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Comparison of OneDrive for Business Plans

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What is OneDrive for Business?

OneDrive for Business is used for file sharing and storage. You can store your files in OneDrive for Business, and access it from anywhere from any device. The files can be shared with other people on a permission basis.

OneDrive for Business is a suitable replacement for ‘My Documents’ folder of your local computer. Since each user can get unlimited storage at mere $10/month (see the plans below), why pay thousands of dollars in physical SAN storage? With your data files stored in the cloud, you avoid the possibility of data corruption due to hardware failure.

* Unlimited OneDrive storage for subscriptions of five or more users. Microsoft will provide initial 5 TB of OneDrive storage per user.

• ✓ Free consultation call
• ✓ 24/7 expert support
• ✓ Talk to Microsoft-certified experts

Why use OneDrive for Business?

OneDrive for Business is a better substitute for your physical storage devices. Here’s why:

Save massive storage costs

Integrate with other microsoft products, avail onedrive for business with.

OneDrive for Business (Plan 1) is available with following plans:

• Office 365 Business
• Office 365 Business Premium
• Office 365 ProPlus
• All Office 365 Enterprise plans: E1, E3, E5
• Plan 1 – With 1 TB storage
• Plan 2 – Unlimited storage (see the storage limits in plan above)

Use massive storage space

• 1000 hours of high-definition video
• 15,000 hours of online gaming
• 20,000 hours of HD audio
• Over 60,000 high resolution images
• Over a million e-books in your digital library
• Over a million Microsoft Office files including documents, spreadsheets, slides

Store 360 o panoramic images

Can you replace your company’s file server with onedrive for business.

You can move your user home folders, roaming profile folders, existing My Sites to OneDrive for Business. However, if you want to completely move your company’s file server, we suggest you to combine OneDrive for Business with SharePoint sites for better granular control of access rights and server settings. In case of individual user files, OneDrive for Business is perfect storage for you. It is similar to a personal library which can be shared only after permissions granted by you.

Now you may think, that’s all fine but is there anyone who is actually using OneDrive for Business? Well, here’s a little fact for you:

A Microsoft study reveals that more than 85% of Fortune 500 companies including Accenture, DBS, Textron, Shire use OneDrive for Business as their primary storage.

Businesses are rapidly transitioning towards cloud for every facet of technology including file sharing and storage. If you do not catch up now, you will be lost behind in this ever-changing technology scene.

So, what are you waiting for? Get OneDrive for Business now!

Need help? Call our experts who will help you find the right OneDrive for Business plan for you.

ALL OUR ONEDRIVE FOR BUSINESS PLANS INCLUDE

Free end-user support, 24/7 support via phone, chat, email, online knowledge base, savings on it costs, annual commitment, fully automatic updates, regular data backups, minimum 1 tb of online storage, security and reliability, tier-1 partner expertise, onedrive for business – frequently asked questions (faqs).

OneDrive for Business is a web service that offers resources for collaboration, communication and storage. It can be a one-stop storage solution for every file be it photos, videos, and documents. Store the files securely in one place and access them from anywhere. Using OneDrive for official purpose is known as OneDrive for Business.

What is the advantage of using OneDrive for Business?

The most basic advantages of OneDrive for business are – save a backup copy of your files, access your files from anywhere, easy switching between different devices, sharing files and collaborate with your colleagues from anywhere, and free access to Office Online.

Can I share my files or subfolders via OneDrive for Business?

Yes. It is possible to share your files and subfolders through OneDrive with a simple drag and drop. If you want to share an existing file stored in OneDrive to other people, you can simply click the ‘Share’ button, choose ‘Invite People’ and type the email addresses of the people you want to share files within the organization. You can also control access permissions in the drop-down menus.

What are the security features in OneDrive for Business?

Like all other Office 365 products, OneDrive for Business comes with a security guaranteed by Microsoft. It also has a specific security feature called OneDrive Personal Vault, which allows you to protect files with 2-step authentication. The steps can be biometrics with face or fingerprint recognition, PIN or OTP sent on your registered device. With Personal Vault, the security for OneDrive goes a notch higher.

What OneDrive for Business plan is suitable for my organization – Plan 1 or Plan 2?

Selecting the right OneDrive for Business plans depends on your business requirements. Large enterprises who have strict compliance requirements tend to go for Plan 2 as it offers advanced security and robust compliance features. In addition to all the features of Plan 1, Plan 2 includes unlimited storage space* (see conditions in the table), and compliance features like In-Place Hold and Data Loss Protection (DLP). If you are not very much concerned about the compliance features, you can opt for Plan 1.

