a short application letter

13 Short but Impactful Cover Letter Examples and Templates

3 key takeaways

• Step-by-step guide for writing the perfect short cover letter
• 13 example short cover letters for you to use
• How to use Teal’s AI Resume Builder to quickly and easily generate unique cover letters   

In today's fast-paced digital world, attention spans are short. Because of this, it’s crucial for job seekers like you to learn how to write compelling and concise cover letters.

A short cover letter that’s customized for a specific position makes a great first impression, even when the hiring manager has limited time.

And for job postings that you're genuinely interested in, taking the time to craft a thoughtful cover letter is well worth it. It allows your unique voice and enthusiasm for the work to shine through. 

The article below explains how to create a brief cover letter that gets results and showcases some samples you can use as inspiration throughout your job search.

Let’s get to it!

Why write a short cover letter?

Writing a short cover letter doesn't mean you're providing less value. It means you're placing a premium on clear and impactful communication, which, even by itself, underscores your professionalism. 

In fact, there are a lot of reasons why it might be beneficial to stick with a short, concise cover letter.

• Efficiency : Short cover letters save time for both you and the hiring manager, allowing for quicker evaluations.
• Relevance : A concise letter ensures that every word you write directly contributes to showcasing your qualifications and aligns with the job's requirements.
• Engagement : A brief, compelling letter is more likely to capture the attention of busy hiring professionals, increasing the chances of them reading it.
• Clarity : Shorter letters are inherently clearer and easier to follow, making it more straightforward for the reader to learn your key strengths and motivations.
• Respect for time : It demonstrates respect for the time constraints of hiring managers, conveying your understanding of busy schedules and time management. 

‍ Outline of a short cover letter

In a concise cover letter, brevity is a strength. So, what parts of a cover letter should an abbreviated yet impactful document include?

I. Introduction

• Briefly introduce yourself.
• Mention the specific job position you're applying for.

II. Why you're a fit

• Highlight one to two key qualifications or experiences that align with the job requirement (try incorporating relevant keywords from the job description).

III. Passion and enthusiasm

• Express genuine interest in the role and the company. (This is a great place to weave in a specific company value or mission.)

IV. Value proposition

• Quickly mention what you can bring to the organization regarding skills, achievements, or potential contributions using keywords from the job description.

V. Closing statement

• Politely thank the reader for their time.
• Include a call to action, like "Please contact me at [Your Phone Number] or [Your Email Address] to discuss my application or schedule an interview.

VI. Signature

• Sign off with a professional closing, e.g., "Sincerely,"
• Include your name, email, and phone number.

How to write a short cover letter

Different than writing a general cover letter (which tends to be significantly longer), writing a simple cover letter requires some steps that focus more on language and precision. 

Step 1: Research and prepare

Thoroughly research the company and job role to understand their specific needs and culture. 

These details will help you make your cover letter more personalized, which can set you apart from other candidates. If you can find the hiring manager’s name, address them directly and use it in your cover letter greeting. This shows potential employers that you care about the detail

Step 2: Identify key qualifications

Select one or two of your qualifications or experiences directly matching the job requirements. (Use keywords from the job description to align your skills.) 

Explain these briefly but with enough detail to illustrate your competence and how these experiences make you a great fit for the role.

Step 3: Prioritize recent relevance

Highlight only your recent career experiences relevant to the job. Avoid detailing every previous role, focusing only on what's applicable.

Step 4: Optimize Content Sections

Identify the most critical sections (e.g., qualifications, value proposition). Then, allocate space judiciously, emphasizing only the most impactful content that aligns with the role.

Step 5: Condense and simplify

Review your content for long phrases and unnecessary words. Aim to convey more with fewer words while maintaining clarity. (And do your best to use contractions whenever it makes sense. I.e., ”I’ll” rather than “I will” or “I’m” rather than “I'm.”)

For example:

Original: "I believe that I have the Python skills and 7 years of data experience that are relevant to this position." ‍ Improved: "I have the relevant Python skills and 7 years of data experience for this position."

Original : "In order to succeed in this role, I plan to proactively engage with cross-functional teams, leveraging my Agile project management expertise to improve collaboration." ‍ Improved : "To succeed in this role, I’ll proactively engage cross-functional teams, leveraging Agile project management expertise to improve collaboration."

Pro Tip: If you're looking to automate some of this process, let's say by writing your cover letter with ChatGPT or another AI program, copy and paste your content into the software, and prompt it to highlight any unnecessary filler words and phrases.

Step 6: Enhance clarity and readability

Review your content for clarity and readability. Make sure your message is easy to understand and flows smoothly—avoiding ambiguity.

For example: 

Original: "I have experience working with diverse teams, which has given me valuable skills." ‍ Improved: "I've successfully collaborated with diverse teams on five major projects, resulting in a 20% increase in project efficiency." ‍ Best: "I collaborated with diverse teams on five projects, increasing project efficiency by 20%."

Step 7: Review, refine, and proofread

Carefully review your short cover letter for conciseness and relevance. Eliminate any additional words. Remember, every word should serve a purpose. 

Then, proofread it (and then proofread it again!). You can also opt to use a tool like Teal's AI Resume Builder with features like a cover letter builder with spell check, which can help you write, edit, and identify typos or grammar issues.

Use Teal's AI Cover Letter Generator

With Teal, you can generate a tailored, impactful cover letter in seconds. Just match your existing resume with a specific job description, and the AI Cover Letter Generator will write a personalized letter based on your career information and position details.

It can be a game-changer for your job application process. Try it yourself and see.

Remember, your cover letter is your chance to make a first impression. Take the time to make it count. With the right approach, the use of a cover letter checklist, and a little help from AI, you can create a cover letter that stands out for all the right reasons.

13 great short cover letter examples and templates

Every person has different experiences and job stages, which means no two cover letters are built the same.

A short cover letter for an internship or for someone with no experience will be much different than a cover letter for someone at the senior or executive level.

Below are some short cover letter samples for various job stages. Use one of these short cover letter examples as inspiration for how to write a short cover letter and customize it based on your own experience.

1. Internship short cover letter example

Dear [Hiring Manager], ‍ I'm writing to express my interest in the summer intern position at Clara’s House. As a college student majoring in Communications, I've developed a keen interest in nonprofit work, and I'm excited about the prospect of contributing to the safe education of unhoused women. ‍ In my 200-hour practicum in my school’s Communications Department, I wrote 15+ press releases and boosted social media engagement by 9%. I also organized 5 large-scale events with 100+ attendees. My practical skills in media and event coordination make me an excellent candidate for this internship. ‍ I'm passionate about making a positive impact in the world, and I believe that Clara’s House is the perfect place for me to start. I'm eager to learn from your team and contribute my skills to outreach efforts. ‍ Thank you for considering my application. Please reach out to me at [email or phone number] if you’d like to discuss my qualifications further. ‍ Sincerely, ‍ [Name]

2. Entry-level professional short cover letter example

Dear [Hiring Manager], ‍ I'm excited to apply for the teller position at Centier Bank. ‍ As a recent graduate with a degree in finance, I focused my studies on financial analysis, investment, and accounting. I also gained hands-on experience in the accounting department of a local small business, where I was responsible for 100% of the bookkeeping, completed weekly payroll, and finalized annual tax preparation. ‍ I'm confident that my academic and work experience make me a strong candidate for this position. I'm detail-oriented, analytical, and have strong problem-solving skills, demonstrated by a 30% improvement in project efficiency in my last role. I'm also committed to delivering excellent customer service and am comfortable working in a fast-paced environment. ‍ I'm excited about the opportunity to work at your bank and contribute to your team. Thank you for considering my application. Sincerely, ‍ [Name]

Check out these entry-level cover letter examples for more samples of how to write a short cover letter.

