cover letter for administrative support assistant

12 Administrative Assistant Cover Letter Examples

Administrative Assistants are the backbone of any organization, adept at juggling multiple tasks, prioritizing, and ensuring everything runs smoothly. Similarly, your cover letter serves as the backbone of your job application, skillfully balancing your professional narrative, showcasing your ability to handle diverse responsibilities, and demonstrating your commitment to efficiency. In this guide, we'll explore the best cover letter examples for Administrative Assistants to help you to present a compelling case for your next role.

Cover Letter Examples

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The best way to start an Administrative Assistant cover letter is by grabbing the reader's attention immediately. Begin by addressing the hiring manager by name, if it's known. Then, introduce yourself and briefly mention the position you're applying for. You can also mention a notable achievement or experience that aligns with the job requirements. For example, "As an Administrative Assistant with over five years of experience in managing complex schedules and coordinating travel, I was excited to see your job posting for an Administrative Assistant." This approach shows that you're professional, experienced, and enthusiastic about the role.

Administrative Assistants should end a cover letter with a strong closing statement that reiterates their interest in the position and the value they can bring to the company. This could be something like, "I am excited about the opportunity to bring my unique skills and experience to your team and am confident that I can contribute significantly to your operations." Following this, it's important to express gratitude for the reader's time and consideration, such as, "Thank you for considering my application. I look forward to the possibility of discussing my candidacy further." Lastly, end with a professional closing and your full name. "Sincerely" or "Best regards" are commonly used closings. If you're submitting a digital copy, include your contact information below your name. This ending leaves a positive, professional impression and opens the door for further communication.

An Administrative Assistant's cover letter should ideally be about one page in length. This is a standard length that allows you to succinctly present your skills, experiences, and qualifications without overwhelming the reader. It's important to remember that hiring managers often have to go through a large number of applications, so keeping your cover letter concise and to the point can increase the chances of it being read thoroughly. In terms of word count, aim for around 250 to 400 words. This should give you enough space to introduce yourself, explain why you're interested in the role and the company, and highlight your most relevant skills and experiences.

Writing a cover letter with no direct experience as an Administrative Assistant can seem challenging, but it's absolutely possible. Here's how you can approach it: 1. **Understand the role**: Research the role of an Administrative Assistant thoroughly. Understand the skills and qualities required for the job. This could include organizational skills, communication skills, proficiency in certain software, etc. 2. **Highlight transferable skills**: Even if you haven't worked as an Administrative Assistant before, you likely have skills from other jobs or experiences that are relevant. For example, if you've worked in customer service, you've likely developed strong communication and problem-solving skills. If you've worked in a fast-paced retail environment, you've likely honed your ability to multitask. Highlight these transferable skills in your cover letter. 3. **Show enthusiasm for the role**: Employers value candidates who are enthusiastic about the job. Express your interest in the role and the company, and explain why you're interested. This can help make up for a lack of direct experience. 4. **Provide examples**: Use specific examples to demonstrate your skills. For instance, if you're claiming to have strong organizational skills, provide an example of a time when you used these skills to achieve a positive outcome. 5. **Express willingness to learn**: If you don't have direct experience, showing a willingness to learn can be very appealing to employers. Make it clear that you're eager to learn and grow in the role. 6. **Keep it concise and professional**: Your cover letter should be no more than one page. Keep the tone professional, and proofread carefully to avoid any errors. 7. **Use the right format**: Start with a formal salutation, introduce yourself, explain why you're interested in the role and the company, highlight your relevant skills and experiences, and conclude with a strong closing statement. Remember, everyone starts somewhere. Even if you don't have direct experience, your unique combination of skills, experiences, and enthusiasm can make you a strong candidate for an Administrative Assistant role.

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Administrative Assistant Support Cover Letter

15 administrative assistant support cover letter templates.

How to Write the Administrative Assistant Support Cover Letter

I would like to submit my application for the administrative assistant support opening. Please accept this letter and the attached resume.

In my previous role, I was responsible for computer training and in-services on operating current and incoming new equipment to staff members upon government request.

Please consider my experience and qualifications for this position:

• Experience with website development and revisions, multimedia development, electronic communication, and listservs
• Knowledge of American Psychological Association referencing formats and protocols
• Experience with the CSU Chancellor's Office and its basic clerical operations (copying, ordering of supplies, communications)
• Proven office management, administrative or assistant experience, preferably in a fast-paced, high-tech environment
• Have a genuine interest in the business and want to understand how we function, why we function, who our clients are, and what our industry is about
• International Trade bachelor or similar – just graduatte or in process
• Desirable pedimentos control and analisys experience
• Desirable purchasing experience

Thank you in advance for taking the time to read my cover letter and to review my resume.

Stevie Zieme

• Microsoft Word (.docx) .DOCX
• PDF Document (.pdf) .PDF
• Image File (.png) .PNG

Responsibilities for Administrative Assistant Support Cover Letter

Administrative assistant support responsible for general to complex customer assistance via telephone, mail, email, fax, or in person at our Customer Service Center.

