how to check missing assignments on powerschool

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how to check missing assignments on powerschool

PowerTeacher Pro

Missing Assignment Report

This report provides a list of missing assignments in your sections for currently enrolled students .

Use this report to audit your sections, identify missing assignments, and notify students so they can complete their work before the end of a term.

From the main navigation menu, choose Reports , then Missing Assignment Report .
Under Criteria , enter a report title.
Select Classes .
If you created a Custom Class Name , select Use Custom Class Name to add it to the report output.
Choose a Student Field .

Under Sort Options , choose the Layout , Students , and Assignments . The Gradebook Preference defaults to the selection you made on the Display Settings page.

Under Data , choose the criteria for Assignments and Categories you want to include in the report.
Choose the Date Range . To run the report for a custom date range, choose Manual then select a start and end date.
Click Students . Select Include Dropped Students to include dropped students on the report.
If you want to run the report for a subset of students, select Add/Remove Students and use the filter to locate specific students. Clear the selection next to the students to exclude from the report.
Click Format , then enter a Top Note and Bottom Note .

Click Run Report .

When using most browsers, the file automatically downloads to the folder you have designated on your computer. When using the Safari browser, the report output will display in a window. Choose File , then Export as PDF to download the report to your computer.

Please note, these errors can depend on your browser setup.

If this problem persists, please contact our support.

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How to identify missing grades report in powerschool.

September 19, 2022 at 10:30 AM

One of the most frustrating issues when storing grades is going through the process only to find that there are students that don't appear to have a final grade for a class. Typically this means that time has to be taken to review each report card, reach out to the teachers in question, have them update the grades, and then repeat the process of storing grades and printing report cards.

But what if there was a way to make sure all grades were complete before storing grades? Well with the use of our missing grades report, you can do just that. This report will identify all students that don't currently have a final term grade. Enabling admin staff to notify teachers of exactly what grades are missing prior to storing grades.

How to run the report:

To access this report, click on RealTime Reports from the Level Data app section of the start page. Once on the dashboard, select the Missing Grades Report. When the report loads, you'll see a graphical breakdown of students by gender, grade level, and ethnicity.

Individual student records:

To view the individual student records, scroll down the page. In the table, you'll see a list that includes a record for each student that includes some basic demographic data along with identifying information about each class for which final grades are blank. This information includes the store code, reporting term, the class term, year-long, semester-long, the expression, the course name, and the teacher. Data from this report can be useful in identifying students that don't currently have a final grade in a class for a selected term. The user simply needs to select the store code for which they need to search to narrow the results to just that selected term. The resulting records would then encompass those classes for which no grade is present. Further sorting by course name or teacher name would organize the records to make it easier for the staff to identify which teachers need to be contacted. If desired, the user could filter the results by the teacher to narrow the list to just those students he or she needs to update.

Exporting your report:

Once filtered, clicking the export button would create a CSV file that can then be shared with that teacher. Repeating this process for each teacher in the list would allow the user to generate a separate list for each teacher that can then be shared. Once teachers have updated their grades, the report can be run until all blank records have been cleared. At which point it would be safe to store grades. Getting to your data has never been easier.

Written by Tom Lang

Tom Lang has spent more than 3 decades in the field of journalism and marketing, while always having a hand in public education. His father was a school teacher, his mom a school secretary, and his wife teaches high school English and Humanities. On his own, Tom worked his way through college as a school bus driver and today remains closely tied to education as a Board member of FIRST (Robotics) in Michigan. He has worked with high school coaches and athletes for nearly 30 years as a freelance sports writer at the Detroit Free Press, and for more than 10 years as a basketball referee. Bottom line -- help kids grow, learn and create productive futures.

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How Do I Use Exceptions in My Gradebook?

You can add an exception to any Assignment, Discussion, Assessment, or Test/Quiz in your Schoology gradebook to denote that a student's submission is Absent, Collected , Exempt, Incomplete, Missing or Late .

Adding Exceptions

To add an exception, point your mouse over the gradebook cell and click the flag that displays.

Select an exception from the menu to place the icon in the cell corresponding to a student's submission.

To remove an exception from your gradebook, click the exception icon, and deselect your exception from the menu.
Entering a score on a Collected item will automatically clear the flag. For all other exceptions, you must remove the flag before entering a score.
Collected exception code can be requested to be enabled for customers if it is not available to their district by contacting Support. Collected exception codes pass the status of Submitted with a score of zero for the material for some SIS integrations.
If an exception code is added after a score has been entered, the score will be cleared.

Absent, Exempt , Incomplete and Late exceptions do not factor into the student's overall grade in Schoology. From a calculation perspective, marking a gradebook cell as Absent, Exempt, Incomplete or Late is the same as leaving it blank. Applying either does not penalize students or affect their overall grade.