3. Mid-level professional simple cover letter example

Dear [Hiring Manager], ‍ I'm excited to apply for the floor manager position at your production facility.  ‍ With five years of experience in the operations industry, I've overseen the functions of various teams of 10+ employees, ensuring efficient and effective productivity while maintaining high standards of safety and quality—with a 97% safety record. I'm experienced with all aspects of production management, including scheduling, resource allocation, and performance management. ‍ My degree in business equipped me with the necessary knowledge to manage budgets and financial plans, as well as develop strategies to increase productivity and reduce costs, resulting in a 20% reduction in overhead for my last seven projects. ‍ I'm excited about the opportunity to bring my analytical skills and efficiency-focused experience to your production facility and contribute to the success of your organization. Thank you for considering my application. ‍ Sincerely, ‍ [Name]

4. Short cover letter sample for a senior-level position

Dear [Hiring Manager], ‍ With 20+ years of experience in the retail industry, including eight years in e-commerce, I was thrilled to see an opening for the VP of Marketing at Lynworks.  ‍ In my previous roles, I've consistently increased profits by 5% YoY through a combination of strategic planning, effective team management, and a deep understanding of customer needs. I'm passionate about leveraging data and analytics to inform decision-making and identify opportunities for growth—evidenced by my GTM strategy for a flagship product line that increased market share by 10%. ‍ As a senior-level candidate, I'm eager to bring my leadership skills and expertise to a dynamic and innovative team. I'm committed to fostering a culture of collaboration and continuous learning, with an 87% employee retention rate, and I'm excited about the opportunity to contribute to growth and success at Lynworks. ‍ Thank you for considering my application. Please reach out to me at [phone number or email address] to discuss my qualifications further. ‍ Sincerely, ‍ [Name]

5. Short cover letter template for employment gaps

Dear [Hiring Manager], ‍ I'm excited to submit my application for the [Position] role at [Company Name]. As an experienced [title] with [X] years of experience, I'm confident that I have the [1-2 specific skills and qualifications from the job description] necessary to excel in this position. ‍ During a recent break in employment, I took the opportunity to focus on personal development and enhancing my skills through [titles of relevant certifications, education, or training]. I'm confident that these experiences have improved my expertise in [1-2 specific keywords from the job description].  ‍ I'm eager to bring my passion and expertise to your team at [Company Name]. I'm committed to contributing my best work and collaborating with others to [specific outcome from the job description]. Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. ‍ Warm Regards, ‍ [Your Name]

6. Short cover letter template for a career pivot 

Dear [Hiring Manager], ‍ I’m excited to submit my application for the [Position] role at [Company Name]. As someone with a diverse background in [previous industry/field], I'm eager to pivot my career toward [New Industry/Field], and I believe that this position is the perfect opportunity to do so. ‍ Through my [Number of Years] of experience in [Previous Industry/Field], I've gained valuable transferable skills such as [Relevant Skills] that I believe will be an asset to your team. I'm confident that I can quickly adapt to the demands of this new role and make a significant contribution to your organization. ‍ I'm excited about the prospect of joining a company that values innovation and growth, and I'm eager to bring my unique perspective and skill set to your team. Thank you for your time and consideration, and I look forward to the opportunity to discuss my qualifications further. ‍ Sincerely, ‍ [Your Name]

Pro Tip: For a more in-depth guide on writing a short cover letter for a career pivot, explore " How to Write a Career Change Cover Letter ."

7. Customer service simple cover letter template

Dear [Hiring Manager], ‍ I'm excited to apply for the [Position] role at [Company Name]. As a customer service representative with [X] years of experience, I'm confident that my [2 specific skills] and expertise align with the position’s requirements. ‍ Throughout my career, I've developed a deep understanding of customer service principles and have gained experience in [skill 1], [skill 2], and [skill 3]. Leveraging communication, conflict resolution, and collaboration, I consistently provide exceptional customer service and build positive relationships—maintaining a 98% customer satisfaction rate. ‍ In my current role at [Current Company], I've been responsible for [key project + metric], which has [impact]. Additionally, I have experience in [other relevant experience], which has given me a diverse set of skills and knowledge. ‍ I'm confident that my leadership skills, strategic thinking, and ability to motivate a team will make me a valuable asset to the management team at [Company Name]. Thank you for considering my application.  ‍ Sincerely, ‍ [Your Name]

8. Accountant short cover letter template

Dear [Hiring Manager], ‍ I'm excited to apply for the [Position] role at [Company Name]. As an ambitious and detail-oriented Accountant with [Number] years of experience, I'm confident my skills and expertise align with your need for [specific pain point or need this role solves]. ‍ Throughout my career, I've gained valuable experience in a variety of accounting and finance tasks, including [skill 1], [skill 2], and [skill 3]—as evidenced by [metric + impact]. My strong analytical skills, attention to detail, and ability to work collaboratively have allowed me to consistently deliver 100% accurate and timely financial reports and analyses. ‍ In my current role at [Current Company], I've [accomplishment + metric], which has helped [impact]. Additionally, I have experience in [other relevant experience + metric], which has given me a diverse set of skills and knowledge. ‍ I'm eager to take on new challenges at [Company Name]. Thank you for considering my application. I look forward to discussing my qualifications further. ‍ Best, ‍ [Your Name]

Take a look at more short cover letter samples for accountants in these accountant cover letter examples .

9. Short cover letter example for a graphic designer

Dear [Hiring Manager], I'm excited to apply at [Company] as a Freelance Graphic Designer. With 5+ years of experience in SaaS graphic design and a portfolio that includes over 100 diverse SaaS projects, I'm well-equipped to contribute to your innovative team. I admire [Company's] commitment to excellence and social responsibility. My track record includes boosting client engagement by 30% and a 24% increase in user activation through targeted design strategies using Figma, Marketo, and Adobe Creative Suite, and I'm eager to achieve similar results with you. Thank you for considering my application. I look forward to the possibility of driving your creative vision with measurable success. Best, [Name]

View more graphic designer cover letters

10. Hospitality short cover letter template

Dear [Hiring Manager], ‍ I'm excited to apply for the [Position] role at [Company Name]. As a dedicated and experienced [Title] with [X] years of experience, I'm excited to take my career to the next level and apply for a management position. ‍ Throughout my career, I've developed a deep passion for [specific industry] and have gained experience in [skill 1], [skill 2], and [skill 3], which I’ve leveraged to [metric-based statement]. ‍ In my current role at [Current Company], I've been responsible for [key project + metric], which has [impact].  ‍ I'm confident that my experience and management skills will make me a valuable asset to the management team at [Company Name]. Thank you for considering my application. Please contact me at [phone number or email]. I look forward to discussing my qualifications further. ‍ Sincerely, ‍ [Your Name]

11. Short cover letter sample for a software engineer

Dear [Hiring Manager] ‍ I'm eager to apply for the Software Engineer position at [Company Name], bringing 10+ years of experience and a mastery of Java, C++, and Python. My background includes successfully launching a mobile app that increased user retention by 40% within the first six months, a testament to my focus on delivering user-centric solutions. ‍ At [Company Name], I see the chance to join a leader in tech innovation, and I am ready to bring my hands-on experience with Scrum and Agile methodologies to your dynamic team. ‍ I look forward to possibly contributing to your mission and discussing how my coding expertise and proven track record can further your company's success. Please contact me at [email] or [phone number] whenever you’re available. ‍ Warm regards, ‍ [Name]

View 12 of the best software engineer cover letters that we could find.