Administrative Assistant Support Examples

Example of administrative assistant support cover letter.

I submit this application to express my sincere interest in the administrative assistant support position.

Previously, I was responsible for calendar and email management for the SVP and others in an efficient manner to achieve maximum beneficial use of the senior leader’s’ time.

• Strong working knowledge of administrative/specialized business support services
• Experience in medical office
• Knowledge of IDX, BAR and HIS computer billing programs
• Knowledge of state laws pertaining to "Baker Act and Marchman Act" requirements and procedures
• Knowledge of State, University and Department policies and procedures
• Knowledge of spreadsheet and word processing computer software
• Diligent with strong attention to detail and follow-up skills
• A solid working knowledge of food production and recipe development preferred

Thank you for considering me to become a member of your team.

Skyler Rogahn

In the previous role, I was responsible for interface for employees on IT issues, including computer needs, email, voicemail, and other related technology and equipment.

• Working knowledge of Adobe products (Reader, Photoshop and/or Illustrator)
• Professional knowledge of social media platforms (LinkedIn, Facebook, Twitter, MailChimp,etc.)
• Working knowledge of database management systems or similar software applications
• Proficient in Microsoft Office, clinic management software, web-based programs, Adobe Acrobat, and Adobe Photoshop
• Work independently and solve non-recurring problems
• Provide direct administrative support
• Assist TAR Planner in entering purchase requisitionsSearch Jobs US
• Excellent computer proficiency in MS Office (Word), QuickBooks, Adobe Acrobat (pdf), Visio (trainable)

Thank you in advance for reviewing my candidacy for this position.

Emerson Mueller

Please consider me for the administrative assistant support opportunity. I am including my resume that lists my qualifications and experience.

In the previous role, I was responsible for support for Access to MW Systems via the internal service request process (e.g., authoring and archival systems).

I reviewed the requirements of the job opening and I believe my candidacy is an excellent fit for this position. Some of the key requirements that I have extensive experience with include:

• Advanced skills in Microsoft Based Software such as Word, excel and PowerPoint is essential
• Knowledge of computers and current computer software
• Familiarity with Microsoft Office Suite (Word, Excel, Access, PowerPoint, Publisher)
• Knowledge of office procedures, grammars usage and basic math
• Experience in dealing with the public in a professional manner
• To ensure the demands of the site office
• Good Computer Skills in using MS-Windows & Office Applications (Excel, Word, Power Point)
• Experience with Microsoft Excel and Publisher

Thank you for your time and consideration.

Royal Christiansen

I am excited to be applying for the position of administrative assistant support. Please accept this letter and the attached resume as my interest in this position.

Previously, I was responsible for calendar, email and document generation management for the SVP and others in an efficient manner to achieve maximum beneficial use of the senior leader’s time.

My experience is an excellent fit for the list of requirements in this job:

• Performs other related office support duties as requested, such as ordering supplies, scanning, photocopying and sending/receiving/distributing facsimiles
• Work collaborately
• Microsoft Office Suite and SharePoint Visio and MS-Project
• Computer expertise with proficiency in all MS Office programs
• Ministry of Labor Joint Health & Safety certified
• Great team player/team worker
• Experience with Epic and/or PyraMed software systems
• Knowledge of standard business formats and styles for correspondence and completion of State forms

I really appreciate you taking the time to review my application for the position of administrative assistant support.

Corey Gleason

In my previous role, I was responsible for efficient and proficient customer service via multiple channels such as phone, written/email, and fax correspondence.

Please consider my qualifications and experience:

• Just be familiar and proficient with Microsoft Office Suite, particularly Excel
• Strong understanding of business support and administrative functions, practices and procedures
• Deep familiarity with applicable office equipment and software packages
• Demonstrated project administration skills
• Experience with procurement and financial systems and processes
• Deep experience with administrative systems and software
• Experience with SharePoint, Concur and/or Workday
• Experience carrying out projects and events from inception to closure

River Graham

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Administrative Assistant Cover Letter Examples

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What To Include in Your Cover Letter

Administrative assistant cover letter template, more cover letter examples.

When you're applying for an administrative assistant position, including a  cover letter  with your application gives you an opportunity to highlight your most useful skills and qualifications. For example, if you have a great deal of experience using a software program that’s specifically mentioned in the job listing, your cover letter is a good place to mention it.

Most employers who are hiring for  administrative assistant  roles look for candidates with strong organizational and communication skills. A solid cover letter can help you demonstrate these skills before you even have a chance to make your case in person.

Write your cover letter in  standard business letter format . Use a professional font and a font size that’s easy to read. Remember that this is your introduction to the hiring team. Be sure that your letter makes a good impression.

