how to make application letter for psa

How to Write an Authorization Letter for PSA

If you need to secure a certificate from the Philippine Statistics Authority (PSA) but do not have the time to get it yourself, you can authorize someone else to get it in your place. To do that, you must write a letter addressed to PSA stating that you allow that person to secure a PSA certificate. This article will guide you on  how to write an authorization letter for PSA . Our editors also included a sample letter.

But, before we go any further, we must warn you that you cannot authorize just anyone else. You must know who you can and cannot permit to get a PSA certificate.

What certificates can you get from PSA?

The Philippine Statistics Authority issues four certificates:

• Birth Certificate
• Death Certificate
• Marriage Certificate
• CENOMAR (Certificate of No Marriage Record)

Who is allowed to request documents from PSA?

Following Republic Act No. 10173, popularly known as the “Data Privacy Act of 2012,” the Philippine government has the policy to preserve each person’s fundamental right to privacy.

According to PSA, the following entities are allowed to request a copy of the issuance of a birth, death, or marriage certificate, or a Certificate of No Marriage (CENOMAR) / Advisory on Marriages (AOM):

• The owner of the document must be of legal age (18 years or older) or the owner’s authorized representative.
• Legal partner
• Children of the document’s owner who are of legal age
• The court-appointed guardian
• The surviving grandparents
• The oldest sibling, over 21, unless they are unfit or disqualified.
• actual custodian of the kid, at least 21 years old, unless unfit or ineligible.
• an institution with legal custody of the child and approval from
• The court or the appropriate government authority by way of a subpoena duces tecum and ad testificandum
• government agencies acting in accordance with their mandates and in accordance with National Privacy Commission Circular No. 16-02
• If the document owner has passed away, the closest relative may take possession of the document as long as that relative signs and provides an Affidavit of Kinship certifying that they are the document owner’s closest living relative.

Who is an Authorized Representative?

A person of legal age who has been expressly authorized in writing (by an Authorization Letter or Special Power of Attorney) by the document owner to request a copy of the document owner’s birth certificate, marriage certificate, certificate of no marriage (CENOMAR), or advisory on marriage (AOM) from the PSA.

What should be the contents of the Authorization Letter or the Special Power of Attorney?

• Names of the approving individual(s)
• A specific purpose or use in getting the requested document or authentication
• Type of document (certificate of birth, marriage, or CENOMAR/AOM)
• The number of copies
• Birth certificate: the owner’s full name, birth date, birthplace, and parents’ names
• Full names of the husband and wife, as well as the wedding date and location, on the marriage certificate
• The same information is on the CENOMAR/AOM as on the birth certificate.

1. Address your letter to PSA. (Add “To Whom It May Concern”)

2. Specify your full name.

3. State that you are giving your representative authority to acquire a PSA certificate.

Note!  Also, specify your representative’s full name and your relationship with them.

4. Make a list of all the certificates you have authorized your representative to obtain.

5. Specify the purpose and application of the aforementioned certificate(s).

6. Fill in your printed name. Then, sign the document.

Sample Authorization Letter

The names of the document owner, the authorized person, their relationship to the document owner, and the purpose or use of the document must all be included in the example that follows.

Authorization Letter Format according to PSA:

LETTER OF AUTHORIZATION

Philippine Statistics Authority

Date: MM-DD-YYYY

TO WHOM IT MAY CONCERN:

I, [insert the full name of document owner], authorize [insert of the full name of the representative] [include relationship to the document owner] to apply and collect PSA certificate(s) with the following details:

• Type of PSA Certificate Name of the Document Owner

The above-mentioned PSA certificates will be used for [indicate the purpose or use of the certificate].

I have enclosed the necessary identification cards as proof of my authorization to do so.

[Signature over Printed Name of the Document Owner]

If you need the official format document from PSA, visit the following link:  Letter of Authorization Sample from PSA

Other Requirements

• The requester’s legitimate identification (ID) or identity document
• a photocopy of the applicant’s legitimate ID or identity document.
• original and photocopy of the document owner’s legitimate ID or identity document.
• Original copy of the duly signed authorization letter or SPA, with the document owner’s signature matching the signature on the accompanying legitimate ID or identity document. If the SPA serves multiple purposes, a copy of it should be included.

Valid IDs Honored by PSA

According to PSA, these are the valid IDs that they accept:

• National ID
• Philippine Passport;
• Driver’s License;
• Professional Regulations Commission ID
• Integrated Bar of the Philippines ID
• GSIS or SSS Unified Multi-Purpose ID
• Pag-ibig Transaction/Loyalty Card
• Voter’s ID issued by COMELEC
• Postal ID issued by the Philippine Postal Corporation
• Senior Citizen’s ID card issued by the Office of the Senior Citizen’s Affairs and /or Local Government Unit
• OFW ID issued by the Department of Labor and Employment
• Overseas Workers Welfare Administration ID
• Seaman’s / Seawoman’s Book issued by the Maritime Industry Authority
• Diplomat/Consular ID issued by the Philippine Embassy
• NBI / Police Clearance
• DSWD Certification / 4Ps ID
• A person with Disability ID issued by the National Council on Disability or its regional counterpart, Office of the Mayor, Office of the Punong Barangay, DSWD Office, and other participating organizations with Memorandum of Agreement with the Department of Health
• IDs issued by National Government agencies including Government Owned and Controlled Corporations
• TIN Card issued by the Bureau of Internal Revenue
• School / Student ID for currently-enrolled students, 18 years old or above issued by reputable schools/colleges/universities recognized by DepEd or CHEd and signed by the principal or head of the academic institution
• Company IDs issued by private entities or institutions registered with, supervised, or regulated by the Bangko Sentral ng Pilipinas, Securities, and Exchange Commission, or Insurance Commission
• Barangay ID / Certification with picture and signature
• Alien Certification of Registration (ACR I-card);
• Immigrant Certificate of Registration;
• Special Resident Retiree Visa issued by the Bureau of Immigration through the Philippine Retirement Authority

NOTE! 

In order to be accepted as valid, an identification card or identity document must have a clear photo of the holder, as well as the holder’s full name and signature.

Frequently Asked Questions 

Why do i need an authorization letter.

Following Republic Act No. 10173, popularly known as the “Data Privacy Act of 2012,” the Philippine government has the policy to preserve each person’s fundamental right to privacy. An authorization letter allows PSA to recognize that person as the person to whom they can officially issue a certificate.

Does my authorization letter need to be notarized?

No, an authorization letter is still valid even if it is not notarized. 

How long is my authorization letter valid?

An authorization letter is valid only on the dates you specify in the letter. If you fail to use the letter on the mentioned date, you need to print another one with a different date.

How many copies do I need?

It depends. But you have to bring at least three (3) copies of your authorization letter.

Final Thoughts

An authorization letter is an approved way to get any legal document signed by an authorized person. If you are a busy and working Filipino, providing an authorization letter is a convenient way to secure a government document without having to appear before a government agency. Furthermore, you do not need to file a leave just to acquire! It’s less of a hassle without the pay cut. 