12. Human resources short cover letter template

Dear [Hiring Manager], ‍ I'm excited to apply for the position of [Position] at [Company Name]. With a track record of [success metric] in supporting and engaging employees, I'm confident that I'm the ideal candidate for this position. ‍ Throughout my career, I've developed a passion for employee engagement and have actively sought opportunities to contribute to this area. I believe that the well-being of its team members drives a company's success, and I'm committed to using my skills in [skill 1] and [skill 2] and expertise in [specific keyword from the job description] to create a positive and productive work environment. ‍ I'm eager to bring my experience in [2 skills and an accomplishment metric] to your team at [Company Name]. I'm confident that my enthusiasm for employee engagement, along with my experience in HR, make me an ideal candidate for this role. ‍ Thank you for considering my application. ‍ Sincerely ‍ [Your Name]

Take a look at this entry level human resources cover letter

13. Short cover letter example for a sales manager 

Dear [Hiring Manager], ‍ I'm writing to apply for the Sales Manager role at [Company]. My 6 years in sales, marked by a 30% boost in revenue at Mahovlich, Co., reflect my ability to surpass targets and grow business. ‍ I'm drawn to the dynamic atmosphere at [Company] and your push for tech excellence. My background in leading teams of 10+, formulating sales strategies, and fostering client relationships makes me ready to help drive your company's revenue growth—evidenced by my track record of expanding key accounts by 25%. ‍ I admire your commitment to a collaborative culture and am eager to join your pursuit of innovation. My strategic approach and adaptability can contribute substantially to your revenue goals. ‍ I look forward to contributing to your team and am available to discuss how my experience can meet your needs. I’ve also attached my resume for your consideration. ‍ Sincerely, ‍ [Name]

See more short cover letter samples in these sales manager cover letter examples .

FAQs about short cover letters

How long should a short cover letter be.

When it comes to the length of a short cover letter, less is more. 

Aim for brevity and clarity above all else. As a general guideline, a short cover letter should be between 100 and 200 words, or about half a page, single-spaced. 

This length is just enough to express your interest in the job, showcase your relevant skills, and leave the hiring manager eager to learn more about you from your resume. Remember, the goal is to be concise and impactful. You want to grab their attention and make a strong impression without overwhelming them with too much information.

When should I use a short cover letter?

Short cover letters are ideal in scenarios where you know the hiring process is fast-paced or the recruiter is dealing with a high volume of applications. 

Instances such as applying for a popular role or during peak hiring periods, like graduation season, are perfect examples. 

In these cases, a succinct and focused cover letter quickly highlights your key qualifications and showcases you as a candidate worthy of further exploration. A well-crafted, concise cover letter not only respects the hiring manager's time but also piques their interest in your potential fit for the role.

When shouldn’t I use a short cover letter?

While short cover letters can be highly effective, there are situations where a more comprehensive cover letter may be better. 

Positions that demand extensive experience, specific certifications, advanced educational qualifications, or complex skill sets often require a more detailed approach. 

In these cases, you'll want to devote enough space to discussing how your unique combination of skills, qualifications, and experiences makes you the ideal candidate. 

If the job description asks for a deep dive into certain competencies or a lengthy history of achievements, a longer cover letter can help you paint a comprehensive picture of your professional journey and precisely align your skills with the job requirements.

Need a short cover letter? Teal can help!

Crafting a memorable cover letter boils down to personalization, relevance, and clear, engaging writing. And while this might seem like a tall order, it’s much easier with the right tools in your belt, like Teal. 

With Teal, you can leverage AI technology to create a short, standout cover letter tailored just for you— and the specific jobs you’re applying to. 

Ready to take the next step in your career? Start building strong, memorable cover letters to land your next interview. build strong cover letters that land your dream job.

Frequently Asked Questions

Kayte Grady

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8 short cover letter samples + writing guide

If you want to secure the job of your dreams, make sure that your CV grabs the attention of recruiters.

But how do you achieve this?

You must create a compelling cover letter to introduce and accompany your CV.

A short cover letter will quickly establish rapport with hiring managers, prompting them to open your CV.

This article, including eight short cover letter examples (with templates) plus our writing guide, will demonstrate how to write your own enticing cover letter and get noticed in the job market.

CV templates 

Short cover letter sample – Admin

Hi [Recruiter name],

I would like to express my interest in the role of [Job title] as advertised on [Website name].

I am currently working in a [Current role] role for [Current employer] where I am responsible for [Core responsibilities of role + quantified achievement if possible]

I’m looking for a new challenge that will allow me [Aspirations + mention of suitable skill]

It would be great to hear from you and I am available to interview at any time.

[Phone number] [Email]

Short cover letter sample – Customer service

I’d like to apply for the position of [Job title] as advertised on [Website name].

With [Number of years’ experience] in [Type of position(s)] for [Name(s) of previous companies], I have gathered extensive [Core responsibilities] in [Type of setting].

In my current role with [Current employer], I am responsible for [Core responsibilities of role + quantified achievement if possible]

My role has given me [Aspirations + mention of suitable skill].

I believe my skill sets and product knowledge will allow me to fit perfectly with the requirements you are seeking in a candidate, and I am available for an interview at short notice.

Kind regards,

Short cover letter sample – Sales

I am excited to apply for the role of  [Job title] as advertised on [Website name].

I am currently working in a [Current role] role for [Current employer], where I am responsible for [Core responsibilities of role + quantified achievement if possible].

I’m seeking a new opportunity that will enable me to [Aspirations + mention of suitable skill].

I look forward to hearing from you soon, and I am available to interview at any point.

Short cover letter sample – School leaver

I am a dedicated student with excellent [Core skills], looking to apply for the [Job title] position at [Company name].

In my current position as a [Current role] at [Current employer], I [Core responsibilities of role + quantified achievement if possible].

I am keen to showcase my [Aspirations + mention of suitable skill].

I am available for an interview from [Insert date], and I am very keen to discuss how my skill set can benefit [Company name’s] success.

Short cover letter sample – IT

Hi [Recruiter name]

I am writing to apply for the position of [Job title] as advertised on [Website name].

I am currently working in a [Current role] role for [Current employer], where my duties include [Core responsibilities of role + quantified achievement if possible].

I’m looking for a fresh opportunity that [Aspirations + mention of suitable skill].

Please contact me to arrange an interview at any time that is convenient for you, as I am keen to discuss my qualifications.

Short cover letter sample – Creative

I am excited to apply for the [Job title] role at [Company name], as advertised on [Website name]. With over [Number of years] years of experience in [Core responsibilities of role], I am keen to bring my [Skills] to your [Team/company].

During my career working for [Current employer], I have established an in-depth understanding of [Core responsibilities of role + quantified achievement if possible]

Additionally, I [Aspirations + mention of suitable skill].

Please do get in touch with me to arrange an interview when you can to talk about my qualifications, capabilities, and additional achievements.

Best regards,

Short cover letter sample – Education

I hope you’re well.

I am writing concerning the advert for a [Job title] at [Name of educational setting]. Over the past [Insert number] years, I have [Core responsibilities of role + quantified achievement if possible].

When I taught/worked at [Name of educational setting], I implemented [Core responsibilities of role + quantified achievement if possible].

I am seeking a new opportunity that will allow me [Aspirations + mention of suitable skill].

I am keen to talk to you more about the job role, and I look forward to hearing from you.

Short cover letter sample – Graduate

I trust you’re doing well.

I am writing to apply for your [Job title] role at [Company name], as it offers an exciting opportunity to leverage my passion for [Core responsibilities].

As a [Current role], I have a strong foundation in [Core responsibilities of role + quantified achievement if possible].

While pursuing my degree, I thrived in courses focused on [List of course modules].

I also successfully [Core responsibilities of role + quantified achievement if possible].

