how to share your presentation on microsoft teams

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How to Share a PowerPoint Presentation on Microsoft Teams

In recent years many remote meeting tools like Microsoft Teams and Zoom have become the norm for regular remote meetings. If you’re new to Microsoft Teams, the chances are you are still finding your way around various options. One of the most common questions a Microsoft Teams newbie might ask is how to share PowerPoint on Teams.

What is Microsoft Teams?

Microsoft Teams is a messaging app by Microsoft for online collaboration and remote meetings that comes integrated with Microsoft 365. It provides a real-time workspace where end users can collaborate via chat, Teams Channels, Live calls, etc. Microsoft Teams also integrates with other Microsoft products like PowerPoint and OneDrive, enabling instant file sharing via the cloud.

Why use Microsoft Teams to Present Your PowerPoint Presentations?

Many organizations use Microsoft Teams for online collaboration and remote meetings. Organizations with integrated Microsoft products like its Windows operating system, Microsoft Office, and Azure Active Directory prefer Teams as the primary internal and external communication app. Organizations use Microsoft Teams to provide secure accounts to employees, with two-factor authentication and data encryption. These accounts are integrated into the Active Directory, providing scalability and control for IT administrators to offer people within an organization an online collaboration platform that can be securely used within the limits of the organization’s data protection policies.

While there are many alternatives to Microsoft teams, such as Zoom and Google Meet, the integration of teams with other Microsoft products, such as Azure, Microsoft Office apps, and OneDrive, makes it attractive within a secure enterprise environment.

How to Present PowerPoint in Teams?

How to present your PowerPoint slides on Microsoft Teams, let us tell you there are at least two methods for sharing presentations. This includes sharing a PowerPoint file directly and presenting your slide deck before one or more meeting participants, or perhaps PowerPoint templates or Google Slides templates to help a colleague design a slide deck.

How to Attach and Share Your PowerPoint Slides on Teams

To share a PowerPoint file on teams, go to an ongoing conversation or meeting window and click Attach files . This will provide you with the option to either fetch a file via OneDrive or from your device. This option can be used for sharing PowerPoint files and other types of files, such as documents, spreadsheets, videos, compressed files, etc.

When sharing a file, you can add a message optionally before hitting Send .

The recipient and the sender can download the file, open it in a browser, or copy the file link for further sharing.

How to Present Your PowerPoint Slides on Teams

Method #1: use the share button in powerpoint.

You can also directly present your slide deck via Microsoft Teams by sharing your screen to start a Live presentation during a remote meeting instantly. Suppose your organization uses Microsoft Teams regularly. In that case, the chances are you will be using it for presentations during remote meetings; therefore, it’s essential to know how to use the screen-sharing option to present online.

Method #2: Share Screen to Present a PowerPoint Presentation

Another way to present a PowerPoint presentation on Teams is by sharing the screen with your audience. If you share your screen, this will show the audience whatever is visible on the entire screen on your device.

Pros of sharing your screen with the audience to present a presentation:

• It is easier to activate
• You can easily switch to other windows besides the PowerPoint presentation and also share them with the audience

Cons of sharing your entire screen on Teams for presenting:

• If you have confidential data in other windows, you may want to avoid switching the windows and keep only the Slideshow window in front.
• You may accidentally switch to other windows, and your audience can lose focus of the presentation.

Method #3: Share PowerPoint Window to Present Your Slides

If you intend to hide parts of your screen, you can simply share the relevant PowerPoint window so that your audience can only view the presentation. During a Live call, click the Share button and select your screen or window to share.

5 Features to Make the Most from Your Microsoft PowerPoint Presentation Sharing in Teams

Microsoft Teams offers a wide array of features that make it a robust remote meeting and online collaboration app since it leverages the full force of Microsoft 365 and other Microsoft products.

1. Translate Slides into a Different Language

This is a private feature that individuals can use to translate slides in their language instantly. As a presenter, you can ask your audience to use this feature if they deem it convenient to help bridge a gap that might exist due to a language barrier.

Slides can be viewed in a different language via More actions > Translate Slides . From the drop-down list, you can pick a preferred language.

2. Use Live Captions

Microsoft Teams supports Live Captions / Closed Captions (CC) to help persons with disabilities, including those suffering from hearing impairment. Closed Captions can also be helpful for people to translate or view text in a preferred language.

Turn on Live Captions: To enable Live Captions on Teams, go to More options > Turn on live captions . Translate Spoken Language: To translate Live Captions, go to Captions settings > Change spoken language .

Turn Off Live Captions: You can turn off Live captions anytime via More actions > Turn off live captions .

3. View Slides in High Contrast

Viewing slides in high contrast on Teams can have several benefits. For example, it helps you focus on the content and is also helpful for people with visual impairment. To configure your slides to appear in high contrast, follow the steps below:

1. Launch your PowerPoint presentation.

2. Click on the Present tab at the top of the window.3. Go to More action > View slides in high contrast .

4. Annotate your Slides in Real Time

Like any standard remote meeting app, Microsoft Teams also provides a number of handy annotation options to help you make the most out of your PowerPoint presentations. You can click on Start annotation when sharing your full screen during presentations to start annotating slides.

Powered by Microsoft Whiteboard, this powerful feature enables one or more meeting participants or the presenter to annotate presentations. It can also be a helpful feature when you’re looking to collaborate online during a Live presentation.

5. Pop Out the Window

You can separate the presentation window from the Teams window to make it easier to work with the two. This feature can be handy when working with multiple monitors or separating the two windows from uncluttering your screen. You can use this option by clicking on the Pop-out option from the toolbar during a screen-sharing session.

How to Stop Presenting on Teams

When presenting your slide deck, you can also present your PowerPoint presentation using any view, be it as a SlideShow or in Normal view. Once you’re done presenting, click Stop Presenting to conclude your session. Furthermore, you can also choose to enable or disable your camera and computer sound when presenting your slides.

To turn off screen sharing during a remote meeting, you can click Stop Sharing .