Read more :

• Best Dog Food You Can Buy in the Philippines
• Best Collagen Supplements in the Philippines
• Remotasks Review Philippines: Is it Legit?
• Glutalipo Review Philippines: Is it Effective?
• How to Get a Police Clearance in the Philippines

Similar Posts

PMA Entrance Exam Requirements and Process 2023

The Philippine Military Academy or PMA Entrance Exam is available to those who wish to become a part of…

25 Business Ideas in the Philippines

More people are looking to escape the 9-5 grind and set up their own businesses. If you are one of…

How Much Does Youtube Pay in the Philippines?

Youtube is one of the most popular video streaming sites in the world, as well as in the Philippines….

Best Internet Service Provider (ISP) in the Philippines

A poor internet connection is one of the biggest irritants in today’s hyper-connected society. The internet has become an…

Real Money Earning Games in the Philippines

According to this news report, the Philippines is ranked fourth in the world when it comes to play-to-earn gaming adoption….

Best Affiliate Programs in the Philippines

Affiliate marketing is one of the best ways to earn passive income in the Philippines. It is one of…

Leave a Reply

Your email address will not be published. Required fields are marked *

Authorization Letter Philippines (Free Editable Sample Templates)

An authorization letter is a document that permits the representative to accomplish tasks on behalf of a person. Such tasks that usually need an authorization letter in the absence of the first party include, but are not limited to, financial transactions and legal appointments.

Not good with words and writing a letter? Here are free authorization letter templates for you to download and use!

DISCLAIMER : This article has been written for general informational purposes only and is not legal advice or a substitute for legal counsel. You should contact your attorney to obtain advice with respect to any particular issue or problem. The use of the information contained herein does not create an attorney-client relationship between the author and the user/reader.

Table of Contents

Authorization letter vs. special power of attorney: what’s the difference.

The main difference between an authorization letter and the Special Power of Attorney is that the latter is a formal document that must obey state laws. In contrast, an authorization letter is comparatively informal, and it’s not required by state laws to acknowledge it.

Parts of an Authorization Letter

• Sender’s/First-party’s Information – includes the sender’s full name, address, and ZIP code .
• Date – the date when the letter was written.
• Recipient’s Information – includes the recipient’s name, address, and ZIP code.
• Salutation – the sender’s greetings to the recipient (e.g., Dear Mr./Mrs) or the generic “To Whom It May Concern” when you don’t know the recipient’s name/gender.
• Body – the message of the sender that states the letter’s purpose. The sender should also include the date/s of the transaction, the name of the authorized representative, his/her relationship with the said representative, the name of the valid IDs to be attached, and the requirements needed (e.g., original receipts).
• Closing greeting – closing words like Sincerely , Best regards , etc.
• Signature over the printed name of the first-party

How To Make an Authorization Letter in the Philippines: 3 Easy Steps

1. identify your purpose for needing an authorization letter.

Different templates are used depending on the purpose of the letter. Therefore, you should first identify the letter’s purpose to know which template will be used.

2. Determine the different parties involved

• First Party : Original rights holder/owner of the money, document, etc.;
• Second Party : Person/institution/organization with whom the first party is transacting;
• Representative : The person carrying out the task.

3. Create the authorization letter

• Option 1 : Follow the format shown above and supply the needed information.
• Option 2 : Download and edit any templates in the next section below.

23 Free Downloadable and Editable Authorization Letter Templates

1. sample authorization letter for claiming nbi clearance.

A letter permitting the authorized representative to claim your NBI Clearance on your behalf. You will need to provide an authorization letter if you find yourself in one of the following scenarios:

• You’re  applying for or renewing your NBI clearance from abroad  and need someone in the Philippines to claim it.
• You were asked to return after a few days because your application  got a “HIT, ” but you will be unable to do so because of work commitments.

Whatever the case, you will need a template to easily make an authorization letter for claiming NBI clearance.

2. Sample Authorization Letter for Claiming or Receiving PSA/NSO Documents (e.g., Birth Certificate, CENOMAR, etc.)

A letter stating that you are authorizing your representative to claim your PSA/NSO documents (e.g., birth certificate , CENOMAR , marriage certificate , and death certificate) if you cannot do so.

When you don’t need an authorization letter : You don’t need an authorization letter when requesting for NSO/PSA birth certificate and other documents.

For Filipinos abroad, the best way to get a PSA birth certificate/other documents is online.  Anyone can request a copy of your document at the PSASerbilis website  and have it delivered to your doorsteps anywhere in the world.

If you’re in the Philippines, an online application is the best option, although you can also request your birth certificate via a walk-in application.

For those requesting the PSA document of someone else, indicate in the ‘Requesting Party’ field how you are related to the document owner whom you are requesting a birth certificate for (e.g., spouse, parent, child, grandchild, or grandparent).

Receiving the birth certificate, on the other hand, requires stricter measures.

When you need an authorization letter: The PSA documents like birth certificates, whether ordered online or processed through a walk-in application, can only be issued/delivered to or received by any of the following:

• The applicant/document owner.
• An authorized representative.
• The applicant’s/document owner’s spouse, parent, grandparent, child, or grandchild.

If you’re the applicant/document owner and you won’t be around to claim or receive your PSA document personally, your representative must present the following:

• Signed authorization letter from the document owner, his/her spouse, or any direct descendants (including the parent, grandparent, child, or grandchild) indicated on the ‘Requesting Party’ field. 
• Original valid ID of the document owner, spouse, or any direct descendants indicated on the ‘Requesting Party’ field.
• Original valid ID of the authorized representative.

If the document owner is dead or living abroad, you can request assistance from PSA through their 24/7 hotline at (02) 737-1111.

3. Sample Authorization Letter for Authenticating Documents in DFA

A letter permitting the representative to undergo the process of authenticating your document in DFA . He/ she will sign the documents that need a signature and make decisions on your behalf.

4. Sample Authorization Letter for Visa Application Through a Representative

A letter stating that you authorize the bearer of the letter to apply for a specific country’s visa (e.g., Japan visa , Korean visa , etc.) on your behalf.

5. Sample Authorization Letter for Claiming the Passport with or without an Approved Visa

A written statement that verifies that you have permitted the representative to claim your passport on your behalf, whether it includes an approved visa or not.

6. Sample Authorization Letter for BIR/Taxpayer Registration Through a Representative

A written statement that proves that the bearer of the letter is authorized to register you with BIR under EO 98 or as a one-time taxpayer so you can obtain a TIN number even if you’re abroad.

7. Sample Authorization Letter for Claiming of Renewed PRC License

A written statement proving that the bearer of the letter is authorized to claim your renewed PRC license on your behalf.

8. Sample Authorization Letter for PhilHealth ID Application Through a Representative

A letter stating that the bearer can process your application for a PhilHealth ID with full consent since you cannot do so.  

9. Sample Authorization Letter for Claiming of Philippine Passport at DFA or Philippine Embassy

This letter states that you authorize your representative to claim your new/renewed Philippine passport from the Department of Foreign Affairs or the Philippine Embassy (if you are located in a different country) .

10. Sample Authorization Letter for Renewal and Claiming of Driver’s License of OFWs Through a Representative in the Philippines

A written statement proving that the bearer of the letter can process and claim your renewed Driver’s License on your behalf since you’re an OFW who currently resides outside of the Philippines.

