application letter to get transfer certificate

Application for Transfer Certificate (TC): Format & Sample Letters

A transfer certificate (TC) is an essential document required when students change their school, college or educational institution. The TC certifies that the student has studied at that particular institution for the mentioned duration.

When seeking admission to a new institution, furnishing the TC from the previous school/college is mandatory to continue education without any gap in student life.

Here are detailed sample TC application formats for different common scenarios along with subject lines:

1. Application for TC from School

I) relocating to another city.

Date: 01/03/2023

To, The Principal ABC School Address

Subject: Application for Transfer Certificate for Nikhil Sharma of Class 10th

Respected Ma’am,

This is to inform you that I, Nikhil Sharma, Class 10 A, Admission No. 2341, will be withdrawing from ABC School due to a change in residence. My father who is in a transferable job has been relocated to another city. Hence, I will no longer be able to continue my studies at this institution.

I request you to kindly issue my original transfer certificate at the earliest to enable me to seek admission in my new town and continue my secondary education without any gap.

I have thoroughly enjoyed my years at ABC School and will cherish the learnings and experiences gained here.

Thank you for your cooperation in this matter.

Yours faithfully,

Nikhil Sharma Class 10 A Admission No. 2341

ii) Parent’s Transferrable Job

Date: 05/03/2023

Subject: Application for TC for Nina Mahesh of Class 8th

Respected Sir,

I, Ram Mahesh, father of Nina Mahesh studying in Class 8 B with Admission No. 0392, wish to withdraw her admission due to my unexpected job transfer to another state.

I sincerely request you kindly issue my daughter’s original transfer certificate immediately so that she can seek admission into a new school there and continue with Grade 9.

The transfer certificate will facilitate a smooth admission process in her new school. I hope you will help us in this matter urgently as the session starts next month.

Thank you for your kind cooperation.

Ram Mahesh (Father)

iii) Request for TC in English

Date: 12/03/2023

To, The Headmaster Zilla Parishad School Address

Subject: Application for Transfer Certificate in English

I, Suresh Patil, currently studying in Class 10 with Admission No. 4129, wish to withdraw my admission from this school owing to the relocation of my family to another district.

I request you to kindly issue my original transfer certificate and progress report in the English language to facilitate swift admission formalities in my new English medium school.

I sincerely appreciate the education provided at this institution over the past few years. Please let me know if you require any other documents to issue the transfer certificate.

Thank you for your help.

Suresh Patil Class 10 Admission No. 4129

2. Application for TC by Parents

I) father’s job transfer.

Date: 15/03/2023

To, The Principal School Name Address

Subject: Application for TC for Vikram Gupta of Class 12 Commerce

I, Rajeev Gupta, father of Vikram Gupta studying in Class 12 Commerce with Admission No. 3558, wish to withdraw his admission due to my job transfer to another city.

Kindly issue his original transfer certificate and mark sheet at the earliest so he can join a new school for the Class 12 final exams.

The TC will help in the swift completion of admission formalities, ensuring no loss of the academic year. I request your help in issuing the TC urgently.

Thank you for your cooperation.

Yours sincerely,

Rajeev Gupta (Father)

ii) Change of School Board

Date: 20/03/2023

Subject: Application for TC of Samir Sharma

I, Raj Sharma, father of Samir Sharma studying in Class 9 B with Admission No. 2781, wish to withdraw his admission to switch to the CBSE board.

I request you to kindly issue his original transfer certificate along with a progress report urgently to enable the admission process in the new CBSE school.

Raj Sharma (Father)

iii) Relocation Overseas

Date: 25/03/2023

Subject: Application for TC

I, Khushbu Malhotra, mother of Raj Malhotra who passed Class 12 from this school with admission number 4582, wish to withdraw his admission as we are relocating overseas.

Kindly issue his original transfer certificate at the earliest to enable him to apply for further education in foreign universities.

Regards, Khushbu Malhotra (Mother)

3. Application for TC in English

I) student relocating abroad.

Date: 31/03/2023

To, The Principal School Name and Address

Respected Madam,

I, Salma Pathan, studying in Class 11 Commerce with Admission No. 3791, wish to withdraw from school as I will be relocating with my family to England.

I request you to kindly issue my original transfer certificate and progress report in the English language to enable admission procedures in my new school.

Your help is highly appreciated.

Salma Pathan Class 11 Commerce Admission No. 3791

ii) Switching to English Medium

Date: 05/04/2023

To, The Headmaster School Name Address

Subject: Application for TC in English

I, Sneha Reddy, currently studying in Class 10 with Admission No. 3854, wish to withdraw from school as I will be shifting to an English medium school.

Kindly issue my original progress report and transfer certificate in the English language to facilitate a smooth admission process in my new school.

Regards, Sneha Reddy Class 10 Admission No. 3854

iii) Pursuing Higher Studies Abroad

Date: 10/04/2023

I, Neeraj Sharma, have passed Class 12 from this institution with Admission No. 4201. I will now be pursuing my higher studies in Canada.

Kindly issue my original transfer certificate in the English language at the earliest to enable me to apply for colleges abroad.

Your assistance is highly appreciated.

Neeraj Sharma Class 12 Passed Out Admission No. 4201

4. Application for Transfer Certificate

I) after completing the 10th standard.

Date: 15/04/2023

Subject: Application for Transfer Certificate

I, Rahul Prasad, have completed Class 10 at this school. My admission number is 3942.

As I seek admission for the Science stream in Class 11 in another school, please issue my original transfer certificate at the earliest.