Present in Teams Button in PowerPoint is Missing. How to Fix it?

Some users might have used the Present in Teams option to share a PowerPoint presentation during a meeting. Suppose you are wondering why the Present in Teams button in PowerPoint Presentations is missing. In that case, this option isn’t available for anyone using the free version of Teams, as only users with a paid subscription, such as a Business Standard or Business Premium Plan. Furthermore, you must share your PowerPoint presentation with OneDrive to use this option. To use the Present in Teams option, upload your PowerPoint presentation to OneDrive. You can do this via File > Save As > OneDrive .

Once done, the Present in Teams button will become available to instantly launch your presentation for sharing during a Teams call.

5 Tips to Make your Presentation a Success on Microsoft Teams

Presenting PowerPoint in Teams can require being mindful of a number of things. This includes accounting for brevity to ensure your presentation does not take more than its designated time, using slides that are suitable for remote meetings. Below is a list of 5 tips to make your presentation successful using Microsoft Teams.

1. Check Your Audio and Video Settings

One of the most annoying problems faced during remote meetings is technical failures such as no or low audio quality. This becomes even more annoying when the meeting organizer or a presenter during their session faces the issue, wasting precious time. This is why you must check your audio and video settings beforehand to ensure everything works correctly. If you need to play a video during your session, make a test call with a colleague and get feedback if the sound and video quality are up to the mark.

2. Make Sure Your Slides are Clear and Concise

Presentations delivered via Microsoft Teams will often take place during scheduled remote meetings. This means that you will have to account for the designated time given for your session, which is why you must ensure that your slides are clear and concise.

3. Use Animations and Transitions Sparingly

Since remote meetings will be attended by participants using different types of computers and mobile devices, some animations and transitions might not be suitable. This is because they can cause Teams to slow down, or the slides might not display appropriately via screen sharing. For example, 3D animations , GIF animations , and objects with elaborate PowerPoint animated sequences might cause issues when displayed via Teams. 

4. Keep Your Slides on Topic

One of the banes of remote meetings is how a discussion can go off-topic very quickly. This is why it’s best to ensure that your slides remain focused on the topic and additional discussions are discouraged during the presentation session.

5. Use Team Members’ Names Sparingly to Call Out Specific Points

Calling out team members for their opinion or advice during a remote meeting can quickly lead to a very lengthy and off-topic discussion. This is why it’s best to call out team members’ sparingly. If you have been using Teams or other remote meeting apps long enough, you would have learned by now that for some topics, it’s best to ask participants to schedule a separate meeting so that the ongoing discussion remains on track.

Other Issues to Troubleshoot while presenting a PowerPoint presentation on Microsoft Teams

Someone has already set up Teams for your organization’s error

If you’re using a premium subscription for Microsoft Teams managed by your organization’s IT team, you might get an error when logging in to Teams. In such a case, you might get the following error:

“Someone has already set up Teams for your organization.”  

If you see the error message mentioned above, this means that your account isn’t ready yet, and you need to contact your organization’s IT team to ask when your account might be ready for use.

We’re sorry–we’ve run into an issue error.

Another prevalent issue is when the following error message appears:

“We’re sorry–we’ve run into an issue.”

This is a generic message, and usually, it can be resolved by clicking the Restart button that appears below the error. In case the issue isn’t resolved after restarting the Teams app, ensure your Internet connection is working. More often than not, the issue is associated with the Internet connection. If the issue persists, you can clear your cache , reinstall Teams or contact your IT support team. The error can also occur if there is an outage affecting Microsoft products or if there is a configuration issue for Microsoft 365 accounts associated with your organization.

Final Words

Using Microsoft Teams to share a presentation file is easy enough. However, when presenting a PowerPoint presentation in Teams, you must decide how to present your slide deck. If you need to switch back and forth between your slides and another document, spreadsheet, or browser window, it might be best to share your entire screen. However, if you wish to focus only on the slide deck, sharing your Window can help you avoid sharing the rest of your screen with the audience.

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How to share a presentation on microsoft teams.

Do you want to share a presentation on Microsoft Teams ? We’ll take you through the steps of sharing your PowerPoint slides with ease!

• Log into Teams and locate the channel or chat .
• In the message box, click the “Attach” button .
• Select “File” from the drop-down menu and upload the presentation.
• Now everyone can access it.

There’s more! Did you know you can present your slides directly in a meeting?

• Navigate to the meeting or start a new one.
• Click the “Share” button and select “PowerPoint” .
• Present in a window or share a file. This helps participants follow along.

Make your presentations more engaging by using live captions . This is helpful for those with hearing difficulty and those in noisy environments.

Promote active participation from your audience. Use features like annotations and highlighting tools which emphasize key points and gather feedback. This encourages teamwork and productivity.

Overview of Microsoft Teams presentation sharing

Sharing presentations on Microsoft Teams ? It’s a breeze! Just select the file you want to share & who you want to share it with – and you’re good to go. Plus, real-time editing capabilities enable multiple users to work on the same presentation simultaneously. You can even present slides directly from Teams, making collaboration faster and easier. To optimize viewing quality, make sure to adjust resolution settings. There you have it – seamless information exchange and team productivity in no time!

Step 1: Accessing the Microsoft Teams platform

To share a presentation on Microsoft Teams, you must access the platform first. It is key for successful collaboration and communication between your team. Follow these simple steps to easily access Microsoft Teams and begin sharing presentations!

• Go to the Teams website in your web browser.
• Enter your email address and password.
• Click “Sign In”.
• On the dashboard, click “Join or create a team” on the left.
• Choose a team from the list or enter a code from your team leader.
• To create a new team, click “Create Team” and follow the prompts.
• After joining/creating a team, you have access to Teams’ features.
• Use different channels and tabs to interact with your team and locate files.
• To share a presentation, go to the “Files” tab in a channel and upload the PowerPoint.

Don’t miss this opportunity to engage with your team using Microsoft Teams. Communicate, exchange ideas and share presentations quickly and easily. Start sharing now!