11. Sample Authorization Letter for Buying of Medicine and Other Goods of a Senior Citizen (with Discount) Through a Representative

A letter stating that you, a senior citizen, have authorized a representative to buy the medicine or other goods on your behalf and avail of the senior citizen discount by attaching your senior citizen ID and OSCA booklet as proof. This is recommended for senior citizens who are too weak or are bedridden, preventing them from buying medicines/food/other goods themselves.

12. Sample Authorization Letter for Allowing Someone to Use One’s Motorcycle

A letter stating that you are aware of the matter and authorize the bearer of the letter to use your motorcycle for day/s or more.  

13. Sample Authorization Letter for Claiming Money on Someone’s Behalf

A written statement proving that you give the representative full authority to claim the amount of money addressed to you on your behalf, whether it’s from a person or a company/organization.

14. Sample Authorization Letter for Withdrawing Money/Bank Withdrawal Through a Representative

A letter stating that you give your family/representative authority to withdraw money from your account through an ATM or over-the-counter withdrawal.

15. Sample Authorization Letter for School Enrolment

A letter stating that you give the representative authority to enroll and sign the documents from the school on your behalf.  

16. Sample Authorization Letter for Request/Claiming of the Transcript of Records (TOR)

A letter permitting the representative to request or claim your transcript of records from your school/university on your behalf.

17. Sample Authorization Letter for Claiming or Receiving a Package

A written statement that proves the representative can claim your package during your absence.

18. Sample Authorization Letter for Claiming of TIN ID

A letter permitting the bearer of the letter to claim your Tax Identification Number ID while you are unavailable. Depending on your RDO, they may require either an authorization letter or a Special Power of Attorney, so it’s best to inquire beforehand.

19. Sample Authorization Letter for Claiming of Voter’s ID

A letter states that you permit your representative to receive your Voter’s ID from the Commission on Elections.

20. Sample Authorization Letter for Pag-IBIG Transactions

A letter stating that you have given your consent and approval to the bearer of the letter to act on your behalf while processing different Pag-IBIG transactions.

21. Sample Authorization Letter for Claiming of 13th-Month Pay

A written statement that proves that you have given your representative authority to claim your 13-month pay from the company you work for.

22. Sample Authorization Letter for Medical Treatment Authorization

Medical treatments need approval from a guardian if you are a minor or are not in the right state of mind. This letter states that you are giving your approval to the doctor or hospital to provide the care and medical procedures your relatives/others need.

23. Sample Authorization Letter for Allowing Someone to Accompany Your Minor Child on a Trip

A letter showing that you, the parent or guardian of the child, is giving authority to another guardian to take care of your minor child during a trip that you cannot join.

Tips and Warnings

• Ensure that the person you give authority to do the task needed is trustworthy.
• If you’re the representative, do not forge a signature for the authorization letter if the person you represent is absent. This is a punishable crime. If the person you represent cannot sign the letter, ask for his/her e-signature instead and attach it.
• Ensure that the template is appropriate to avoid confusion for all parties involved.
• Double-check your grammar and spelling before submitting the letter.

Frequently Asked Questions

1. do i need to notarize my authorization letter if yes, how much will it cost.

An authorization letter doesn’t need to be notarized to be deemed valid, but it is a good idea if you want to have it notarized to avoid any suspicions of forgery. Notarization is priced around ₱300, but this depends on the notary public so it may vary.

2. How long is the validity of an authorization letter?

An authorization letter is valid only on the date/s mentioned in the document.

3. How many copies of an authorization letter do I need?

As many as you need. It depends on how many parties are involved and how many per party need a copy of it.

Written by Meg Amante

in Juander How , Legal Matters

Last Updated May 4, 2023 04:39 PM

Meg Amante is a student who works part-time. She adores dogs and cats. She loves travelling with her family during the holidays to different Asian countries. Her ambition is to become a doctor in the future but while she is still a student, a good occasional binge-watch of her favorite series keeps her occupied.

Browse all articles written by Meg Amante

Copyright Notice

All materials contained on this site are protected by the Republic of the Philippines copyright law and may not be reproduced, distributed, transmitted, displayed, published, or broadcast without the prior written permission of filipiknow.net or in the case of third party materials, the owner of that content. You may not alter or remove any trademark, copyright, or other notice from copies of the content. Be warned that we have already reported and helped terminate several websites and YouTube channels for blatantly stealing our content. If you wish to use filipiknow.net content for commercial purposes, such as for content syndication, etc., please contact us at legal(at)filipiknow(dot)net

Ample Fusion

Authorization Letter for PSA

Birth, Marriage, Death certificates, and other civil registry documents are now available online! To apply for these documents, you must visit Philippine Statistics Authority (PSA). To get these documents, you need a letter of authorization. In this post, we will discuss everything in detail.

What is a PSA authorization letter?

Table of Contents

The PSA authorization letter is needed to request, demand, receive and collect documents such as birth certificates, CENOMAR, marriage certificates, and death certificates, from the Philippine Statistics Authority (PSA) regarding your application.

Details to Fill in the PSA authorization letter

1) The Name of the person authorizing the agent: ____________________________

2) The Name of the agent being authorized: ___________________________

3) The purpose of the authorization (what the agent is being authorized to do): ___________________________________________________________

4) The duration of the authorization (if it is for a specific time period): ___________________________________________________________

5) The date of the authorization: ___________________________

6) The signature of the person authorizing the agent: ___________________________

7) The Name and contact information of the notary public witnessing the signature: ___________________________

8) The stamp or seal of the notary public: ___________________________;

Sample Authorization Letter for PSA

I, ____________________, hereby authorize ________________________ to be my true and lawful attorney-in-fact and agent for me and in my Name, place and stead, to do and perform the following acts, matters and things:

1) To request, demand, receive and collect from the Philippine Statistics Authority (PSA), any and all documents, papers and records regarding my ___________________ application;

2) To represent me in any and all hearings, conferences or meetings that may be scheduled in connection with my ___________________ application;

3) To do such other acts, matters that may be necessary or incidental to the foregoing as my attorney-in-fact and agent.

This authorization shall remain in full force and effect until revoked by me in writing.

_______________________

Date: _________________________

Signature over Printed Name of Principal: ___________________________

NOTARY PUBLIC

Doc. No.: _________________;

Page No.: _________________;

Book No.: _________________;

Series of ________________.

I, the undersigned authority, certify that I have personally examined the person who is known to me to be the principal herein and

_____________________________ who has executed the foregoing instrument and acknowledged to me that the same is his/her free act and deed. Given this ________________ day of ___________________________, 20_______, at __________________________.

CTC No.: ___________________;

Issued on: _________________;

Expires on: ________________.

Signature over Printed Name of Notary Public: _________________________

Type or Print Name Under Signature: _____________________________`;

The document should be notarized, and a notary public should witness the signature.