How does OneDrive for Business work?

Getting started with OneDrive for Business is simple. Move files from your PC to OneDrive for Business by moving or copying them. The new files can be saved in OneDrive to Business so that it can be accessed from any device. All the business documents can be automatically saved to OneDrive for Business, so they are always backed up.

What is the difference between OneDrive vs OneDrive for Business? Are they same?

OneDrive is used for storing your personal files online which is managed by you. OneDrive for Business gives each member of your team a place to store documents, collaborate with colleagues, share files with SharePoint and is managed by your organization.

Like all other Office 365 products, OneDrive for Business comes with security guaranteed by Microsoft. It also has a specific security feature called OneDrive Personal Vault, which allows you to protect files with 2-step authentication. The steps can be biometrics with face or fingerprint recognition, PIN or OTP sent on your registered device. With Personal Vault, the security for OneDrive goes a notch higher.

Can I access OneDrive for Business from a web browser?

Yes. You can access your OneDrive for Business from a web browser, or you can download an app. It is compatible with Windows, Mac, Android, and iOS operating systems. With standalone OneDrive for Business, you also get web-based versions of MS Office.

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• Inexpensive
• Excellent productivity suite & user management
• Easy to use

OneDrive for Business Review

OneDrive for Business is a good, affordable EFSS option for SMBs that want full Office 365 integration yet don't want to pay too much. Check out our full OneDrive Business review for all the details.

OneDrive is one of the most popular cloud storage platforms available, and as you can see in our OneDrive review , it’s one of the best cloud storage options available. OneDrive for Business is equally impressive, earning a spot alongside some tough competition in our best business cloud storage guide. In this OneDrive for Business review, we’re going to explain why.

The short of it is that Microsoft includes a lot of functionality for very little money. Because of the native integration with Office 365, OneDrive for Business is a compelling offer for businesses willing to work in Microsoft’s ecosystem. If you want to choose the software your business uses, though, there are better options; our favorite is Egnyte (read our Egnyte Connect review ).

Strengths & Weaknesses

• Productivity suite & user management
• Full technical documentation
• Built-in automation
• Excellent security model
• Server-side encryption
• No encryption key management
• Few third-party integrations

Although other cloud storage solutions can play the role of a business hub with third-party integrations, OneDrive for Business offers everything you need through Microsoft’s suite of Office applications. That makes OneDrive a great value, and the applications within the ecosystem work well together. However, it also means that you don’t have a lot of choice in the business apps you use.

Office 365 for All

As we’ll get to in the next section, Microsoft clearly wants you to use its productivity apps. For example, the OneDrive Business Plan 1 is $5.00 per user per month, and it only includes OneDrive. Office 365 Basic is the same price with an annual commitment, except it includes OneDrive in addition to Microsoft’s other productivity apps.

Microsoft Office 365 is the center of the ecosystem, and OneDrive is just a part of it. Thankfully, Microsoft’s productivity apps are world class. Outlook is great for email — though short of a fully encrypted email application — and the suite of Office apps (Word, Excel, PowerPoint, OneNote ) have been staples of small business and enterprise outlets for decades. 

Because OneDrive is simply a part of the larger ecosystem, everything works seamlessly with your cloud storage solution. You can easily share files or folders with others in your business, sure, but also collaborate in real time with the Office 365 suite.

In addition to Office apps, Microsoft includes other services, like Microsoft SharePoint for web-based collaboration, and Teams, for keeping in contact with your coworkers. You can read SharePoint vs OneDrive comparison guide to learn more about these Microsoft products.

Frankly, the Office lineup of apps is second to none. Google Drive gets close with its range of productivity apps, but Microsoft still reigns supreme. The only thing missing from the lineup is a project management app (outside of Trello ), and unfortunately, you can’t solve that problem through third-party integrations. 

Slim Integrations

Cloud storage services that use server-side encryption usually do so to pave the way for third-party integrations (Box Business and Dropbox Business are two good examples of that). OneDrive has integrations but, as mentioned, Microsoft wants you using its own lineup of applications.

There aren’t many integrations. For example, Trello and Wrike are the only options for project management integration (we would’ve liked to see monday.com and Asana , too).

Compared to Box and similar services, Microsoft’s lineup of applications is slim. That’s because you have everything you need with the included Microsoft products. However, if you want to try out other office applications, you won’t be able to do so within OneDrive.

Although slim, OneDrive’s list of integrations isn’t barren. Vimeo integration allows you to upload video files from your drive with just a few clicks, and Autodesk support allows you to connect and share AutoCAD files through OneDrive. Microsoft includes a document signing tool in the form of DocuSign, as well as OneLogin for single sign-on, too.