Step 2: Starting a presentation sharing session

• Log into your account with the Teams app.
• Pick the channel you’ll share your presentation to.
• Look for the “Share” button at the bottom of the chat window.
• Select the presentation file you wish to share with “Browse teams and channels”.
• Once you’ve chosen the file, click “Share” to start the sesh.
• Navigate your slides with the provided controls.

Make sure everyone has access to the presentation. Plus, Teams offers collaboration features like annotating and questioning through chat.

Pro Tip: Check your internet connection’s stable before you start the presentation sharing session. No interruptions!

Step 3: Choosing the sharing options

When it comes to sharing presentations on Microsoft Teams, choosing the right option is key. Here’s how to do it:

• Click the “Share” button at the bottom of the meeting screen.
• A pop-up window will appear with several options – select “PowerPoint” to share a presentation.
• Next, decide whether you want to share your entire desktop or just a single window. This lets you control what the participants see.
• Finally, click “Share” to start sharing your presentation.

Remember to double-check that your presentation looks good before you continue with the meeting.

Furthermore, Microsoft Teams offers extra features such as annotation tools and letting people edit documents simultaneously – this boosts collaboration and involvement during presentations.

Did you know that Microsoft Teams is now one of the most popular collaboration tools for businesses? Its easy-to-use interface and many features make it great for remote working.

Step 4: Sharing the presentation

Sharing a presentation on Microsoft Teams is crucial for efficient collaboration with your team. Follow these steps to easily share and engage your audience:

• Get Ready: Make sure your presentation has all the content and visuals you need. This helps others understand your message.
• Open Teams: Launch the Teams app on your computer or use the web version. Sign in with your details to access the workspace.
• Join/Start Meeting: Join an existing meeting or start a new one. Sharing presentations is usually done in meetings with discussion and collaboration.
• To share the entire PowerPoint, select “PowerPoint”.
• To share slides or other documents, choose “Browse”.
• Teams has extra options like Slide Show mode or sharing single application windows.
• Engage Participants: Choose the sharing method, file, or slides. Click “Share” to start presenting. Participants view your presentation in real-time. They can ask questions or give feedback via chat or audio.

Follow these steps for successful collaboration on Microsoft Teams. Be prepared, use appropriate sharing methods, and engage your audience.

Step 5: Navigating and presenting the slides

Want to know how to smoothly move through slides on Microsoft Teams? Here’s the step-by-step guide:

• Press the “Share” button at the bottom of your screen to start presenting.
• Use the arrows on your keyboard or click the navigation buttons to go back and forth between slides.
• If you need to jump to a specific slide, select the “Go to slide” option and enter the number.
• To end presentation mode, click the “Stop presenting” button at the top of your screen.

Plus, use shortcuts like “B” to black out your screen and “W” to display a whiteboard. This helps keep the presentation on track.

A funny thing happened to a colleague presenting slides on Teams. Instead of advancing to the next slide, they clicked an emoji reaction. This caused a lot of laughter. It’s a great reminder to double-check actions when navigating virtual slides.

Step 6: Ending the presentation sharing session

To finish the Microsoft Teams presentation-sharing session, do these steps:

• Click on the presentation screen to go to the meeting controls.
• Find the ‘Stop Presenting’ button at the top of the screen. Then click it.
• A pop-up will appear. It’ll ask if you want to stop presenting. Click ‘Stop Presenting’ again to confirm.
• The presentation sharing session will end. You’ll go back to your regular view of the meeting.
• You can stay in the meeting or leave.

Remember, ending the presentation-sharing session doesn’t mean you have to leave the meeting. You can still talk with others and contribute to discussions before you finish.

Pro Tip: Before you finish the presentation-sharing session, make sure all the points are covered and all questions or concerns are answered. This will help everyone finish the session on a good note.

Share presentations on Microsoft Teams for simple, efficient results! Just follow the steps outlined in this article. Showcase your work, collaborate, and ensure everyone’s on the same page.

• First, upload the file to the platform. Select “Share” and choose the presentation from your files. You can share your entire screen or just a specific window. This lets you control what participants see.
• Navigate through slides smoothly. Make sure participants see each slide clearly. Use presenter view and annotations. Use laser pointer tools for clearer communication.
• Microsoft Teams also offers a recording feature. If you want to share with those who weren’t able to attend or review later, you can record the meeting. Everyone will have access to the presentation.

Start sharing today and experience seamless communication!

Additional tips and troubleshooting guidelines

• Double check the sharing settings. Ensure you enabled the right permissions on Microsoft Teams before the presentation. It will let everyone view and interact with it without issues.
• Optimize your internet connection. Stable and reliable internet is needed for successful presentation sharing. Use a wired network or strong Wi-Fi to avoid interruptions.
• Be mindful when sharing your screen. Close any unnecessary applications or tabs. This will reduce distractions and maintain a professional atmosphere.
• Remember, attention to detail is key when presenting on Microsoft Teams. Consider the tips and troubleshooting guidelines. This will help you deliver a seamless and engaging presentation.
• Technical issues may occur despite preparation. Remain calm and try restarting the app or checking compatibility. If nothing works, contact the support team for assistance.

Let me tell you a story. A colleague had a crucial sales pitch through Teams. His PowerPoint slides didn’t display properly. He had taken our tips into account and switched to screen sharing mode. He was able to deliver his pitch using alternative tools within seconds. This shows the value of flexibility and quick thinking in overcoming challenges while presenting on Microsoft Teams.

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How to Present PowerPoint Slides in Microsoft Teams

Ready to elevate your virtual presentations in Microsoft Teams? Discover three distinct methods to deliver flawless PowerPoint presentations.

A successful PowerPoint presentation extends beyond just the content—its delivery is just as important, especially in a virtual space like Microsoft Teams.

In Microsoft Teams, you can choose to present your slide deck by sharing your entire screen, PowerPoint window, or using the Microsoft Teams' PowerPoint Live feature. Let's explore how you can use each of these three methods and discuss their pros and cons.