Requirements for the Authorization Letter

• A notary public must notarize the letter.
• The person requesting the birth certificate must sign the letter.
• The letter must state the purpose for which the birth certificate is requested.
• The letter must contain the name and contact information of the person requesting the birth certificate.
• The letter must contain the name of the child whose birth certificate is requested.
• The letter must contain the PSA Control Number of the child whose birth certificate is requested.
• The letter must be dated and notarized within six months from the date of request.
• The requestor’s valid government-issued photo ID must be attached to the letter.
• If the requestor is not the mother or father of the child, additional documentation may be required to prove the relationship to the child or legal authority to request the document on behalf of the child (e.g., death certificate, court order).
• Fees may apply and vary depending on the request method (e.g., in-person, mail, online).

Conclusion:

By providing a notarized authorization letter, you are giving PSA permission to release your child’s birth certificate to you or another designated person. Be sure that your authorization meets all requirements for PSA to process your request efficiently and without delay.

Peyton Bagley is an English teacher and letter writer from the United States of America. She has been teaching for over 15 years and loves helping her students improve their writing skills. Peyton has also worked as a freelance writer and editor for several years. In her free time, she enjoys spending time with her family, reading, and hiking.

Leave a Comment Cancel reply

Save my name, email, and website in this browser for the next time I comment.

Getting Your Civil Registration Documents From The Philippines Statistics Authority

Written by Marc Adrian

The Philippine Statistics Authority (PSA) is an agency of the government that keeps tabs on the country’s demographic information. Aside from crunching numbers and estimates on relevant information that affects the country’s population, this is also the agency that issues registration papers to legalize the birth or certify the death of a person, officialize the marriage of a couple, and certify the non-marriage (or singleness) of a person. 

Beyond studying relevant statistics about the country, the PSA is also where you can get some of the most important documents that you may need in life – civil registry documents validating your existence in the Philippines. This article is a step-by-step guide on how to navigate their site and apply for a certain document that you may need. 

What are the documents you can get from the PSA?

The PSA is a civil registry agency, thus this is where you can get the following documents.

• Birth certificate A birth certificate is a document that certifies a person’s identity, from his or her date of birth, citizenship, parents, gender, and etc. This document is essential in various official transactions in the Philippines and chances are you will need this eventually.
• Marriage certificate A legally binding document of the union of two individuals.
• Death certificate A certificate that officially declares the death of an individual.
• CENOMAR (Certificate of Non-Marriage) A legal certification from the government which is an official declaration of an individual’s single status. 

How to request my documents from PSA?

Should you need any of the documents mentioned above, below is a dedicated guide on how to secure each of these documents 

Here’s how you can get your birth certificate

• Go to PSAHelpline.ph . 
• On the upper end of the page, click the “Order Now” button.
• Choose which document you want to request. tick the terms and conditions box at the bottom, then click “Continue”.
• Select whose certificate you want to request. You can only choose among the following options: self, son, daughter, mother, father. 
• On the succeeding pages, simply fill in all the necessary information including the birth certificate information. 
• Before you complete the process, type in the name of the person requesting the document. If you’re requesting another person’s birth certificate, indicate your relationship with that person.
• Fill out delivery details. If you aren’t available to receive the document, you may assign authorized representatives to receive the document for you, as long as they have an ID and a letter of authorization.
• At the bottom of the page, indicate how many copies you want to request. 
• Tick the checkbox saying you “accept all the terms and conditions.” 
• Double-check all the information you entered to make sure everything is correct. Click continue once done. 
• A page summarizing your request will appear and it contains the reference number you can use to track your document. 
• Pay for your birth certificate online and over-the-counter payment channels. The payment methods are indicated at the bottom of the summary page. Click your preferred payment and follow the instructions provided by the PSA on how to complete it. 
• Your birth certificate will be delivered straight to your doorstep within two to three business days from the time you’ve paid for your request. 

You may check the status of your order through PSAHelpline.ph . On the top menu click the “Check Status” enter your reference number.

Fees and payment method

After you complete your online application, you will be issued a Batch Request Number and, for each request, a Request Reference Number. When paying for all requests in the batch, specify the Batch Request Number. When paying for a particular request only, specify the Request Reference Number.

Fees are inclusive of processing, delivery, and government taxes.

How much are the fees to request birth/marriage/death certificates or CENOMAR?

The fees and the available payment channels depend on whether your delivery address is within the Philippines or outside the Philippines. Listed below are the base fees for each document.

• Birth/ Marriage/ Death – ₱330 per copy
• CENOMAR – ₱430 per copy

PSA accredited payment channels

There are various ways for you to pay. You can either pay by credit card, bank deposit, your bank’s online payment channels, or in person at an accredited payment center. 

BDO Unibank, Inc.

• BDO branches
• BDO Online Banking (BDO account holders only)
• BDO ATM (BDO account holders only)
• BDO Mobile App
• UnionBank branches
• UnionBank Online Banking (UnionBank account holders only)
• UnionBank ATM (UnionBank account holders only)
• UnionBank Online app
• Bayad Center

Share this article

Related articles:.

Leave your comment

Loading comments...

Guide on how to apply for a job at PSA

Last Updated:

• Share on Facebook
• Share on LinkedIn
• Share on Pinterest
• Share on WhatsApp

The  Philippine Statistics Authority   (Filipino: Pangasiwaan ng Estadistika ng Pilipinas) , abbreviated as PSA, is the central statistical authority of the Philippine government that collects, compiles, analyzes, and publishes statistical information on economic, social, demographic, and political affairs and general affairs of the people of the Philippines and enforces the civil registration functions in the country. It is an attached agency of the National Economic and Development Authority (NEDA) for purposes of policy coordination. The PSA comprises the PSA Board and offices on sectoral statistics, censuses, technical coordination, civil registration, the Philippine registry office, central support, and field statistical services.

The National Statistician, who is appointed by the President of the Philippines from a list of nominees submitted by a Special Committee and endorsed by the PSA Board Chairperson, is the head of the PSA and has a rank equivalent to an Undersecretary. Aside from directing and supervising the general administration of the PSA, the National Statistician provides overall direction in the implementation of the Civil Registry Law and related issuances and exercise technical supervision over the civil registrars as Civil Registrar General.

Furthermore, the PSA shall primarily be responsible for the implementation of the objectives and provisions of R.A. 10625, R.A. 11055, and R.A. 11315. It shall plan, develop, prescribe, disseminate, and enforce policies, rules, and regulations, and coordinate government-wide programs governing the production of official statistics, general-purpose statistics, civil registration services, and inclusive identification systems. It shall primarily be responsible for all national censuses and surveys, sectoral statistics, community-based statistics, consolidation of selected administrative recording systems, and compilation of national accounts.