I look forward to the chance to talk more about my qualifications and how my skills can benefit your company’s success. I am available for an interview at your earliest convenience.

Why write a short cover letter?

Your cover letter  is a preliminary message that introduces your CV when you apply for a job.

It must convince the hiring manager to open your CV and potentially invite you to an interview – but they get hundreds of applications every day, so they don’t have much time to read each one.

So writing a short cover letter can help you get your point across quickly and ensure that more recruiters read your CV.

How to write a short cover letter

Now that you have seen some good examples of cover letters to accompany your CV, let’s look in more detail at how you’ll go about writing your own, and what content you should include .

Write in the body of your email/message

You should always write your cover letter in the body of the email . Alternatively, if you are sending your application via a job board, you can use the messaging system. But don’t attach your cover letter as a document.

Why is this?

Your cover letter should immediately captivate the recruiter from the very second they access your job application.

If they have to go through the effort of opening a document to read it, this slows everything down and they probably won’t bother to open it.

Address the recruiter by name

To begin your cover letter, grab the recruiter’s attention with a warm greeting – and use their name if you can find it.

Here are some quick ways to find a recruiter’s name.

• Double-check the job advert – Often, you can find the person’s name and email address within the job ad itself.
• Company website –  If you are applying directly to a company, you can locate contact info about the head of the department or recruitment team on their website in the “About Us” section.
• LinkedIn –  If you can pinpoint the specific team and company related to the job vacancy, a speedy search on LinkedIn can help you find the person who’s likely in charge of the application.

There’s no need to stress if you can’t work out the hiring manager’s name – you’re not alone.

Just begin your cover letter with a friendly “Hi” – this is perfectly fine in this circumstance.

Your greeting should strike a balance between being friendly and professional – but not excessively relaxed, yet not too formal.

Consider addressing the recruiter using:

• Hi [insert recruiter’s name]
• Hi [insert department/team name]

Steer clear of traditional greetings, like “Dear sir/madam” unless you’re applying to extremely formal companies.

Write in a friendly but professional manner

When you’re writing a cover letter, you must find a middle ground between professionalism and demonstrating your personality and communication skills .

If you’re too casual, you come across as unprofessional. On the flip side, being excessively formal makes you look like you lack social skills.

Aim for that sweet spot when you sound both friendly and professional.

Start with something like, “I hope you’re well” – this adds a personal touch to your cover letter. What’s more, make sure that your spelling and grammar are impeccable, as mistakes can raise concerns for recruiters.

Highlight your relevant skills

Your cover letter aims to encourage recruiters to open your CV. You can do this easily by quickly telling recruiters about your relevant skills tailored to the positions you’re applying for.

Scan over the job descriptions you’re applying to and note down the most significant skills and qualifications the hiring manager is requesting.

Next, when creating your cover letter, make your relevant skills the key focus.

Tell them why you’re the best-qualified applicant and how your skill set is directly relevant to the job.

Doing so provides recruiters with all the reassurance they need to look at your CV and consider you for the position.

Add some quantified achievements

To give your cover letter that extra edge, add quantified achievements. These are specific accomplishments, with added numbers, that show your value to would-be employers.

For example, if you are a sales representative , you could say you have boosted sales by 20% in your past role and completed 50 customer calls daily with a 96% satisfaction rate. Or that you decreased project turnaround time by 30%.

Quantified achievements give a hiring manager proof of your impact in the workplace and can significantly increase your chances of securing a job interview.

Write succinctly

When you’re applying for a job, remember – recruiters and hiring managers are usually incredibly busy and likely short on time.

So, be sure to get your message across to them as swiftly as possible. Ideally, in the shortest amount of time.

Keep your cover letter brief and to the point. If you create a rambling cover letter, this will only overburden recruiters, as they are going through countless emails daily.

Keep your cover letter between 3 and 6 sentences long. Don’t use wordy language – keep your sentences short and sweet.

For example, rather than saying, “I am writing to notify you that I am applying for the position of…”, you can just say, “I’d like to apply for the position of…”

Here are a few more tips on how to keep your cover letter snappy and succinct:

• Use action verbs –  Select action verbs that get your message across. For example, don’t say, “I was responsible for the management of projects.” Instead, say, “I managed projects.”
• Be direct –  Get straight to the point. Say what your purpose and intentions are plainly, and avoid unneeded introductions. Write something like, “I am interested in the position of Creative Director at your company.”
• Avoid redundancy –  Don’t repeat anything you have mentioned previously in your CV. Your cover letter introduces your CV – it doesn’t duplicate it.

Add a professional signature

To conclude your cover letter, include a professional signature at the very bottom. This gives a recruiter your essential contact details.

Not only does a professional signature provide various ways of getting in touch with you, but it also gives a very polished look and demonstrates that you understand how to communicate in the working environment.

Your professional signature should include:

• A friendly sign-off – For example, “Kind regards” or “Best regards.”
• Your full name – That’s your first name and surname. For example, “Joe Bloggs.”
• Your telephone number – The phone number you use most often. For example, your mobile number.
• Your email address – A professional email address. For example, [email protected] . Avoid unprofessional emails such as [email protected].

Optionally, you could include the following in your professional signature:

• Your professional title – For example, “Graphic Designer” or “Customer Service Representative.”
• Your professional social network – For example, LinkedIn.

Here are some examples of professional signatures at the bottom of a cover letter:

What to avoid in a short cover letter

When you’re writing your cover letter, avoid making these everyday errors.

Attaching your cover letter as a separate document

The goal of your cover letter is to instantly greet and connect with the recruiter who opens it. So, avoid attaching your cover letter as a separate document – this slows the process down considerably. What’s more, the recipient probably won’t even open it.

Always write your cover letter in the body of your email or within the job site messaging system so recruiters can read it immediately.

Heading your cover letter with your address

There is simply no need to write your address on a cover letter, as it wastes lots of valuable space at the top.

You should use this space to grab the hiring manager’s attention and present your keenness and qualifications for the role.

Recruiters want to know what talents and qualifications you contribute to the company. So, it’s better to start with a professional greeting and a short introduction that catches their attention.

Also, placing your address at the top of a cover letter can make it look a little outdated.

In today’s age of digital job applications and online submissions, hiring managers prioritise the content of your cover letter over conventional formatting .

Leading with your home address can take up valuable space – it just isn’t necessary unless the job posting specifically asks for it.

The better option? Put your name, phone number, and email address at the bottom of your cover letter after you have described why you’re the perfect candidate for the job.

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How To Write A Short Cover Letter (With Examples)

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When applying for a job you will want to make sure your cover letter has your qualifications and why you are the right person for the job. This sounds like an easy task, right?

While it may sound easy to do, recruiters and hiring managers don’t have the time to read through every application in detail. Sometimes a cover letter that is short and sweet is what you need to grab their attention without wasting their time.

We will go over why you should use a short cover letter, when its appropriate, and how to write one while providing some examples.

Key Takeaways:

A short cover letter should be about 100-250 words broken down into three to four paragraphs.

You should use a short cover letter if you are an entry level employee, if you are emailing your cover letter, or if you are submitting your application online.

Your cover letter should highlight your qualifications and sell you as the ideal candidate.

Why Use a Short Cover Letter

When to write a short cover letter, how to write a short cover letter, formatting a short cover letter.

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You stand out. When you use a short cover letter, you will stand out from the other candidates. A hiring manager will likely be reading a lot of cover letters, and if yours is shorter from the rest, it will stick out and they will remember it.

You can highlight easier. A shorter letter lets you highlight your qualifications without burying it in fluff and buzzwords. It will also give the hiring manager enough information before, while you’re still able to give more information during an interview.

Time-saving. As said before, a hiring manager is likely reading a lot of cover letters. If yours is short, they are more likely to read yours over the long ones.