Method 1: Share Screen

Sharing your screen in Microsoft Teams is pretty easy and straightforward. It's best to minimize or close unnecessary tabs before joining the Microsoft Teams meeting to avoid exposing sensitive information. Once you're confident in your screen's content, follow the steps below:

• A red border appears around your desktop, indicating you're sharing your screen.
• Present your PowerPoint slideshow.

Sharing your screen is a straightforward method, especially when you want to present other documents besides your PowerPoint slideshow. However, the downside is that you may accidentally reveal sensitive information.

Method 2: Share PowerPoint Window

If you want only to present your PowerPoint slide deck, it's best to share just that window. Here's how:

• A red border will appear around your PowerPoint window, indicating you're sharing just that window.
• Launch your slides in slideshow mode and start presenting.
• Open the Microsoft Teams window and click Stop sharing when you're done presenting.

Sharing just your PowerPoint window prevents accidental display of sensitive desktop content. Even if you switch windows, viewers only see the PowerPoint presentation.

However, this method also has its limitations. One of the main limits is that you can't view your PowerPoint speaker notes without the audience seeing them as well. You also can't access Microsoft Teams features like the chat and reactions during your presentation.

Additionally, If your network connection has low bandwidth or slow upload speed , sharing your screen can result in a blurry and stuttering presentation for the audience. Thankfully, the PowerPoint Live feature provides the solution to these issues.

Method 3: Use PowerPoint Live

Presenting with the PowerPoint Live feature is easy and provides additional benefits. Your audience only sees the slides, while you get to see all the extra controls that come with the presenter view. When using the presenter view in your presentation, you have a few helpful tools at your disposal:

• You can easily adjust the font size of your slide notes to make them more readable.
• To navigate between slides, simply click on the corresponding thumbnail.
• You can use the laser pointer, pen, or highlighter tools to draw attention to specific areas of a slide.
• Use the Standout layout to place your camera feed on the slide without the background.
• Use the Cameo layout to insert yourself into the slide, provided you've set up Cameo to record customized camera feeds .

Here's how you can use PowerPoint Live to share your presentation:

• When it's your turn to present, click Share .
• When you're done presenting, click Stop sharing in the top toolbar.

The PowerPoint Live feature tackles the limitations of sharing your entire screen or PowerPoint window. It also comes with really cool features like co-presenting and allowing attendees to click on links in the presentation.

Your Audience's View When Using PowerPoint Live

In addition to the main slide view, your audience also has access to the slide navigation, grid, and more options controls (the three dots icon below the slides).

This means they can navigate the slides at their own pace and change specific slide settings to suit their preference without affecting your view and that of others. If you find this non-ideal for delivering an engaging presentation , you can disable the audience's navigation control. To do so, enable Private view in the top toolbar.

By default, each meeting attendee joins as a presenter. This means they can share their own content or control someone else's presentation. If that's not what you want, you can change each person's meeting roles in Microsoft Teams to prevent it.

Deliver a Seamless Presentation Experience in Microsoft Teams

Presenting your PowerPoint slides in Microsoft Teams might seem tricky at first, but once you get the hang of it, it's a piece of cake. Practice makes perfect. So before your next Teams presentation, familiarize yourself with your chosen method to ensure an effective delivery.

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How to share your screen and PowerPoint in Microsoft Teams

Categories: Microsoft 365

Sharing your screen, presentations and whiteboards in Microsoft Teams is a great way to make your Teams meetings more effective. And fun… After all, who doesn’t like a cheeky post-meeting game of hangman to secure the office bragging rights for the day? 🏆

Microsoft Teams brought many teams together and has been the tool that brings projects from start to finish. But sometimes, clients will require our IT support services to show them the ropes - especially with sharing screens and PowerPoint presentations in Microsoft Teams. 

In this article I’ll show you precisely how you can do these things on Microsoft Teams:

• Share your entire desktop,
• Share a specific window,
• Share a PowerPoint presentation, or
• Share a whiteboard that your team can “collaborate” on 🙂

Sharing Screen Content in Microsoft Teams

You've got a handful of options at your disposal when you want to share content in a meeting, let’s get clear on what the options look like and the best scenario for each. 👇

Select the share your desktop option if you want to share your entire desktop screen in Microsoft Teams.

Note: This is the equivalent of having someone look over your shoulder and will include visibility of all your notifications, reminders, and other desktop activity.

Tip : Choose this option when you need to share multiple windows simultaneously. It’s a good idea to disable your notifications or set your computer to do-not-disturb mode first.

Select the share your screen option if you want to present one of your open windows in the Microsoft Teams app. An example might be a spreadsheet, webpage or word doc.

Note : This option will exclude notifications, reminders or desktop activity outside the shared window.

Tip : Choose this option if you only need to share one thing and want to keep the rest of your screen private.

Microsoft Teams have built in the capability of sharing your PowerPoint presentations. This interactive method of sharing allows your team to interact with your presentation by skipping forward and backwards through your slides, without disrupting your flow as the presenter.

Tip : Choose this option whenever you share a PowerPoint in Microsoft Teams and want your audience to be able to move through the presentation at their own pace.

Note : As the presenter, you can disable the ability for others to browse through the slides if you wish.

Each Teams meeting has a whiteboard where meeting participants have space to ink together. Select the share your whiteboard option if you want to open the virtual whiteboard that everyone can collaborate on in Microsoft Teams.