Interestingly, there are many opportunities available to apply in PSA offices. Below are the hyperlinked headlines in which all you need to do is to click and access the job opportunities and then apply:

On-going Job Vacancies at PSA

• Application Deadline: November 29, 2022
• Application Deadline: November 30, 2022

check back for more job postings…

How to Apply

Applicants are required to submit the following:

• Scanned copy of the signed APPLICATION LETTER stating the specific position title with salary grade (SG) level and the specific place of assignment  as posted. An applicant may apply for a maximum of two (2) positions; The application letter must be addressed to:
• Scanned copy of duly accomplished and wet signed  PERSONAL DATA SHEET  (PDS)  with recent ID picture taken within three (3) months prior to submission of application (CSC Form No. 212, Revised 2017); duly subscribed and sworn to before an authorized administering officer (refer to Guide to Filling Out the Personal Data Sheet or CSC MC No. 16, s. 2017); Any inaccurate information that affects the qualification of the applicant to the position he/she is applying for, i.e., the accomplishment of Part III (Educational Background), Part IV (Civil Service Eligibility), Part V (Work Experience), and Part VII (Learning and Development (L&D) Interventions/Training Programs Attended), and absence of other substantial entries such as the signature of the applicant on each page and signature of the authorized person to administer the oath in page 4, which are not compliant with the said CSC MCs shall be grounds for exclusion from the recruitment process;
• Scanned copy of signed  WORK EXPERIENCE SHEET  (CSC Form No. 212 – as Attachment to PDS);
• Scanned copy of  AUTHENTICATED ELIGIBILITY  (CSC, RA 1080, PD 907, etc.) (if applicable);
• Scanned copy of  TRANSCRIPT OF RECORDS  and  DIPLOMA ;
• Scanned copy of  CERTIFICATE/S OF TRAINING  participated within the last five years relevant to the position applied for (if applicable);
• Scanned copy of  CERTIFICATES OF WORK EXPERIENCE  relevant to the position (for applicants with work experience).

Additional instructions for strict compliance:

• [Inquiry] Call for Intent/Application for Contract of Service Worker (COSW)
• The PSA reserves the right to suspend or terminate the hiring process for qualified reasons or disqualify any and/or all applicants for failure to comply with any of the foregoing requirements and instructions without incurring liabilities against any of the applicant/s.
• Applicants must present the original copy of the documents/attachments to the Secretariat before the interview. In case the interview is online or via video conference platform and it is difficult for the candidate to appear before the Secretariat, the presentation of original documents for verification of authenticities are subject to instruction of the Secretariat appropriate for the situation. The inability to present any of these documents will lead to automatic disqualification.
• Applications with incomplete attachments and/or incomplete information or signature within a particular attachment will not be considered.
• Interviews of pre-qualified applicants will be conducted at the PSA Central Office located at Eton Centris Complex, EDSA cor. Quezon Ave., Diliman, Quezon City

The Committee on COSWs may conduct an online interview or change the venue of the interview subject to one (1) day prior notice to the concerned applicants via email or mobile/cellular phone.

Source:  PSA

Leave a Reply

Your email address will not be published. Required fields are marked *

• U.S. Passport Photo
• US Visa Photo 2 x 2 in (51 x 51 mm)
• Baby Passport Photo
• Photo 35x45 mm (3.5x4.5 cm)
• Popular Documents
• AI Removal Tool
• Remove Background from Photo
• Face Cutout
• Retouch Portrait Online
• AI Recovery Tool
• Blur Background
• Photo Enhancer
• Photo Colorizer
• Old Photo Restoration
• Photo Color Correction
• AI Generation Tool
• Cartoon Selfie
• Photo to Anime
• Passport Photo Maker

3 Ways to Get a PSA Birth Certificate: Step-by-step Guide

Have you ever been asked to present a PSA birth certificate constantly? For example, the HR will ask for it when you are hired. The monitor will request it when taking the civil service exam. The authority will require a government-issued document when applying for driver’s licenses, passports, etc. If you have similar problems, it is time to get one. In this passage, we are going to introduce the requirements for a PSA birth certificate and how to apply for it.

What Is a PSA Birth Certificate

According to the Philippine Statistics Authority (PSA), a birth certificate is an important record of the birth of a baby. By carrying information like full name, name of parents, date of birth, place of birth, gender, and nationality, it could be used as proof of your identity, place of origin, and nationality while looking for a new job and applying for passports, visas, or other government IDs. The doctor will report to the local civil registrar (LCR) shortly after a baby is born and the birth registry records will be saved in PSA. The PSA birth certificate is printed on Security Paper which is occasionally changed in an attempt to prevent counterfeiting. When it is required, just show the most recent or authenticated one. It is useful proof while looking for a new job, or applying for passports, visas, or other government IDs.

Who Can Apply for a PSA Birth Certificate

You are allowed to get the birth certificate from PSA supposing that you are either:

• the owner of the certificate
• the owner’s parent/guardian or others who are legally granted parental authority
• the owner’s spouse;
• owner’s immediate descendants (of legal age)
• authorize person of the owner

When the person on the certificate is a minor, only the parents or guardians are allowed to apply for and receive the document with a valid ID.

Requirements For PSA Birth Certificate

The authority will verify your identity before issuing the certificate, so let’s see what is required.

Application Form

It is available at the PSA portal which is used to gather the owner’s personal information, the parent’s information, the purpose of the application, the requester’s information, etc. How you submit the form depends on How to Apply for a PSA Birth Certificate and we will talk about it later.

It is used to prove your identity. If you are the owner of the PSA birth certificate, just show the original copy and hand in the photocopy of both front and back while requesting the certificate. If you are representing the owner to apply for it, you should bring your original ID and photocopy besides that of the owner. The accepted IDs are listed as follows.

• Philsys ID or National ID issued by PSA
• Philippine passport issued by DFA
• Driver’s license issued by LTO
• Professional Regulation Commission ID (PRC ID)
• Integrated Bar of the Philippines ID (IBP ID)
• GSIS UMID ID or e-Card
• SSS UMID ID
• HDMF (Pag-IBIG) Transaction/Loyalty Card
• Voter’s ID issued by COMELEC
• Postal ID issued by Philippine Postal Corporation
• Senior Citizens’ ID issued by OSCA or LGU
• OFW ID issued by DOLE
• Seaman’s/Seawoman’s Book issued by MARINA
• Diplomat/Consular ID issued by the Philippine Embassy
• NBI Clearance
• PNP ID/Police Clearance
• DSWD Certification/4Ps ID
• Barangay ID/Certification with picture and signature
• PWD ID issued by NCDA or its regional counterpart, Office of the Mayor, Office of the Barangay Captain, DSWD and participating organization with Memorandum of Agreement with the Department of Health
• ID issued by National Government Offices and GOCCs
• ID issued by LGU
• Tax Identification Card (TIN) with picture and signature issued by BIR
• School/Student ID for currently enrolled students,18 years old and above issued by reputable schools/colleges/universities recognized by DEPED or CHED;

Authorization Letter or Special Power of Attorney (SPA)

This is only required when the applicant and the receiver is not the owner. It must indicate the purpose of the document, the type of document you are applying for, the number of copies, and other details. Try to make it as specific as possible. The authorization letter must be signed by the owner. Please submit a handwritten or printed copy instead of sending it through e-mail or instant messaging apps. The SPA must be notarized.

How to Apply for a PSA Birth Certificate

There are three ways to get the birth certificate, including online and offline.

Apply for Birth Certificate Online

This method is designed for those who can’t visit a physical location or who are outside the Philippines. Let’s see how to access the online service.

• Visit PSASerbilis website and click on the “Birth Certificate” Section.