Try to Find a Contact Person

If you can find the name of the hiring manager responsible for filling the position, it's an excellent idea to use it. "Dear Mr. Jones" or "Dear Riley Smith" is a much more personal greeting than "Dear Hiring Manager."

A personalized greeting shows that you made the extra effort to find out to whom you are writing. Potential employers appreciate that kind of initiative.

Mention a Referral

Referrals are four times more likely to receive a job offer than other applicants. So, if someone has referred you, be sure to mention that in your opening paragraph where the hiring manager will be sure to see it.

Match Your Cover Letter to the Job

Your cover letter should be targeted to the job you are applying for. Before you start writing, it's a good idea to make a list of the qualifications, requirements, and preferences that are stated in the job posting.

Include Examples

Then you can use examples from your work experiences to highlight the skills that match what the employer is looking for in an ideal candidate.

The more closely you can match your experience to what the employer seeks in a candidate, the better your chances of getting an interview, and eventually, the job.

Carefully Proofread and Spellcheck

Before you submit your job application materials, carefully proofread your resume and cover letter. It's especially important when you're applying for an administrative position where your written communication skills will be evaluated during the hiring process.

Review sample cover letters and download the template (compatible with Google Docs and Word Online) to use as a starting point for your own letter, and see more examples below.

Basic Administrative Assistant Cover Letter

Brian Lee 300 Bayshore Road, Apt 1 Full Moon Cove, CA 94019 650-555-2424 brian.lee@email.com

January 21, 2021

Cara Sanchez Senior Manager Acme Company Full Moon Cove, CA 94019

Dear Ms. Sanchez,

I was excited to read about the administrative assistant job opening at Acme Company. I have several years of experience in a variety of fields, including insurance and finance.

In addition to my extensive office experience, I have strong communication, customer service, and administrative skills. My broad background makes me an excellent candidate for this position.

Thank you for your consideration. I look forward to hearing from you to arrange an interview.

Signature  (hard copy letter)

Administrative Assistant Cover Letter Example

Jennifer Grogan 123 Sundial Road Grafton, FL 33109 555-123-1234 jgrogan@youremail.com

June 1, 2022

Hiring Committee

ABC Company 10 Broadway

Grafton, FL 33109

Dear Hiring Committee,

I am responding to your posting on Indeed for an administrative assistant. I believe my experiences in the nonprofit world, as well as my passion for the goals of labor unions, make me an ideal candidate for the position.

Here is a summary of my skills:

• Communications
• Nonprofit experience
• Computer proficiency
• Organizing office procedures
• Training and supervisory experience
• Public relations
• Database maintenance

You specify that the ideal candidate will be able to take on multiple roles within the union. Since 2020, I've volunteered in a variety of capacities for Look for the Helpers, a nonprofit organization. I began as a writer/editor for their newsletter, assisted in producing various special events, and have been active in volunteer recruitment and website management. I believe all of these experiences and skills would translate well into your administrative assistant position.

Last summer, I completed a seminar at A Circle of Ten, Inc. It was an intensive workshop that explored the process of collaboration, community development, and fundraising. I now understand, more than ever, how essential unions are in ensuring a voice for employees. I am excited at the prospect of being part of the tradition that protects employee rights.

Thank you for your time and consideration. I look forward to hearing from you to arrange a time to speak further about how I can contribute to your organization.

Jennifer Grogan

Email Cover Letter With a Referral Example

Subject:  Administrative Assistant - Jane Doe

Dear Mr. Smith,

I am writing in reference to the open position of administrative assistant in the marketing department at Zenith Enterprises. Susan Jones was a colleague of mine for many years, and she recommended I contact you directly about the position. She believed that my varied experiences and education give me the skills necessary to be a successful candidate for your organization.

I have experience in many aspects of office administration. I have been responsible for accounting, ordering stock and office supplies, maintaining records, creating and updating inventories, scheduling appointments, and greeting customers at the door.

During my time as an administrative assistant at ABC Industries, I utilized many of these skills, and also had the opportunity to work closely with the marketing department. One of my duties was maintaining communication between departments as we were undergoing a restructuring of our advertising campaign. I was excited to be a part of the 30% growth we experienced as a result of the new marketing strategy.

My experience with Swan Books provided me with the opportunity to hone my written ability, as I was responsible for proofreading and editing executive correspondence. It also helped me to develop excellent time management and prioritizing skills to complete work on a deadline.

I would appreciate the opportunity to meet with you to discuss the administrative assistant opportunity you have available. I believe that I would be a good fit at Zenith Enterprises, and I thank you for your consideration.

Jane Doe janedoe123@email.com (718)555-3344

Review more cover letter examples for many different types of jobs and get templates you can download to write your own letters.

Key Takeaways

• A cover letter allows you to highlight experience that might otherwise be buried in your resume.
• When applying for an administrative assistant position, emphasize experience and qualifications that show organizational, communication, and technology skills.
• Be sure to use business letter format for your cover letter and proofread your document carefully before sending it.
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