Tip: Choose this option if you want to brainstorm with your team and have your ideas attached to your meeting. Also great for a quick game of hangman, tic tac toe or dots and crosses. 🙂

How to share your screen in Microsoft Teams

• While in a meeting, chat or group chat click the share icon
• Choose if you’d like to share your entire desktop or just one specific window
• When you’re done sharing click the stop sharing Icon

How to share your PowerPoint presentation in Microsoft Teams

• Choose from one of your recently opened PowerPoint slide presentations. Alternatively, click Browse to navigate to your PowerPoint file
• Your team members will be able to navigate through your presentation by default. (Optional turn off this feature by clicking the eye icon to turn off participant navigation). And that's how to share PowerPoint on Teams
• And when you’re done sharing, click the stop sharing icon

How to share your whiteboard in Microsoft Teams

• Select the whiteboard option from the menu
• Everyone will be able to grab a pen and interact with the whiteboard

If you need further help with PowerPoint or any of the Microsoft 365 productivity tools, your friendly neighbourhood IT support guys are willing to help. 

Microsoft Teams Training Resources

- Microsoft Teams Quick Start Guide for New Users

- Microsoft Teams for Beginners: 101

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How to Share Screen on Microsoft Teams

For easy collaboration with your team members, now, you can share your device screen on Microsoft Teams.

Microsoft Teams is a collaboration platform for people working from remote places to communicate, chat, meet online, and share files. But sometimes audio calling or virtual meeting with your team or your colleague is not enough. So, you may need to share your screen with the group to let them exactly what you’re talking about.

With the Microsoft Teams Screen Sharing feature, you can choose to share your entire screen (programs, tabs, desktops, etc.), a specific window, a PowerPoint presentation, or a Microsoft whiteboard. 

When you are sharing your entire desktop, everything on your screen will be visible to the people with whom you are sharing content. 

When you are sharing only a window, anything outside that shared window will appear as a dark grey screen to the people you are sharing the screen with. This option is useful if you don’t want to accidentally share any confidential information from your PC.

How to Share Your Screen on Microsoft Teams

Microsoft Teams makes it easy to share your device screen during chatting or meeting on your Teams app. Whether you are making a presentation, demonstrating a new product or feature, or collaborating on a project, then sharing your screen is the best way to go about it. Let us see how to share screen via video call or audio call on Microsoft Teams app:

First, launch the Teams app sign in if prompted, and join a meeting or a call. Using video during your meeting is not necessary for sharing screen, so you can turn it on or off as per your choice.

Once you are in an audio call or video meeting, click the sharing icon (a box with an arrow in it next to the Leave button).

After clicking the share screen icon, a section called Share ‘Content’ will open below the icon (right of the Teams interface) with the options for sharing the screen. Now, you will see options to share the entire screen or a window of a specific application.

If you select the ‘Window’ option, you will see the preview of all the application windows that are currently open on your device. Select the window that you would like to share by clicking on it.

The selected window will be automatically shared with the people you are sharing. In case, you share the window or screen in a group meeting, your screen will be shared with all the attendees.

Once you started to share the screen or window, you will see a red border around the shared media letting you which part of your screen is being shared. At the top of your screen, there will be a ribbon with share screen controls. Also, the Teams window will be minimized to the bottom corner of your screen as shown.

When sharing the app window, only that window will be visible to whom you are sharing.

To share the entire screen, select the ‘Screen’ under the Share content screen. Then everything visible on your screen will be visible to the person or people with whom you are sharing. In case you have multiple desktop screens, all your screens or desktops will be listed here with previews.

Under the Share Content section, you will also have ‘Presenter mode’ options to switch between presenter mode which allows you to change how your content is shared.

There are four presenter modes in Microsoft Teams:

• Content Only Mode – This is the default presenter mode which only shows the content you share. Your camera feed will not visible in this mode.
• Standout Mode – This mode can be used when your camera is turned on. Your video feed will appear in the bottom-right corner of a shared screen without the background (only you will appear from the feed). However, your video feed may block any content in the bottom-right corner of the screen.
• Side-by-side Mode – In the Side-by-side mode, the sharing screen will be divided between your video feed and shared content against a background image.
• Reporter Mode – This mode will show your shared content like as if you were reporting live news or teaching a class. Your video feed and your shared media will be shown on top of a screen wide background.

How to Stop Screen Sharing on Microsoft Teams

If you are finished with the presentation and you want to stop sharing the screen, it’s very easy to do. All you have to do is click the ‘Stop Presenting’ button at the top of the Teams interface.

Alternatively, you can also click the share icon (box with an ‘X’ in it) in the minimized Teams window at the bottom corner of your screen.

If you don’t want the distraction of the minimized Teams window, you can click the minimize button on the window.

How to Share Screen via Microsoft Teams on Android or iPhone

You can also use your mobile devices (Android or iPhone) to share mobile screens via Microsoft Teams. Here’s how you can share the screen from mobile.

Open the Microsoft Teams app on mobile and join a meeting or make a call.

Then, click the three dots button at the bottom next to the Leave button.

After that, click on the ‘Share’ button from the menu.

Before sharing, toggle the ‘Audio’ option to include the audio in your screen share (optional). Now, tap the ‘Share screen’ option.

Some Microsoft Teams channels would have more options – ‘Share photo’, ‘Share Video’, ‘Share Video’, and ‘Share Powerpoint’.

Once you select the ‘Share Screen’ option, a popup will appear. Here, click the ‘Start now’ button.

Your mobile screen will be automatically shared through the Teams app. The people with whom you are sharing will be able to see everything on your mobile screen, every app you open until you stop sharing. The Teams window will be minimized to the bottom right corner of your screen.

If you feel that minimized window is a distraction, click the ‘X’ button to close the minimized app. But your screen will still continue to share with the person or people on the other side.

To stop sharing your screen on mobile , click the maximize button on the minimized Teams app window or drag the screen down and click the Team app notification to return to the call.

And then, click the ‘Stop presenting’ button in the Teams app.

Unlike Desktop Teams app, the mobile doesn’t show a red border around your sharing content. Hence it is easy to forget that you are sharing your mobile screen with others. So, make sure to stop sharing the screen once you are done presenting before you share some sensitive information from your mobile.

To share photos via Microsoft Teams, click/tap ‘Share photo’ under the Share options.

Next, select a photo from your gallery and click ‘Start presenting’ to stop photo sharing.