The Exempt and Incomplete icons simply serve as a reminder to the course admin that the student has either been excused or their submission is incomplete, to help avoid later confusion as to why that cell for that student is blank or unscored.

The Absent and Late exemptions also serve as a reminder that the student was either absent at the time of submission, or submitted the assignment late.

The Collected exception enables instructors to mark an item as Collected and enter a score at a later time since entering a score automatically clears the Collected flag.

The Collected icon serves as a reminder that the student has submitted an assignment but has yet to be graded.

In the screenshots above, the green circle with the white checkmark indicates that the student's assignment has been Collected . The green icon indicates that the student is Exempt from completing the assignment. The orange icon indicates the student made an Incomplete submission. The Excused and Incomplete cells contain null values, meaning that neither the possible points for this assignment nor the exception code are factored into the student's overall grade.

Marking a cell as Missing , however, does penalize the student's grade. Giving a student a Missing flag is the calculation equivalent to giving the student a zero. Selecting the Missing exception also adds a zero score in the cell:

This assignment has been marked Missing in the gradebook. This student has received a 0/100 on this assignment.

Course Administrators can disable the scoring of missing assignments as zeros by changing the Disable automatic scoring of missing exceptions as 0 setting in Grade Setup.
If you change this setting after any grades are entered for a course, it will affect all graded assignments for that course that have been marked as Missing.

Using Exceptions with Overdue Items

Marking an overdue item Absent, Exempt , Late, Missing or Collected removes the item from a student's Overdue notifications. Marking an overdue item Incomplete does not remove the item from a student's Overdue notifications.

The following scenarios explain how teachers can use exceptions to grade missing submissions and how it affects Overdue notifications:

Teacher A is accepting late submissions but does not want the grade calculation to reflect the missing assignment, so they should use the Incomplete exception flag. This way the student will receive Overdue notifications and their grade is not impacted.
Teacher B is not accepting late submissions and wants the grade calculation to reflect the missing assignment, so they should use the Missing exception flag. This way the student will see the impact of the missing assignment on their grade and they will not receive Overdue notifications.
Teacher C is no longer accepting submissions for the assignment but does not want the grade calculation to reflect the missing assignment, so they should use the Exempt exception flag. This way the student will not receive Overdue notifications and their grade is not impacted.

Locking Assignments

Students are still able to make submissions to the item even if you have entered an exception code into the gradebook. You receive the same new assignment notifications as you normally do. If you would like to prevent students from making further submissions to an assignment, you can lock it by clicking on the gear icon to the right of the item and selecting Edit. In the Advanced row, click the Lock icon to lock down the assignment and prevent future submissions.

Using Exceptions with Auto-graded Tests/Quizzes

If a student completes an auto-graded test or quiz after you have added an exception–for example, if you mark it Missing but enable a student to make it up later–you can accept the auto-generated grade and override the exception directly from the cell in the gradebook.

A test that has an override available displays with a black dot on the Test icon in the upper-right corner of the cell.

To clear the exception and accept the score of the test, click the test icon, and select Update Grade in the window that displays. Select Keep Override to clear the new grade and remove the black dot from the test.

Select View Submission to open a new browser tab and review the student's test.

Using the Exempt Exception with Student Completion (Enterprise Only)

You can use the Exempt exception to bypass materials on which you have set up student completion requirements. For example, if a student is absent and makes up a required assignment with a different make-up project, or a student is new to class and doesn't need to start at the beginning of a folder with completion rules.

Will Exceptions sync over to my SIS Gradebook? (Enterprise Only)

Use the table below to see how exceptions are passed back to your SIS.

Collected Only assignments will passback the Collected exception as long as it is consumed by other SIS integrations. Otherwise, it will passback an empty column with no grades.
If you are expecting your students' overall grades in Schoology to be calculated as similarly as possible to the calculation in your SIS gradebook, make sure you've configured your SIS gradebook to calculate blank cells as null values, rather than as zero.
For organizations using SIS apps that leverage the IMS Global OneRoster standard for grade passback—each SIS interprets and handles the OneRoster statuses differently. Reach out to your SIS contact directly to confirm the expected behavior in your system.

Removing Exceptions from the Gradebook

In situations where an exception has been applied to a graded item and you would like to remove that exception, you can do so by following these steps:

Enter the Gradebook.
Locate the item that currently has an exception mark.

Click the exception mark, and deselect it to remove it from the gradebook cell.

If you enter a score for an item marked as Exempt , Incomplete , Collected, Absent, or Late , the flag will automatically be removed.