Rahul Prasad Class 10 Passed Admission No. 3942

ii) After the 12th Standard

Date: 20/04/2023

I, Riya Sharma, have passed the Class 12 Arts stream from this school with admission number 5632. I will now pursue B.A. at XYZ College.

Kindly issue my original transfer certificate immediately to enable college admission procedures.

Riya Sharma Class 12 Passed Admission No. 5632

iii) For Higher Education

Date: 25/04/2023

To, The Principal College Name Address

I, Rajat Sharma, have completed 3 Years B.Com from this college with Registration No. 1582.

As I now seek admission to M.Com Programme at XYZ University, I request you to kindly issue my original transfer certificate immediately to facilitate further education.

Regards, Rajat Sharma B.Com 3 Years Registration No. 1582

5. School TC Application

I) relocation abroad.

Date: 01/05/2023

I, Leela Thomas, a student of Class 11 Science, Admission No. 4562, wish to withdraw from school as I will be relocating with my family to Australia.

Kindly issue my original transfer certificate and progress report urgently to enable me to join my new school in Australia.

Regards, Leela Thomas Class 11 Science Admission No. 4562

ii) Parents’ Job Transfer

Date: 05/05/2023

I, Rahim Khan, studying in Class 8 A with Admission No. 3829, wish to withdraw admission due to my parents’ job transfer to another city.

I request you to kindly issue my original transfer certificate immediately so I can seek admission in my new city.

Rahim Khan Class 8 A Admission No. 3829

iii) Change of School Board

Date: 10/05/2023

I, Riya Mathur, studying in Class 9 C, Admission No. 4011, wish to change my school board after this session. Kindly issue my original TC to facilitate the admission process.

Riya Mathur Class 9 C Admission No. 4011

6. Application for TC after 12th

I) for b.com admission.

Date: 15/05/2023

I, Rohit Sharma, have passed Class 12 Commerce from this school. My admission number is 5482. As I seek admission for B.Com Programme at XYZ College, please issue my original transfer certificate at the earliest.

Your cooperation is appreciated.

Rohit Sharma Class 12 Commerce Passed Admission No. 5482

ii) For Engineering Admission

Date: 20/05/2023

I, Akash Gupta, have completed Class 12 Science from this school with admission number 6123. I wish to pursue a B.Tech degree for which I require my original TC.

Kindly issue the transfer certificate and mark sheet immediately to enable my engineering admission process.

Regards, Akash Gupta Class 12 Science Passed Admission No. 6123

iii) For Diploma Admission

Date: 25/05/2023

I, Seema Verma, have passed Class 10 from this school with admission number 5284. I wish to join a Diploma course in Computer Engineering at XYZ Polytechnic.

Kindly issue my original transfer certificate immediately so I can proceed with the admission process.

Seema Verma Class 10 Passed Admission No. 5284

7. Application for TC to Change School

I) dissatisfaction with school.

Date: 01/06/2023

I, Karan Sharma, studying in Class 11 A, Admission No. 6392, wish to withdraw from this school due to dissatisfaction with the quality of education and facilities.

I request you to issue my original TC at the earliest to enable me to join another school and continue my education.

Karan Sharma Class 11 A Admission No. 6392

ii) Changing Subjects

Date: 05/06/2023

I, Nisha Goyal of Class 11 Science stream, Admission No. 7102, wish to change my subjects which your school does not offer. I wish to withdraw and request you to kindly issue my original TC urgently.

Regards, Nisha Goyal Class 11 Science Admission No. 7102

iii) Unhappy with Management

Date: 10/06/2023

I, Rajiv Sharma, father of Manav Sharma studying in Class 10 B, Admission No. 6251, wish to withdraw my ward’s admission due to dissatisfaction with the school management and facilities.

Kindly issue his original transfer certificate so I can admit him to another school for Class 11.

Rajiv Sharma (Father)

8. Application for TC from College

I) after graduation.

Date: 15/06/2023

I, Neha Sharma, have completed my B.A. Programme, Registration No. 12584, from this college. I wish to pursue M.A. from another university.

Kindly issue my original transfer certificate immediately to enable me to proceed with the postgraduate admission process.

Regards, Neha Sharma B.A. Program Registration No. 12584

ii) After Diploma

Date: 20/06/2023

I, Rohan Sharma, have completed Diploma in Mechanical Engineering, Registration No. 14569, from this polytechnic. I wish to pursue a B.Tech program from the ABC Institute of Technology.

Please issue my original transfer certificate urgently so I can proceed with the admission process.

Rohan Sharma Diploma in Mechanical Engineering Registration No. 14569

iii) For Higher Studies Abroad

Date: 25/06/2023

I, Priya Sharma, have completed B.Com Honours, Registration No. 15684, from your esteemed college. I am now seeking to pursue MBA from XYZ University in the USA.

Kindly issue my original transfer certificate and consolidated mark sheet immediately to facilitate my admission process abroad.

Regards, Priya Sharma B.Com Honours Registration No. 15684

9. How to Write a TC Application?

Begin with the recipient’s name, designation, and school/college address
Mention the subject line clearly
Include the student’s name, class, admission number/roll number
Specify the reason for the TC request
Request to issue original TC and other relevant documents
Close with the student’s name, class, and admission details
Maintain a formal tone and polite language throughout
Furnish all details accurately with no errors
Get parent’s signatures for school application
Submit the application to the institute and follow up

10. School TC Application in English

Date: 01/07/2023

I, Suresh Kumar, a student of Class 9 A, Admission No. 8102, wish to withdraw from school due to relocation overseas.

Kindly issue my original transfer certificate and progress report in English at the earliest to enable admission procedures in my new school in the US.

Suresh Kumar Class 9 A Admission No. 8102