If you’re applying for a high-level executive position, it makes sense for you to write closer to 400 words.

An entry-level employee. You won’t have as much experience as those high-level execs so an entry-level cover letter should be closer to 200 words, or even less.

Email cover letter. Emails are short and usually to the point by nature. Email cover letters should not be long. Otherwise, it would look like a gigantic block of text that the hiring manager will likely not even bother with.

Electronic application. If you are submitting your cover letter through an online application, you will need to keep it short. Many of those supplied text boxes have strict character limits.

You’re not tied to the above scenarios. If you don’t feel like the position calls for a long cover letter, then don’t include a lengthy attachment. You should still include a cover letter, though. Just keep it short. Think short story, not novel.

A short cover letter does pose an interesting challenge. There is a lot of information you want to convey, and you have so much space to do so.

Generally, a cover letter is about half a page in length and consists of 200-400 words broken into three to four paragraphs. The same cannot be said for a short cover letter.

You can still include all of the same elements you see in a regular length cover letter. You just have to be more selective with the words you use and the achievements you highlight. Here’s how to write a short cover letter:

Cut the fluff. Nobody wants fluffy cover letters. Despite how it sounds, fluff is actually a technical term. It means adding more information than is really necessary. So cut the fluff and remove unnecessary details.

You may find it easier to remove the fluff after you’ve finished your cover letter. Or, you may find it easier to be aware of it as you write and avoid it altogether. Your preference really matters.

But, how do you cut the fluff? Simple.

Avoid adjectives. Sure, adjectives liven up your writing, but this isn’t a creative writing piece. It’s a cover letter. You don’t have to cut them completely, but you should use them sparingly.

Avoid buzzwords. Try not to fill up your sentences with words like self-motivated, results-oriented, deadline-driven, or team-oriented. They just make your writing feel bulkier.

Write concisely. Get to your point quickly. If you can shorten the sentence, do it. Be careful, though. Sometimes when we write concisely, it comes off as terse or rude. Your tone really matters, so be aware of it.

Focus on relevant skills and experience. Technically, any cover letter you write should focus on the skills , experience, and achievements that relate to the position you’re applying for.

In a short cover letter, you want to be very selective. Use the job description to identify the qualifications and skills they find most important and focus on those.

Use bullet points to your advantage. Seeing a bulleted list in the middle of a cover letter is completely normal. Many job applicants use bullet points to highlight their most attention-grabbing (and relevant) qualifications and achievements.

Those bullet points can make a bigger impact in a short cover letter. You can include more in fewer words.

Focus on the value. Your cover letter should be conveying your value. Focus your attention on what you can bring to the position and the company.

As a general rule, the format of your cover letter should not change much, no matter the length. The biggest difference between a short cover letter and a regular length cover letter is the delivery method.

Your short cover letter should include :

Header. If you are emailing your cover letter or submitting it via an electronic application portal, you will not need to include a header . If you are submitting it more traditionally, then you will still need to include the header at the top.

Your header should look like this:

Your full name (Optional) Your current address Your phone number Your professional email address Your online portfolio (Optional) Your website, LinkedIn Date of submission Hiring manager’s name Hiring manager’s title within the company Company name (Optional) Company address

Greeting (Salutation). Regardless of how you are submitting your cover letter, you will need to address it properly . “Dear [ hiring manager’s name ]” is the standard. If you can’t locate the name of the hiring manager, you can use a more generic greeting. But, you should never use “To Whom It May Concern” or “Dear Sir/Madam”.

Opening lines. Your opening lines should capture the reader’s attention and convince them to keep reading.

Body paragraph. This is where you will highlight your relevant skills and experience. Remember to pull information from the job description to help you determine which qualifications and achievements to focus on.

Closing lines. End your cover letter with a strong call-to-action. Give the hiring manager a reason to reach out to you.

Sign-off. Similar to your greeting, there is a right and a wrong way to close your letter. Even if you are submitting via email, you should use a formal closing such as “Sincerely”, “Respectfully”, “ Thank you ”, or “Best regards”.

You may also want to include your contact information below your name. This is especially true if you are excluding a header.

Example Answer 1: Short Email Cover Letter:

Subject: Customer Service Representative – Eloise Greene Dear Ms. Chatner, XYZ Department Store is known for its incredible customer service. I believe I would make an excellent addition to your team, and I have the customer satisfaction ratings to prove it. I take pride in the companies I serve, and it shows through my professionalism and enthusiasm. At ABC Shoppe, I was regularly mentioned by name in customer feedback surveys and had the most positive feedback ratings each week. You will find that I develop an excellent rapport with my customers, solve customer problems quickly and efficiently, and can work well independently. My coworkers and superiors know that there is no one more dedicated, reliable, or efficient than me. I look forward to speaking with you about this position. Sincerely, Eloise Greene 555-123-4567 [email protected] linkedin.com/in/eloisegreene478

Example Answer 2: Sales Rep Short Cover Letter:

Tanner Gaddas Atlanta, GA 555-123-4567 [email protected] linkedin.com/in/tannergaddas January 1, 2021 Genevieve Hudson VP of Human Resources 123 Sellers Dear Ms. Hudson, As a talented sales professional with eight years of proven history generating new leads, converting leads to customers, and driving growth in my territory, I believe I would be an asset to 123 Sellers. During my tenure at XYZ Enterprises, I have earned multiple awards and was named top seller three years in a row. I have expertise in client retention, new customer acquisition, and cold calling and am comfortable using CRMs like SalesForce and Hubspot. Highlights of my achievements include: Growing a $1M territory to a $4M in two years Converted 300 new customers over the course of a year Exceeded sales goals by 50% in my first year Maintain expert knowledge in complete product line up consisting of over 200 products I am confident that with my sales experience and techniques, I will help your company gain a larger market share. Thank you for your consideration. I look forward to discussing this opportunity further. Respectfully, Tanner Gaddas 555-123-4567

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Samantha is a lifelong writer who has been writing professionally for the last six years. After graduating with honors from Greensboro College with a degree in English & Communications, she went on to find work as an in-house copywriter for several companies including Costume Supercenter, and Blueprint Education.

Matt Warzel a President of a resume writing firm (MJW Careers, LLC) with 15+ years of recruitment, outplacement, career coaching and resume writing experience. Matt is also a Certified Professional Resume Writer (CPRW) and Certified Internet Recruiter (CIR) with a Bachelor of Science in Business Administration (Marketing Focus) from John Carroll University.

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How to Write an Application Letter—Examples & Guide

I had an interview yesterday and the first thing they said on the phone was: “Wow! I love your cover letter.” Patrick I love the variety of templates. Good job guys, keep up the good work! Dylan  My previous cover letter was really weak and I used to spend hours adjusting it in Word. Now, I can introduce any changes within minutes. Absolutely wonderful! George

What Is a Letter of Application?

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Short Cover Letter Samples: Be Brief To Get Heard

You probably know that the standard cover letter length is about 250-300 words. In some cases, going up to 500 words is also acceptable. For example, if you are applying for a federal job or were specifically requested to answer several questions in your cover letter. 

However, today most recruiters favor short cover letters. This is especially true if you are sending an email cover letter or a LinkedIn message to follow up on your application. In some cases, shorter cover letters are preferred for internal applications or if you already know the hiring manager.

So, how do you write a short cover letter without eliminating pertinent information? You still want to highlight your interest, showcase your personality, and relevant skills . Well, the best way to learn is through examples. 

A General Short Cover Letter Sample

It’s not uncommon for a company to simply request a brief cover letter. Likewise, you may be putting together an application package as more of a formality or submitting your resume to someone who is familiar with you. 