• Read the “TERMS AND CONDITIONS” and “DATA PRIVACY NOTICE”. Check the box to agree with the statements and click on the “Next” button.

• Answer the question in the pop-up window. It confirms whether there is any change or whether there is a previous PSA birth certificate . Click on the “Next” button.

• Complete the application form. Make sure to fill out all fields with an asterisk, such as the number of copies, name, place of birth, date of birth, gender, mother’s name, the relationship between the requester and the document owner, and purpose of the request. Click on the “Next” button after finishing.

• Provide the requester’s details and delivery address.

• Click the “Next” button after finishing and double-check the information you provide in the pop-up window. If there is an error, click the “Edit” button to correct it. If not, click on the “Confirm” button.

• Preview the summary and “Add New Request” or move on to the “NEXT” step.

• Preview the Acknowledgment and click the “PRINT” button to save 2 copies of this page. One for payment and the other for personal preservation. You will also receive it in the email.

• Fulfill payment. A PSA birth certificate costs PHP 330 per copy within the Philippines and USD 20.30 outside the Philippines. Acceptable online payment methods include debit/credit/prepaid card or e-wallet. Other accredited banking payment channels include BDO Unibank, Inc. and UnionBank.

• Wait for the delivery. The waiting time ranges from days to weeks. It takes 3-5 business days after payment in Metro Manila, 4-9 business days outside Metro Manila, and 6-8 weeks outside the Philippines.

Apply for a Birth Certificate at SM Business Center

SM Business Centers has been working with NSO since 2010, thus being able to release civil registry documents, including birth certificates. Located in almost every town and city in the Philippines, it is quite easy to find. If you have no access to a birth certificate online and are in no hurry, you can seek walk-in applications at the SM business center through the following steps.

• Find a SM Business Center which is usually located in the SM supermall. Check this mall directory and enquire whether there is one in the nearest mall.
• Obtain an application form with a valid ID in the civil registry section.
• Fill out the form and make sure the information you provide is complete and accurate.
• Hand in the completed form to the cashier and pay the application fees. You will receive a receipt and a claim stub which tells you when the birth certificate is ready. it usually takes 4-6 days.
• Collect the document on the scheduled date with the ID, receipt, and claim stub. If you are not the owner, your ID and authorization letter are also required.

Apply for a Birth Certificate at Census Serbilis Centers

It is the fastest way to get a certificate, but you should make a PSA birth certificate online appointment first. Let’s see how to achieve it.

• Visit the Civil Registration Service Appointment System . After reading the instructions and Privacy Notice, click the box in front of “I Agree”. Please note that minors cannot use this booking system.
• Choose “Get copy/ies of civil registry document/s and certification/s” for the purpose of your appointment and choose a Civil Registration System (CRS) outlet.

• Provide your name, email and mobile number of the applicant whether you are applying for your certificate or another person’s. If you are booking an appointment for someone else, please enter their information.

• Enter the 6-digit verification code sent to your registered email address and verify.

• Select the type of PSA certificate (i.e., Certificate of Live Birth). Indicate the names and relationships if applying for the other person.
• Select the date and time that you want to visit.
• Mark the appointment details and make sure they are accurate.
• Check the copy of your appointment slip in your email and print it out.
• Attend the appointment at the scheduled time with a pen, the original copy and photocopy of your valid ID and other supporting documents. It is suggested to arrive a few minutes in advance.
• Wait in line and submit your application to the officer.
• Pay at the cashier and keep the receipt.
• Pick up the PSA birth certificate on the specified date. The waiting time ranges from hours to 2 business days.

Q: How much does a PSA Birth Certificate cost?

A: It depends on how you apply and where you apply from. It ranges from PHP 150 to PHP 330 in the Philippines and USD 20.30 outside the Philippines.

Q: Can I get a certificate if I’m under 18 years old?

A: No. The applicant must reach legal age. Your parents should represent you to request the PSA certificate

Q: Will a PSA birth certificate expire?

A: No. It has lifetime validity.

Q: Can I renew my PSA birth certificates?

A: No, because it will not expire. Once it is lost or damaged, just get another one.

Now you have learned that a PSA birth certificate is a useful and acceptable proof of identity in many cases. If you are planning to apply for one for yourself or someone else, please get an application form, valid ID and authorization letter or SPA ready. After that, you can apply on the PSASerbilis website, at the SM business center or PSA CRS outlet. They differ in price and processing time. Just pick one that fits you.

📚 Read Also:

How to File Late Registration of Birth Certificate Online

My passion lies in the intersection of technology and storytelling, and I'm thrilled to explore the world of AI and its impact on passport photography. I strive to make complex concepts easy to grasp for readers, sharing the wonders of AI in our everyday lives. Beyond writing, I find inspiration in art, diverse cuisines, and outdoor adventures. Contributing to AiPassportPhotos' innovative approach is an exciting journey, making passport photos and more creative pictures simpler and more efficient through the power of AI.

Related Post

A full guide on mexican matrícula consular, how to check vehicle registration status in south africa.

How to Remove Glare from Photo

Which countries can i visit with uk residence permit without visa, abha card guide: eligibility, registration & benefits, top 6 best face smoother tools [tested & reviewed].

Letter Templates

sample authorization letter for psa birth certificate

When it comes to obtaining a PSA birth certificate, it may be necessary to authorize someone else to do it on your behalf. This is where an authorization letter comes in handy. In this article, we will provide you with sample authorization letters you can use for your own needs.

Are you in need of a PSA birth certificate but unable to retrieve it yourself? A sample authorization letter for PSA birth certificate can help you grant someone else the authority to obtain it on your behalf. Below, we will provide you with examples you can use and edit as needed.

Tips for Writing a Sample Authorization Letter for PSA Birth Certificate

Before we get into the examples, here are a few tips to help you write your own authorization letter:

• Be clear and concise in your letter, stating the purpose of the authorization upfront.
• Include all relevant details, such as your name and the name of the person you are authorizing.
• Provide necessary identification documents to avoid any issues or delays.
• Specify the length of time the authorization is valid for, if necessary.
• Make sure the letter is signed and dated.

Examples of Sample Authorization Letter for PSA Birth Certificate

Authorization letter for psa birth certificate – emergency.

Dear Sir/Madam,

I, [Your Name], hereby authorize [Authorized Person’s Name] to obtain my PSA birth certificate on my behalf due to an emergency situation. The purpose of the certificate is [state the purpose]. I am unable to retrieve the certificate myself, and therefore authorize [Authorized Person’s Name] to act on my behalf. Enclosed are two valid identification documents to confirm my identity.

Thank you for your assistance.

[Your Signature]

Authorization Letter for PSA Birth Certificate – Travel

I, [Your Name], hereby authorize [Authorized Person’s Name] to obtain my PSA birth certificate on my behalf as I will be traveling out of the country soon. The purpose is to [state the purpose]. Enclosed are two valid identification documents to confirm my identity. I grant [Authorized Person’s Name] permission to act on my behalf for this purpose only and for a period of [number of days] days from the date of this letter.