When you are finished sharing, click the ‘Stop presenting’ button in the Teams app to stop presenting the picture.

Things You Should Know Before Sharing Screen via Mobile

• All incoming notifications to your mobile will be visible to the person you are sharing the screen with.
• Any incoming calls and messages that appear in notification previews will also be visible to the other person. Also, make sure not to open any messages or texting apps while sharing the screen.
• All open apps will also be visible to the other person.
• Although your passwords will be hidden while sharing your screen, the participants (with whom you are sharing the screen) will still be able to see your keyboard inputs and the brief appearance of characters of your password as you type them. 

It is recommended to turn on the ‘DND (DO NOT DISTURB)’ feature on your mobile, which will suppress all your notifications and alerts in the background. You can log in to the apps that you wish to share beforehand and keep them running in the background to avoid inputting the passwords while screen sharing.

Sharing Your Screen On Microsoft Teams Chat

Sometimes, you might want to share your screen while chatting on your Teams app. This feature is only available for macOS and Windows apps.

First, click ‘Chats’ on the navigation panel on the left and open a chat screen with a group or person in Microsoft Teams.

Next, click the ‘Screen Share’ icon in the top right corner of the chat window.

Then, select a desktop or windows you would like to share in the Chat.

Your screen will automatically start to share in the selected chat.

To stop sharing the screen, click the ‘Stop Presenting’ button at the top of the Teams interface.

Share Your Screen on Microsoft Teams Web app

You can also share the screen on the Microsoft Teams web app. Here’s how you can do that:

First, visit the Teams online website https://teams.live.com/ and log in with your account credentials.

Alternatively, you go to Office 365 website and sign in with your username and password. Then, click the ‘Teams’ icon from the left panel.

Then, enter your password again and click ‘Sign in’.

Once you are in the Teams app, join a call or meeting and a pop-up will appear at the top left corner of your browser asking permission to use your camera and microphone. Select ‘Allow’ to let Microsoft Teams use your camera and microphone.

Next, click the ‘Share’ button in the call.

In the pop-up window, choose what you want to share – ‘Entire Screen’, ‘Window’, or ‘Chrome Tab’. Here you can choose to share a particular tab on your browser instead of the whole browser.

Select the content you want to share and click the ‘Share’ button at the bottom of the pop-up window.

Then, click the ‘Stop sharing’ button at the bottom of the screen to end sharing content.

Zoom In or Out the Shared Screen

Sometimes, you might want to zoom in on the shared screen to take a clear at what is being shared. If the presenter uses higher resolution on their computer, it will be harder to recognize the content (especially if they are handwritten texts).

Zoom In or Out on Desktop App

To zoom in or out of the shared content, you can use the keyboard shortcuts:

• Zoom in: Ctrl + + /plus
• Zoom out: Ctrl + - /minus

Zoom In or Out on Android and iPhone

If you are using Teams on your mobile, you can use the pinch gesture on the touchscreen to zoom in or out of the shared content.

How to Give Control of Shared Screens on Microsoft Teams

Sometimes you might need to collaborate with other team members on certain projects. For example, you may need help presenting or editing your shared slides. In such cases, you can grant control of your shared content to another participant in the meeting via Microsoft Teams, so they can access, present and control shared content to their advantage. If you are in a group meeting, this feature allows you to grant control to any participant in the meeting. Here’s how you can give control of Shared Screens:

Launch the Teams app and join a meeting or call as you usually would. If you are in a group meeting, make sure that the attendee you want to give control to your presentation is also joined in the meeting.

Then, click the ‘Share’ button to start the screen share or presentation and select ‘Screen’ or ‘Window’. If you selected the ‘Window’ option, choose the concerned app window from the list.

Once you started your screen share, click on ‘Give Control’ in the sharing interface at the top of your screen and select the person from the list. 

Now, the selected individual will have control over your presentation. In the sharing bar, you can see who has control of your screen.

For security purposes, it is always recommended to give control to the individuals that you trust.

Take Back Control When Sharing Screen

To take back control of your shared content, simply click the ‘Cancel Control’ or ‘Take back control’ in the sharing bar at the top of your screen. 

And the participant will no longer have any control over your content except view it.

Request Control of Someone Else Screen

Microsoft also allows you to request control of the shared screen if another person is sharing their screen. Here’s how you can request control of someone else screen:

When you are in a meeting or call, click the ‘Request control’ button from the toolbar menu at the top.

Then, click the ‘Request’ button in the prompt box.

Once you do that, sharing an individual must accept or reject your request.

After they accepted your request, you can select objects, edit content, and make other changes to the shared media which will be visible to all meeting attendees. Once you are done, click the ‘Release control’ to give up control.

What Can You Do with Control of Shared Screen?

• Change or add files to the presented files
• Help with the presentation
• Select, Edit, or change the shared content
• Allow external participants to give or request control.

That’s it.

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How to Share a PowerPoint in Teams

Microsoft Teams is a powerful platform for collaborating with your colleagues. One of its most useful features is the ability to share files, including PowerPoint presentations. In this article, we’ll take you through the steps you need to follow to share a PowerPoint in Teams, as well as exploring some of the benefits of Teams for PowerPoint sharing, tips for collaboration, troubleshooting common issues, and best practices for sharing PowerPoints with external parties.

Table of Contents

Understanding the Benefits of Sharing PowerPoints in Teams

There are numerous benefits to sharing PowerPoints in Teams. Firstly, by using Teams, you can share your presentation with many people at once, without the need to send individual emails or messages. This helps to streamline communication and collaboration, and saves you a lot of time and effort.

Secondly, Teams allows you to organize your PowerPoint files neatly in channels. This makes it easy for your team to find and access the content they need when they need it. Thirdly, Teams makes it easy to collaborate on a presentation in real-time, by enabling everyone to view and edit the same PowerPoint at the same time. This eliminates email chains and enables your team to work together more efficiently.