In these cases, you don’t need a traditional cover letter. Something brief that covers the basics is just fine. Here’s a great example.

Download cover letter example (.docx)

General Short Cover Letter Sample (text version)

Dear Jason Biggs,

First, I wanted to thank you for calling me last week. I really appreciate the heads-up about the opening in your marketing department. Thanks for thinking of me for the role. I am definitely interested and just wanted to go over a few key points.

Most of my marketing experience has been in the banking and finance sector. I believe my experience will be very useful at a fintech firm like yours. I already understand the target audience, and generally how the industry works. Furthermore, I’m familiar with the culture at Biggs Financial Tech as well. Not only that, but I think my approach to managing teams will go over quite well there.

For your reference, I’m attaching my resume and portfolio. Are you open for a lunch meeting next week? I’m closing out some contracts now and would love to make a permanent move soon.

Jeff Staples

Ready to make a stand-our cover letter? Try our free cover letter builder . No account registration required.

Short Email Cover Letter Example

High chances are that you’d be emailing a potential employer about the job opening. In fact, most specifically ask you to do so.

In that case, you can use the email itself as a stand-in cover letter. The best approach here is to keep things coherent and on-point.

Remember that you don’t need a formal heading. If you have a signature attached to your email, you can skip the closing as well. Here’s an example of that.

Dear Michelle Carter,

My name is Chris Jones and I’m sending you this brief email to apply for the position of line cook. I saw the job listing posted on Career Max, and I am confident that I meet all the application criteria. 

I have more than five years of restaurant kitchen experience, a high school diploma, and a food service sanitation certificate. In addition to back-of-house experience, I have also worked as a server and food-runner. My experience includes both casual and fine dining. 

I am currently working as a line cook at a ski resort in Vail, Colorado. However, this is seasonal work, and I will be available for new employment in the next three weeks.

If you are interested, I will be in the area next week. Maybe we could meet. As requested, I have attached my resume and two letters of reference.

Chris Jones

Short Cover Letter Example For An Internship

If you are applying for an internship, a short cover letter is often best. Why? Because the decision-making will probably be bombarded by a ton of other applications.

Since you don’t want to sound like everyone else does (aka praising the company and emphasizing your desire to learn), try going with a shorter cover letter like this one: 

Download short cover l e tter example (.docx)

Short Cover Letter Sample For An Internship (text version)

Dear Mr. Tiernon,

My name is Karen Levine, and I am a senior at the University of Denver in the Mass Communications program. I attended your presentation at the school’s internship fair last week and was very impressed by the fact that Radio Station M1 has over 100,000 daily listeners. As someone who has focused on radio and television production, I am very interested in learning how you’ve managed to scale your audiences and become a top 40 national radio station. However, I also believe I bring some valuable skills to the table. I am experienced in board operation, FCC guidelines, interviewing, announcing, and audio production. Also, I’d be happy to help with podcast production and distribution — something you’ve mentioned you plan to do. 

If possible, I’d like to meet for an interview. In the meantime, I’ve attached my resume and a reference from my department head.

Karen Levine

P.S. We also have a longer cover letter sample for an internship if you need some extra inspo and writing tips! 

To Conclude 

Since online communication is the way to go for most people, shorter cover letters are more widely accepted than ever. They work well for emails or applications that are completed entirely online. If you use some of the examples above, you can write a concise cover letter for nearly any type of job application. The key is to focus on the main points, then close with an interview request. Then, all you have to do is attach your resume, and wait for a callback.

Elena runs content operations at Freesumes since 2017. She works closely with copywriters, designers, and invited career experts to ensure that all content meets our highest editorial standards. Up to date, she wrote over 200 career-related pieces around resume writing, career advice... more

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How To Write a Job Application Letter (With Examples)

What is a Job Application Letter?

Tips for writing a job application letter, how to get started.

• Writing Guidelines
• What to Include in Each Section

Simple Formatting Using a Template

Tips for writing an effective letter, sample job application letter, sending an email application, review more letter examples.

Do you need to write a letter to apply for a job? Most of the time, the answer is yes. Even when employers don’t require a job application letter , writing one will help you highlight your skills and achievements and get the hiring manager’s attention. The only time not to send one is when the job listing says not to do so. It can help, and it definitely won't hurt to include an application letter with your resume.

A job application letter, also known as a cover letter , should be sent or uploaded with your resume when applying for jobs. While your resume offers a history of your work experience and an outline of your skills and accomplishments, the job application letter you send to an employer explains why you are qualified for the position and should be selected for an interview.

Writing this letter can seem like a challenging task. However, if you take it one step at a time, you'll soon be an expert at writing application letters to send with your resume.

Melissa Ling / The Balance

Before you begin writing your job application letter, do some groundwork. Consider what information you want to include (keeping in mind that space is limited).

Remember, this letter is making a case for your candidacy for the position. But you can do better than just regurgitating your resume—instead, highlight your most relevant skills, experiences, and abilities.

Analyze the Job Posting

To include the most convincing, relevant details in your letter, you'll need to know what the employer wants.

The biggest clues are within the job advertisement, so spend some time decoding the job ad . Next, match your qualifications with the employer's wants and needs .

Include Your Most Relevant Qualifications

Make a list of your relevant experience and skills. For instance, if the job ad calls for a strong leader, think of examples of when you've successfully led a team. Once you've jotted down some notes, and have a sense of what you want to highlight in your letter, you're ready to get started writing.

Writing Guidelines for Job Application Letters

Writing a job application letter is very different from a quick email to a friend or a thank-you note to a relative. Hiring managers and potential interviewers have certain expectations when it comes to the letter's presentation and appearance, from length (no more than a page) to font size and style to letter spacing :

Length: A letter of application should be no more than one page long. Three to four paragraphs is typical.

Format and Page Margins: A letter of application should be single-spaced with a space between each paragraph. Use about 1" margins and align your text to the left, which is the standard alignment for most documents.

Font: Use a traditional font such as Times New Roman, Arial, or Calibri. The font size should be between 10 and 12 points.

What To Include in Each Section of the Letter

There are also set rules for the sections included in the letter, from salutation to sign-off, and how the letter is organized. Here's a quick lowdown on the main sections included in a job application letter:

Heading: A letter of application should begin with both your and the employer's contact information (name, address, phone number, email) followed by the date. If this is an email rather than an actual letter, include your contact information at the end of the letter, after your signature.

•   Header Examples

Salutation: This is your polite greeting. The most common salutation is "Dear Mr./Ms." followed by the person's last name. Find out more about appropriate cover letter salutations , including what to do if you don't know the person's name, or are unsure of a contact's gender.

Body of the letter: Think of this section as being three distinct parts.

In the first paragraph , you'll want to mention the job you are applying for and where you saw the job listing.

The next paragraph(s) are the most important part of your letter. Remember how you gathered all that information about what employers were seeking, and how you could meet their needs? This is where you'll share those relevant details on your experience and accomplishments.

The third and last part of the body of the letter will be your thank you to the employer; you can also offer follow-up information.

Complimentary Close: Sign off your email with a polite close, such as "Best" or "Sincerely," followed by your name.

• Closing Examples

Signature: When you're sending or uploading a printed letter, end with your signature, handwritten, followed by your typed name. If this is an email, simply include your typed name, followed by your contact information.

• Signature Examples

Overwhelmed by all these formatting and organization requirements? One way to make the process of writing a job application easier is to use a job application letter template to create your own personalized job application letters for applying for a job. Having a template can help save you time if you are sending a lot of application letters.

Be sure that each letter you send is personalized to the company and position; do not send the same letter to different companies.