Authorization Letter for PSA Birth Certificate – Legal Matter

I, [Your Name], hereby authorize [Authorized Person’s Name] to obtain my PSA birth certificate on my behalf for legal matters. The purpose is [state the purpose]. Enclosed are two valid identification documents to confirm my identity. I grant [Authorized Person’s Name] permission to act on my behalf for this purpose only and for a period of [number of days] days from the date of this letter.

Authorization Letter for PSA Birth Certificate – Name Change

I, [Your Name], hereby authorize [Authorized Person’s Name] to obtain my PSA birth certificate on my behalf for the purpose of a name change. Enclosed are two valid identification documents to confirm my identity. I grant [Authorized Person’s Name] permission to act on my behalf for this purpose only and for a period of [number of days] days from the date of this letter.

Authorization Letter for PSA Birth Certificate – Family Member

I, [Your Name], hereby authorize [Authorized Person’s Name] to obtain my PSA birth certificate on my behalf as I am unable to do so myself. The purpose is [state the purpose]. Enclosed are two valid identification documents to confirm my identity. I grant [Authorized Person’s Name] permission to act on my behalf for this purpose only and for a period of [number of days] days from the date of this letter.

Authorization Letter for PSA Birth Certificate – Employment

I, [Your Name], hereby authorize [Authorized Person’s Name] to obtain my PSA birth certificate on my behalf for employment purposes. Enclosed are two valid identification documents to confirm my identity. I grant [Authorized Person’s Name] permission to act on my behalf for this purpose only and for a period of [number of days] days from the date of this letter.

Authorization Letter for PSA Birth Certificate – Medical

I, [Your Name], hereby authorize [Authorized Person’s Name] to obtain my PSA birth certificate on my behalf for medical reasons. Enclosed are two valid identification documents to confirm my identity. I grant [Authorized Person’s Name] permission to act on my behalf for this purpose only and for a period of [number of days] days from the date of this letter.

Frequently Asked Questions (FAQs)

Can i authorize someone else to get my psa birth certificate.

Yes, you can authorize someone else to get your PSA birth certificate by providing them with a signed authorization letter and valid identification documents.

What information should be included in the authorization letter?

The authorization letter should include your name, the name of the person you are authorizing, the purpose of the authorization, the time period during which the authorization is valid, and any other relevant details.

What identification documents are necessary?

You will need to provide two valid identification documents to confirm your identity, such as your passport, driver’s license, or any government-issued ID card.

Do I need to specify the purpose of the authorization?

Yes, you should specify the purpose of the authorization in the letter to avoid any confusion or delays.

How long is the authorization valid for?

You can specify the length of time the authorization is valid for in the letter, depending on your needs.

Do I need to sign the authorization letter?

Yes, you will need to sign and date the letter to make it valid.

Writing a sample authorization letter for PSA birth certificate can help you obtain the necessary documentation without having to do it yourself. By following the tips and using the examples provided, you can ensure that your letter is clear, concise, and effective.

• nso birth certificate example of authorization letter for psa
• sample authorization letter to request psa birth certificate
• sample of authorization letter to get my birth certificate
• authorization letter sample for birth certificate
• sample of authorization letter for psa birth certificate
• authorization letter sample to claim psa birth certificate

PSA Authorization Letter template

Save, fill-In The Blanks, Print, Done!

Download PSA Authorization Letter template

Or select the format you want and we convert it for you for free:

• This Document Has Been Certified by a Professional
• 100% customizable
• This is a digital download (25 kB)
• Language: English
• We recommend downloading this file onto your computer.

• PSA Authorization letter (or Birth Certificate Request Letter);
• signed valid original ID from the owner of legal age, legal spouse, father, mother, son or daughter (legal age);
• original signed Letter of Authorization from the owner of legal age, legal spouse, father, mother, son or daughter (legal age);
• photocopy of the signed valid original ID from the owner of legal age, legal spouse, father, mother, son or daughter (legal age);
• photocopy of the signed valid original ID of the Authorized Representative;
• signed valid original ID of the Authorized Representative and submit the following upon delivery
• payment for the applicable fees.

DISCLAIMER Nothing on this site shall be considered legal advice and no attorney-client relationship is established.

Leave a Reply. If you have any questions or remarks, feel free to post them below.

GDPR Compliance Templates

Related templates, limited power of attorney.

• Power Of Attorney for Opening Bank Account

Financial Power of Attorney

• Authorization Letter

Special Power Of Attorney For Medical Authorization

Latest templates.

• claim for damage
• Real Estate General Partnership Agreement
• Real Estate Escrow Agreement
• Roomorama Guest Short term Rent Agreement

Latest topics

• GDPR Compliance Templates What do you need to become GDPR compliant? Are you looking for useful GDPR document templates to make you compliant? All these compliance documents will be available to download instantly...
• Easter Templates What is the true meaning of Easter? Check out some fun facts about the Easter Bunny and download nice Easter templates here.
• Google Docs How to create documents in Google Docs? We provide Google Docs compatible template and these are the reasons why it's useful to work with Google Docs...
• Excel Templates Where do I find templates for Excel? How do I create a template in Excel? Check these editable and printable Excel Templates and download them directly!
• Letter of interest How to write a letter of interest? What is a letter of interest? Check out and download here several professional and formal letters of interest:

My son is now an ‘entrepreneur’. That’s what you’re called when you don’t have a job. | Ted Turner

ONLY TODAY!

Receive the template in another format, for free!

Cookies on GOV.UK

We use some essential cookies to make this website work.

We’d like to set additional cookies to understand how you use GOV.UK, remember your settings and improve government services.

We also use cookies set by other sites to help us deliver content from their services.

You have accepted additional cookies. You can change your cookie settings at any time.

You have rejected additional cookies. You can change your cookie settings at any time.

• Business and self-employed
• Expenses and employee benefits

PAYE Settlement Agreements

How to get a psa and tell hmrc what you owe.

You can apply to get a PAYE Settlement Agreement ( PSA ) online. If you’re unable to apply online, you can apply by post.

You can get an agent to apply for a PSA on your behalf. You’ll need to give them a signed letter of authority if they do not have authorisation to apply already.

Contact the HM Revenue and Customs ( HMRC ) employer helpline if you want advice on getting and calculating your PSA .

Apply online

You need your employer PAYE reference. This is a 3 digit number, a forward slash and then a mix of letters and numbers, like 123/AB456. You can find this on letters you’ve got from HMRC about PAYE .

You also need contact details, including:

• the name of your business
• your telephone number
• your email address (unless you sign in with a Government Gateway user ID)

HMRC will check what’s included in your PSA . They’ll contact you if there are any issues

If your request is authorised, you’ll get a confirmation email or letter. You’ll then be sent your PSA by post.

Apply by post

Write to HMRC Business Tax and Customs describing the expenses and benefits you want the PSA to cover.

PAYE Settlement Agreements HM Revenue and Customs BX9 2AN

Once HMRC have agreed on what can be included, they’ll send you 2 draft copies of form P626. Sign and return both copies. HMRC will authorise your request and send back a form - this is your PSA .

Tell HMRC what you owe

Once you have your PSA , you need to tell HMRC what you owe every tax year.