Additionally, Teams provides a secure platform for sharing PowerPoints. You can control who has access to your presentation and ensure that sensitive information is not shared with unauthorized individuals. Teams also allows you to track changes made to the presentation, so you can easily revert to a previous version if needed. This feature is particularly useful when working on a presentation with multiple team members.

A Step-by-Step Guide to Sharing a PowerPoint in Teams

Sharing a PowerPoint in Teams is straightforward. Follow these steps:

• Open Microsoft Teams and navigate to the channel where you want to share the PowerPoint. If you haven’t created a channel yet, follow the steps in the next section to do so.
• Click on the ‘Files’ tab in the channel.
• Click on the ‘Upload’ button and select the PowerPoint file you want to share.
• Click on the ‘Share’ button next to the uploaded file.
• Select ‘Share in Teams’ from the dropdown menu.
• Select the people or groups you want to share the PowerPoint with by clicking on the ‘To’ field.
• Add a message if desired by typing in the ‘Add a message’ field.
• Click on the ‘Send’ button to share the PowerPoint in Teams.

It’s important to note that when you share a PowerPoint in Teams, the recipients will be able to view and edit the file in real-time. This means that multiple people can work on the same PowerPoint simultaneously, making collaboration easier and more efficient. Additionally, Teams automatically saves changes made to the file, so you don’t have to worry about losing any progress.

Accessing PowerPoint Files in Microsoft Teams

If you need to access a PowerPoint file that has already been uploaded to Teams, simply follow these steps:

• Open Microsoft Teams and navigate to the channel where the PowerPoint file is located.
• Find the PowerPoint file you need and click on it to open it.

Once you have opened the PowerPoint file, you can view it in Teams or choose to download it to your computer. To download the file, click on the ‘Download’ button located at the top of the screen.

It is also possible to edit the PowerPoint file directly in Teams. To do this, click on the ‘Edit in Teams’ button located next to the ‘Download’ button. This will open the file in the Teams app, where you can make any necessary changes and save them directly to the file.

How to Upload a PowerPoint into Teams

If you need to upload a PowerPoint into Teams for the first time, follow these steps:

• Open Microsoft Teams and navigate to the channel where you want to upload the PowerPoint.
• Click on the ‘Upload’ button and select the PowerPoint file you want to upload.

It’s important to note that the maximum file size for a PowerPoint upload in Teams is 2GB. If your file is larger than this, you may need to compress it or consider using a different file sharing method. Additionally, make sure that your PowerPoint is saved in a compatible format, such as .pptx, to ensure that it can be properly viewed and edited by your team members.

Creating a Channel for Sharing PowerPoints in Teams

If you haven’t already created a channel for sharing PowerPoints in Teams, follow these steps:

• Open Microsoft Teams and click on the ‘Teams’ tab.
• Click on the team you want to create the channel for.
• Click on the ‘+’ button next to the ‘Channels’ header.
• Enter a name for the channel, e.g. ‘PowerPoints’.
• Click on the ‘Create’ button.

Once you have created the channel, you can start sharing PowerPoints with your team members. To do this, simply click on the ‘Files’ tab within the channel and upload your PowerPoint presentation. Your team members will then be able to view and edit the presentation as needed. It’s important to note that you can also set permissions for each file, so you can control who has access to edit or view the presentation.

Inviting Team Members to View Your Shared PowerPoint

If you need to invite team members to view your shared PowerPoint, follow these steps:

• Open Microsoft Teams and navigate to the channel where the PowerPoint is located.
• Click on the PowerPoint file you want to share.
• Click on the ‘Share’ button next to the file.
• Add a message if desired.

It’s important to note that when you share a PowerPoint in Teams, the recipients will be able to view the file. If you need team members to collaborate on the PowerPoint, you can use the ‘Share in Teams’ feature to create a collaborative workspace where everyone can work on the file together in real-time.

Tips for Collaborating on a Shared PowerPoint in Teams

Collaborating on a shared PowerPoint in Teams can be challenging, especially if you have many people working on the same presentation. Follow these tips to make sure your collaboration is as smooth and efficient as possible:

• Use the @mention feature to notify colleagues when you’ve made changes to the PowerPoint, so they can easily find and review them.
• Enable version history to track changes and revert back to previous versions if necessary.
• Use the comments feature to leave notes for colleagues, ask questions, or give feedback.
• Consider using the co-authoring feature, which allows multiple people to work on the same PowerPoint at the same time.

Controlling Access to Your Shared PowerPoints in Teams

It’s important to control access to your shared PowerPoints in Teams, to ensure that only authorized people can view or edit them. Here are some steps you can take to control access:

• Use the ‘Share in Teams’ feature to share your PowerPoint only with people who need to view or edit it.
• Limit the permissions of individual users or groups if necessary, to ensure that they can only view or edit the PowerPoint as appropriate.
• Use the ‘File Permissions’ feature to control who has access to specific files or folders within Teams.

Troubleshooting Common Issues with Sharing PowerPoints in Teams

Here are some common issues you might experience when sharing PowerPoints in Teams, and solutions to these issues:

• If someone can’t access your shared PowerPoint, check their permissions and make sure they have been granted permission to view or edit it.
• If someone is unable to open your PowerPoint, ask them to check that they have the necessary software installed, e.g. Microsoft PowerPoint.
• If you’re experiencing problems uploading a PowerPoint into Teams, try saving the file in a different format, e.g. PDF.

The Importance of Keeping Your Shared PowerPoints Updated and Organized

Keeping your shared PowerPoints updated and organized is crucial to ensuring that your team can find and access the content they need when they need it. Here are some tips for staying organized:

• Use clear and concise file names that accurately reflect the content of the PowerPoint.
• Consider using folders to organize your PowerPoints by topic or project.
• Regularly review and update your shared PowerPoints to ensure that they are accurate and up-to-date.
• Remove outdated or irrelevant PowerPoints to avoid cluttering up your channels.