• Always write one. Unless a job posting specifically says not to send a letter of application or cover letter, you should always send one. Even if the company does not request a letter of application, it never hurts to include one. If they do ask you to send a letter, make sure to follow the directions exactly (for example, they might ask you to send the letter as an email attachment, or type it directly into their online application system).
• Use business letter format. Use a formal business letter format when writing your letter. Include your contact information at the top, the date, and the employer’s contact information. Be sure to provide a salutation at the beginning, and your signature at the end.
• Sell yourself. Throughout the letter, focus on how you would benefit the company. Provide specific examples of times when you demonstrated skills or abilities that would be useful for the job, especially those listed in the job posting or description. If possible, include examples of times when you added value to a company.

Numerical values offer concrete evidence of your skills and accomplishments.

• Use keywords. Reread the job listing, circling any keywords (such as skills or abilities that are emphasized in the listing). Try to include some of those words in your cover letter. This will help the employer see that you are a strong fit for the job.
• Keep it brief. Keep your letter under a page long, with no more than about four paragraphs. An employer is more likely to read a concise letter.
• Proofread and edit. Employers are likely to overlook an application with a lot of errors. Read through your cover letter, and if possible, ask a friend or career counselor to review the letter. Proofread for any grammar or spelling errors.

This is a job application letter sample.  Download the letter template (compatible with Google Docs or Word Online) or read the example below.

Sample Job Application Letter (Text Version)

Elizabeth Johnson 12 Jones Street Portland, Maine 04101 555-555-5555 elizabethjohnson@emailaddress.com

August 11, 2020

Mark Smith Human Resources Manager Veggies to Go 238 Main Street Portland, Maine 04101

Dear Mr. Smith,

I was so excited when my former coworker, Jay Lopez, told me about your opening for an administrative assistant in your Portland offices. A long-time Veggies to Go customer and an experienced admin, I would love to help the company achieve its mission of making healthy produce as available as takeout.

I’ve worked for small companies for my entire career, and I relish the opportunity to wear many hats and work with the team to succeed. In my latest role as an administrative assistant at Beauty Corp, I saved my employer thousands of dollars in temp workers by implementing a self-scheduling system for the customer service reps that cut down on canceled shifts. I also learned web design, time sheet coding, and perfected my Excel skills. 

I’ve attached my resume for your consideration and hope to speak with you soon about your needs for the role.

Best Regards,

Elizabeth Johnson (signature hard copy letter)

Elizabeth Johnson

When you are sending your letter via email include the reason you are writing in the subject line of your message:

Subject Line Example

Subject: Elizabeth Johnson – Administrative Assistant Position

List your contact information in your signature, rather than in the body of the letter:

Email Signature Example

Elizabeth Johnson 555-555-5555 email@emailaddress.com

Review more examples of professionally written cover letters for a variety of circumstances, occupations, and types of jobs.

CareerOneStop. " How Do I Write a Cover Letter ?" Accessed July 14, 2021.

University of Maryland Global Campus. " Frequently Asked Questions ." Accessed July 14, 2021.

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30+ Short Cover Letters

Sometimes the fewer words, the better, and it also works in any job application. You already have a Sample resume showing your complete employment history and professional backgrounds like internship experience and general skills needed for the job opportunity. The last thing you want to explain is each of them in your cover letter . With our short cover letters , we help you write a brief explanation of your work ethics, motivation, and contributions from your previous company or school. We understand that writing a simple email may take a while, and the same goes for a short cover letter.

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What’s in a Short Cover Letter?

• Your name and basic information
• Your contact details
• A statement of the purpose and reason why you want to get hired by the company
• Some of the qualifications and competencies that you have note mentioned in your simple resume
• A few instances where you have used your abilities, knowledge, talents, and expertise

How to Write a Short Cover Letter That Can Help You Get Your Targeted Job

• Statements that are precise and direct to the point
• Sentence constructions that are complete, cohesive, and understandable
• Sentence patterns that are properly arranged for professionally written conversations
• No grammatical errors

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How to Write a Short Cover Letter for a Job Application

1. avoid overused opening line, 2. cut meaningless fluff, 3. don’t mention past job, 4. use short words rather than long phrases.

• What is a Cover Letter ? A cover letter is a brief document that accompanies your resume, highlighting your relevant skills and expressing your interest in the job.
• Cover Letter Sizes : Keep your cover letter to one page, ideally around 250 to 400 words, to ensure conciseness while adequately showcasing your qualifications.
• Sending an Email Cover Letter: When sending a cover letter via email , include the cover letter in the body of the email and attach your resume. Use a professional email subject line that includes the job title and your name.

3 Tips in Creating an Effective Short Cover Letter

• Your sales assistant cover letter format should directly hit the requirements needed in the job position that you are applying for. Again, you only have a few sentences to enumerate your qualifications so you always need to be selective with the words that you will use.
• Make sure that you will be keen on the organization of the content of your short cover letter. Since there are fewer words that are present in this specific cover letter, you need to make it easier for your prospective employer to find the cohesion between the different items present in this document.
• Always be professional, especially in terms of your discussion method.

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• Cover Letter
• Letter of Application: Job Example, Format & How-To Guide

Letter of Application: Job Example, Format & How-To Guide

Our customers have been hired by:

Oh, come on! What is this? Another letter to get an interview?

That was your reaction to hearing a “letter of application” for the first time. 

Am I wrong?

The list seems never to end: a cover letter, covering letter, motivation letter… 

You’ll be happy to know that it’s the same thing. 

And there’s more.

This guide will show you:

• Job application sample better than 9 out of 10 others.
• Workplan for how to write such a sample of an application letter for any position.
• Why the correct application letter format gets you in front of the recruiter. 

Did you know that our builder can take care of the formatting for you? No need to worry about margins and spacing: just add your text and watch the Zety builder arrange everything on the page just the way it should be. Here’s what your job application letter can look like: 

You can take your pick from 20+ professional templates to make your letter of application not only formatted well but also look great! 

Did you mean how to write a cover letter ? No worries! Find our guides right below:

• How to Write a Cover Letter
• What Should a Cover Letter Include
• What Does a Cover Letter Look Like
• Format of a Cover Letter
• Cover Letter Outline
• How Long Should a Cover Letter Be
• How to Address a Cover Letter
• How to Start a Cover Letter
• What Should a Cover Letter Say
• How to End a Cover Letter

This letter of application template proves you’re second to none:

Letter of Application Example

[Your Name] [Job Title] [Mailing Address] [Phone Number] [Email Address]

[Place, Date]

[Hiring Manager Name] [Job Title] [Company Name] [Mailing Address]

Dear [Hiring Manager Name], I was thrilled to hear you opened a post for an event planner. As an office assistant in Staff, I single-handedly organized a year-end party for the entire office, deemed the most entertaining and successful event the employees had a chance to attend. 

It came to my attention that my position as an office assistant may seem off-track for the post you are advertising, yet let me assure you it is not. Allow my achievements to speak for the qualities you are looking for in an event planner:

• Multitasking.  A one-person team successfully supervised the office’s administrative duties, from allocating contracts with vendors and suppliers to managing executives’ travel calendars to balancing the branding budget. Became a go-to person for when things need to be done.
• Research.  Pitched a new supplier profile offering better quality office supplies stock at a lower price. Reduced administrative costs by 6%.
• Planning.  Compiled and presented annual budget proposals to the management. 100% approvals so far.

The job of an event planner is not to arrange seats and tables. It is to create memories worth a lifetime. Together, we will organize events worth remembering.

Let’s schedule a meeting to discuss how my transferable skills could help your team.

Best Regards, [Your Name], [Job Title]

PS—I will also be happy to tell you how my social media campaign for the local animal shelter’s community event boosted attendance by 20%. My methods were unconventional, and they sure worked! 