Complete and submit the online form . If you do not, HMRC will calculate the amount. You’ll be charged more if this happens.

You’ll need to report anything that cannot be included in your PSA separately using form P11D . You do not need to send a P11D if you’re paying employees’ expenses and benefits through your payroll.

What happens next

The agreement will continue until either you or HMRC cancels it or you need to change it . You do not need to renew the PSA each tax year.

Related content

Is this page useful.

• Yes this page is useful
• No this page is not useful

Help us improve GOV.UK

Don’t include personal or financial information like your National Insurance number or credit card details.

To help us improve GOV.UK, we’d like to know more about your visit today. We’ll send you a link to a feedback form. It will take only 2 minutes to fill in. Don’t worry we won’t send you spam or share your email address with anyone.

• 847-299-9500
• Affilate Login

MediaTracks Communications

Producer of syndicated radio public affairs programming, and a leader in radio and audio services for the public relations industry based in Chicago, IL.

COVID-19: MediaTracks Is Ready To Help.

Our half hour public affairs shows are available on a short-term basis.

How to Write a PSA (Public Service Announcement)

What is a psa (public service announcement).

A public service announcement (PSA) is a short, community-oriented message that radio stations air at no cost in order to fulfill their obligation to serve the public interest. PSAs are a cost-effective way for non-profit organizations to raise awareness about the benefits their organizations provide. Radio stations receive PSAs as audio files – typically recorded as :30 or :60-second messages. These files can be accompanied by scripts for announcers to read live on air. Through appropriate distribution, they can be targeted to preferred demographics and markets.

Radio stations have a vested interest in serving their communities, and they really do want to help promote your non-profit message. However, depending on the time of year and the markets you want to reach, there might be dozens of other organizations competing for airtime.

Here is our list of the top five things you can implement as you conceive, write and produce your public service announcement to ensure your message reaches and resonates with the right audience.

1. Be Authentic

PSAs must be linked to a 501(c)(3) tax-exempt, non-profit organization with local or national recognition. One way to ensure that your public service announcement gets the attention of radio station public affairs directors is to include an appeal on your organizational letterhead, signed by your communications director or your president. You’ll also want to direct their attention to your website and social media pages where they can find more information about your organization. If you are active and making an impact in your community, it should be visible online which will help increase your credibility and improve your odds of having your message air.

Every station has a different vetting process, but here’s a typical example from a station website of their requirements for submitting a PSA:

To Submit a PSA please email our Public Affairs Director with the following info:

• 501(c)(3) Charity/NonProfit official name
• Description of event, initiative or cause
• Name of event, date, time and location, and a website if there is one.
• Description of who your organization benefits, and how donations work (what portion of the proceeds go to the beneficiaries)
• Your name, title and phone number

2. Keep It Simple – Easy – Quick

The key to getting a quick response is to make it simple for stations to access the PSA and reply. Provide them with an easy way to download the PSA and script from a website and an automated way to let you know if they’re using it. Years ago, we would record the PSAs onto CDs which we mailed to stations with an introductory letter, a copy of the script, and a self-addressed stamped postcard for them to respond. It worked fine then, but now our PSAs are submitted digitally and we get a much higher rate of participation and trackable response.

3. Carefully Select Format & Delivery

It’s best to create both a :30 second (65-90 words) and a :60 second (150-180 words) version of your public service announcement and to include the scripts of both versions, or alternate scripted versions. Some stations won’t air the produced piece but will instead enlist one of their hosts to read it on-air — we call that a “live reader.”  For an American Cancer Society PSA, we produced recorded versions of a 60-second and 30-second PSA, and a 15-second live reader script as well, after several stations requested something shorter than the 30-second option.

Hearing a few examples might also be helpful as you think about how to write a public service announcement. You can hear a :30 second and a :60 second example that we produced for the USDA called “Eat Smart, Play Hard,” on healthy food choices and staying active. See our Public Service Announcement page .

Keep in mind that emails with multiple attachments (like audio files) from unknown senders often get flagged by an email server as spam. To help prevent that from happening, craft an introductory email that includes a letter, the text of the PSA, and a link to a website or a Dropbox folder from where stations can easily download the audio and scripts.

This is where our experience and digital training work for you. Let MediaTracks Communications manage all the parts and pieces of not only drafting your message but also the digital delivery system to maximize ease and efficiency of distribution.

Stations often schedule the rotation of their PSAs weeks or even months in advance. If you are promoting a time-sensitive event, you’ll want to begin reaching out to stations 6-8 weeks prior to the event date. For content that is Health and Wellness Awareness related, consult our calendar to help you plan ahead.

4. Follow-up & Track

Some radio stations may post a disclaimer about PSAs saying that “due to the volume received, we are not able to acknowledge receipt of your submission.” This is why it is essential that your campaign employs a well-planned effort to follow-up through phone calls and emails to as many stations as possible. This subsequent contact is also another opportunity to pitch the merits of your cause and persuade the station representative into airing your PSA.

Make it easy for stations to respond to your request for airing a PSA, even if the answer is “no, thank you.” We’ve had a lot of success with including a short response form on the same website page where stations download the audio and scripts. For a recent PSA about Opioid Abuse targeted to the State of Illinois, we used an online form, and followed up with emails and phone calls, resulting in nearly 50% of the responding stations using it as recorded, or doing live reads.

5. Measure Success – What is a good response?

The frequency and duration of how stations air public service announcements vary greatly. Some of the bigger stations might commit to daily airings for only a few weeks, depending on how many other PSAs they are running at the same time. However, if the content is “evergreen,” meaning that the PSA isn’t connected to a specific event in time and doesn’t contain information with an expiration date, it might be put into on-air rotation for several months. Expect a variety of air dates and time slots.

Some stations give priority to local nonprofits and it’s impossible to know how many other organizations are also competing for airtime, so a usage rate of 35-50% is considered a success. Anything above 50% is a home run!

Next Steps for your Public Service Announcement

Radio PSAs provide highly cost-effective, community-focused outreach for charitable organizations. While there are costs associated with writing, production, targeting, distribution, tracking and reporting, the airtime you get on radio stations is ultimately free.

Radio reaches more than 243 million consumers weekly. At MediaTracks Communications we are dedicated to using AM/FM Radio to distribute your message and advance your cause. A well written and produced public service announcement can deliver enormous exposure and benefit for both your organization and the communities it serves. We offer a full range of PSA services including scripting, production, station targeting, distribution, tracking and reporting to ensure the message gets heard by the widest possible audience. You can learn more about that here or contact us today to get started.

Looking for better results with your client’s radio campaigns?

• Recent Posts

Become a Broadcast Media Insider

Join to receive our FREE industry insights, trends, tips and more. Email updates sent monthly. No-hassle unsubscribe.

• Type Your Name *
• Type Your Email *
• Media Services
• All Radio Services
• Audio News Release (ANR)
• Radio Media Tours (RMTs)
• Public Service Announcements (PSAs)
• Custom Feed Audio News Releases
• Spanish Language Audio News Release
• Urban Reach
• Start a Project

2250 E. Devon Avenue, Suite 150 Des Plaines, IL 60018

847-299-9500 [email protected]