How to Use Microsoft Teams to Give a Live Presentation with Your PowerPoint

If you want to use Teams to give a live presentation with your PowerPoint, follow these steps:

• Open Microsoft Teams and navigate to the channel where you want to present your PowerPoint.
• Click on the ‘Meetings’ tab and select ‘New Meeting’.
• Type in a name for the meeting, e.g. ‘PowerPoint Presentation’.
• Select the date and time for the meeting.
• Click on the ‘Add participants’ field and select the people you want to invite to the meeting.
• Click on the ‘Schedule’ button to schedule the meeting.
• Click on the ‘Join’ button when it’s time for your presentation.
• Share your screen and open your PowerPoint by clicking on the ‘Present’ button in PowerPoint.
• Deliver your presentation as normal, using Teams to interact with your audience.

Integrating Other Apps and Tools with Your Shared PowerPoint in Teams

Microsoft Teams can integrate with many other apps and tools to enhance your PowerPoint sharing experience. For example, you can integrate with OneDrive to make it easy to access and edit your PowerPoint files, or use third-party apps like Trello to manage your PowerPoint projects. Explore the ‘Apps’ tab in Teams to discover what’s available.

Using Analytics to Track the Performance of Your Shared PowerPoints in Teams

You can use Microsoft Teams to track the performance of your shared PowerPoints by using analytics. Analytics can tell you who has viewed your PowerPoint, how long they spent viewing it, and what pages were viewed most frequently. This information can be used to help you improve your presentations and better understand what your audience is interested in.

Best Practices for Sharing PowerPoints with External Parties through Microsoft Teams

When sharing your PowerPoints with external parties through Teams, it’s important to take extra care to ensure that only authorized people can view or edit them. Here are some best practices to help you do this:

• Use the ‘Guest Access’ feature to invite external parties to Teams channels where your PowerPoints are stored, while limiting their access to other channels or files as appropriate.
• Consider using ‘Advanced Security’ settings to implement additional security measures, such as multi-factor authentication or conditional access.
• Be cautious about sharing sensitive information in PowerPoints with external parties, and use encryption if necessary.

By following these guidelines, you can ensure that your shared PowerPoints are secure and easily accessible to appropriate parties, and that you can collaborate with your team more efficiently and effectively.

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Show your screen during a meeting

In Microsoft Teams, you can show your desktop, a specific app, a whiteboard, or a presentation in a meeting.

Select what you want to share:

Screen lets you show everything on your screen.

PowerPoint Live lets you share a PowerPoint presentation.

Microsoft Whiteboard and Freehand by Invision lets you share a whiteboard where participants can sketch together.

Window lets you share an open window like a specific app you have open.

After you select what you want to show, a red border surrounds what you're sharing. Meeting participants won't see any notifications that might come in.

Select Stop sharing to stop showing your screen.

Note:  Linux users won't see the red border surrounding what they are sharing. Also, window sharing isn't available for Linux users.

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On TEAMS while sharing a presentation, how can I see the participants at the same time?

While sharing my screen or presentation, I can not see the participants. How can I make it happen?

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Welcome to the Microsoft Community forums!

Please kindly refer to the replies on this forum thread: Is it possible to share screen on Microsoft Teams and still be able to see chat and participants' cameras?

Hope this helps.

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Get started with .NET 8 and AI using new quickstart tutorials

Jordan Matthiesen

March 13th, 2024 4 6

Looking to the year ahead, we’ve got some great updates coming for .NET developers working with artificial intelligence (Check out Our Vision for .NET 9 to learn more). If you’ve been thinking of infusing your existing .NET apps with generative AI & Large Language Models (LLMs), now is a great time to dive in and we have new quickstarts to help you out.

Get hands on and learn AI using new .NET quickstarts

We’ve just released a new set of quickstarts that you can use with large language models from OpenAI (more models are also coming soon):

• Summarize text
• Build a chat app
• Create an app to chat about your data
• Execute a local .NET function
• Generate images

Each quickstart takes you step-by-step through the code you need to accomplish the topic, using the Azure OpenAI SDK. Very soon we’ll also include versions of these samples using the Semantic Kernel SDK (we’ll share a post here when these are ready).

Learn more about the core concepts

If ChatGPT, LLMs, models, and OpenAI are terms that are new to you or you’re just starting out in this space, here are a few additional resources you can use to help learn the core concepts and explore further:

• Get started with OpenAI in .NET – Blog series overview of using OpenAI with .NET (other posts in the series included below):
• Get started with OpenAI Completions with .NET – An intro to completions from with OpenAI, the responses generated by a model like GPT.
• Level up your GPT game with prompt engineering – An introduction to prompt engineering, how to refine them, and get more relevant results.
• Get started with ChatGPT in .NET – Describes what is ChatGPT and core concepts like roles and chat history.
• Video series: Generative AI with .NET for Beginners

Share your feedback and connect with our team

In the weeks ahead, we’ll continue to share out AI tutorials, samples and other resources on this blog (keep a watch on our AI category .

As you continue on your AI explorations with .NET, let us know how it’s going – we’d love to learn from you about how we can make it fun and easy for you to integrate AI into your applications. Please take the .NET + AI developer survey . Your feedback really helps us make sure we’re focusing on the right work.

Jordan Matthiesen Senior Product Manager, .NET + AI

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Not even one mention of ML.NET , not sure what to think about that. As this is all OpenAI/ChatGPT API’s, seems inaccurate to suggest any of this needs .NET 8 in the title.

Hey there – The focus of this post was around a new set of OpenAI quickstarts and we didn’t discuss ML.NET because there are already ML.NET tutorials available . These quickstarts also focus on using .NET 8 to work with the native Azure OpenAI SDK (and soon Semantic Kernel), instead of (for example) generic REST API calls.

Are these Azure specific or can be used with openAI’s chatgpt as well?

These quickstarts also work with OpenAI and we’re adding some clarifying details in the docs about this. They all use the Azure OpenAI SDK, which can be used with Open AI if you pass in only an OpenAI key, and instead of “deployment name” you’d pass the name of the model you want to use.

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