Enclosure: Resume

Send your job application letter with a job-winning resume for synergy. See our article: Resume Writing: Your Go-To Guide

What is a Letter of Application?

A letter of application is yet another name for a cover letter or job application letter. You submit it with your resume to apply for jobs. It’s a one-page letter intended to explain why you’re a perfect fit for the advertised position. 

This is what a letter of application should include:

• Header with your name and contact details
• Hiring manager’s address
• Opening paragraph introducing yourself and your application
• Two body paragraphs explaining why you’re a great candidate and your motivation behind the application
• Closing paragraph with a call to action directed at the employer
• Your signature and attachments list

Now, here’s how you write an application letter:

How to Write an Application Letter? 

Start from the beginning, which in this case is to—

1. Create an ATS-Friendly Job Application Letter Template

You need something to write on. But instead of grabbing paper, open a text editor and adjust the format of the letter page.

No splatters guaranteed!

See how to format your job application letter:

Format of an Application Letter

• Create enough spacing: 1–1.15 between lines, 1-inch margins, double space between paragraphs
• Choose the font: Garamond, Helvetica, or Arial in 11–12 points in a font size
• Align the content to the left
• Pick the file format: PDF, unless the recruiter requested a Word file specifically
• Name the file: JobTitle_YourName_ApplicationLetter.pdf, which in a real example would look like this, AdministrativeAssistant_OliviaRibush_ApplicationLetter.pdf

Disclaimer: The Applicant Tracking Software sees your application first, so if the software can’t parse it, the recruiter won’t even have a chance to read it.

By taking care of the layout, you ensure your letter of application passes the ATS scan and lands in the candidates list you’re targeting. 

Plus, with clear formatting, you’re making it easy for the recruiter to read it and quickly pick out the best bits.

That’s it in terms of your letter’s technicalities.

Let’s move on to the job letter introduction.

2. Open Your Application Letter Right

Do you know why patterns appeal to so many people?

They’re consistent. Seamless.

To achieve a similar effect with your letter, mirror the design of your resume in the header section. That way, you’ll make your application more memorable and cohesive. (And simultaneously, you won’t risk making a mistake in your contact information.)

Later, a challenge awaits. Or not? It depends.

You’re about to address your hiring manager , and if they gave their name in the job ad, you’re lucky. But if they have not, then the hunt is on.

Look for it on the company’s LinkedIn page or website. You can even call the place and ask, yet get prepared to talk directly with that particular person.

It’s important because you don’t want to address the letter to whom it may concern . It’s heartless (and almost inhumane, as you’re not addressing a person).

To avoid that, in case you’ve searched through hills and valleys and found nada, write “ Dear Hiring Manager ” instead. But remember, it’s your last resort.

And now—

The opening.

There are several strategies you can use to start your letter. Among them are:

• Boasting about your most significant yet relevant achievement
• Expressing enthusiasm towards joining
• Commenting on the recent company’s development.

There can be thousands of reasons why you’re applying for a job, so first and foremost, stay true to yourself and don’t look for inspiration elsewhere. If you’re having a hard time coming up with something, the above have proved successful many times.

See the below application letter sample to see what I mean by successful job letter introduction:

Application Letter Sample [First Paragraph]

Yikes! 

The second one just won’t do. It’s the opposite of success. 

Your opening paragraph needs to compel the reader, make them eager to carry on with your letter, not move it aside to the boring pile.

It’s important you remember there’s no “I” in “employers must be charmed by your paragraphs,” so drawing attention from the employer and their needs only asks for ignorance. Build your sentences without much use of the “I” pronoun, and you should end up just fine.

Now, I won’t let you think that the same rules apply to inexperienced candidates writing their application letters.

Employers look for your motivation to grow and learn instead of accomplishments. However, they’re indeed helpful in convincing them of your fit. 

Why don’t you see for yourself that an inexperienced candidate with a proper attitude can create the same strong argument:

Job Application Letter Example for Candidates With No Experience

And that’s impressive!

ProTip: Make sure you don’t use your high school email address ([email protected]) even if you had to create a new one only for this job application.

3. Show Off in the Middle

Now’s the time for the main dish. 

It’s two-course.

In the first paragraph of the middle section, you should convince the reader that you’re perfectly qualified for the job. To do that, you can use your accomplishments and real-life examples of your skillset . 

In the second paragraph, speak of your motivation and reasons for joining. You want to get your message across very clearly so that the employer believes you’re a good fit for each other.

Take a look at the below examples to see how to describe your achievements and experience in the middle section of your job application letter:

How to Write an Application Letter Sample [Middle]

Wow…

Here’s how to go about it the right way: 

• Stick to the requirements listed in the job description. You want to target keywords mentioned explicitly to pass the screening process and the recruiter’s scrutiny later.
• Write three to four bullet points, starting with a power word followed by an accomplishment statement .
• Quantify your accomplishments to draw attention to the most important information. Numbers pop and evidence you had actual results at previous jobs.
• Speak to the company’s mission or vision to build a connection.
• Never, and I mean never, copy your resume into your letter of application. It’s better to elaborate on one or two of the accomplishments instead of copying and pasting the dry facts.

Now check out how you can impress recruiters in the middle paragraphs of the application letter if you don’t have much experience:

Application Letter Example for Candidates With No Experience [Middle]

It’s not so hard, is it?

Pressed for time or still not sure what to say? Good news: the Zety builder can also help you with your wording. Alongside matching job application letters and resume templates , it comes with drag & drop bullet points and other pre-written content to speed up your job application: 

Just think: you could skip the boring parts and be ready to apply for your dream job in minutes! 

4. Close Your Letter of Application With a CTA

The worst’s behind you.

Now it’s time to thank for consideration, time, and other clichés.

Exactly—clichés.

They’re not effective in job applications. Not really, no. So get rid of any voices in your head telling you to write “Thank you for considering my application” or “ Looking forward to hearing from you .”

Make a move and ask the recruiter directly whether they’ll invite you for an interview. 

See how to write a Call to Action in the job application closing paragraph:

Simple Job Application Letter [Ending]

Not only does it make the recruiter feel obliged to reply, but you can also count on a quick response!

Plus, you created one more opportunity to sell yourself and your strengths that have the power to solve your employer’s problems. Well done!

To sign the letter, you can use “Best Regards” variations, such as “Kind Regards,” “With Kind Regards,” or “With Best Regards,” followed by your full name.

The postscript is totally optional. Still, you can use it to seal the deal by pitching a finisher-level accomplishment.

Key Takeaway

An application letter in a nutshell:

• Format your letter of application to create structure and a clean layout.
• Find the hiring manager’s name and use it in the address. 
• Use the relevant keywords throughout your application letter.
• Build connection with the company by referring to the mission statement or values.
• Finish with a call to action, and remember you have an option to add a postscript for a knock-out punch.
• Sign the job application letter with a formal sentiment.

Thank you for reading my article!

Want more info on how to write a great letter of application? Wondering how your simple job application letter can get you noticed? Is there anything more you’d like to know about a job application letter? 

Leave a comment. We’ll be happy to reply!

About Zety’s Editorial Process

This article has been reviewed by our editorial team to make sure it follows Zety's editorial guidelines . We’re committed to sharing our expertise and giving you trustworthy career advice tailored to your needs. High-quality content is what brings over 40 million readers to our site every year. But we don't stop there. Our team conducts original research to understand the job market better, and we pride ourselves on being quoted by top universities and prime media outlets from around the world.

• https://www.careereducation.columbia.edu/resources/optimizing-your-resume-applicant-tracking-systems
• https://www.herzing.edu/blog/5-cover-letter-mistakes-avoid
• https://career.ucsd.edu/succeed-search/cover-letter/index.html

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