The problem is that Microsoft includes only one or two integrations for each category. The lineup isn’t lacking — you have everything you need, small business or large. However, you don’t have the same choice in the apps your business uses compared to services like Box and Egnyte.

Powered by Azure

OneDrive for Business is powered by Microsoft’s Azure network. Azure is a global network on the scale of Amazon Web Services , hosting everything from OneDrive to Xbox’s Game Pass cloud streaming. We recommend reading our Microsoft Azure review if you want a full breakdown of the network.

There’s one key upside for OneDrive: because of the size of Azure, Microsoft is able to host your data in a decentralized way. That includes storing copies of your data for redundancy, but also separating your encrypted data from the encryption keys (we’ll talk more about that in the “security” section below).

OneDrive for Business Features Overview

Pricing: onedrive for business.

OneDrive for Business is one of the cheapest enterprise cloud storage solutions on the market. Compared to more expensive services like Tresorit, OneDrive is clearly a deal (read our Tresorit review for more). However, it also matches our other go-to recommendation for businesses on a budget: Sync.com (read our Sync.com for Teams review ).

• Price per user, 1TB storage, User count: 1 – 99+
• Price per user, Unlimited storage, User count: 1 – 99+

If you’re just interested in OneDrive, there are two options: Plan 1 and Plan 2 (we don’t make the names, folks). Between them, there are only two main differences. 

Plan 1 comes with 1 TB of storage per user, while Plan 2 comes with “unlimited” storage (there are limits, technically, though you’ll probably never hit them). Plan 2 also comes with features like file auditing and data retention, both of which are absent from Plan 1. 

Just so we’re clear, the limits kick in once subscribers with five or more users hit 1TB of storage per user. Microsoft will continue to increase that limit up to 25TB per user, at which point it’ll start handing out storage as 25TB SharePoint team sites to individual users.

It’s hard to justify either of those plans, though. Microsoft 365 Business Basic is the same price as OneDrive Plan 1, and Business Standard is only slightly more expensive than Plan 2. Both include some of Office 365. Microsoft clearly wants you in its ecosystem, and like Google, is willing to slash prices to get you hooked (read our Google Drive review to see this playbook in action).

The pricing shows that Microsoft wants you to purchase a 365 bundle, but Microsoft goes further. Unlike the OneDrive for Business pricing, the 365 plans allow you to sign up month-to-month, and you can try out Business Standard for free for one month (something that isn’t present on any of the other plans).

Microsoft 365 Business

Both Microsoft 365 Business plans come with more Microsoft apps. The Basic plan is restrictive, with Microsoft Teams, Exchange, and SharePoint, along with the web versions of Office apps, while the Standard plan includes everything, including desktop versions of Office apps.

If you need advanced security and deployment features, there’s Microsoft 365 Business Premium, too. At $20 per user per month, it’s pricey. However, with remote access wipe and data loss prevention measures, it’s worth it.

When it comes to price and storage, no one beats OneDrive, and only a small handful of services match it (Sync.com among them). Box Business is around the same price, though with far less storage space, and although pCloud Business is close, it’s still more expensive than OneDrive.

We do have one issue with Microsoft 365 Business Standard. Unlike OneDrive for Business Plan 2, which includes unlimited storage, Business Standard caps you at 1TB. We expected to see the unlimited storage feature on Business Standard as well, as it’s Microsoft’s flagship offering. If you need unlimited storage, give MEGA or Dropbox Business a look.

Ease of Use

As cloud management software, the OneDrive for Business desktop app is a little thin. You can manage a few settings, such as choosing a bandwidth limit when you upload and download files from the cloud. Overall, though, the OneDrive app is mainly there to allow you to quickly see your files from the taskbar.

We’ll talk more about syncing and sharing in the next section. For this section, know that Microsoft makes OneDrive very easy to use. Sharing and moving files around is as intuitive as using Windows File Explorer. Even compared to providers like Egnyte , OneDrive integrates seamlessly into your desktop experience.

However, the desktop experience is light. As we’ll get to in the next section, there are a few options for sharing and syncing. Most of your time with OneDrive on desktop, though, will be spent editing the files stored in your account, not configuring the service. If you’re an admin, you’ll need the web app for that.

If you have more than one OneDrive account, our dedicated guide will show you how to manage multiple OneDrive accounts .

You can do quite a bit more with the web application, including creating shared libraries for various users on your team. You can automate tasks in the web app, too, which we’ll get to in a moment. 

As mentioned in the “features” section above, Office 365 is the center of the ecosystem, so you have quick access to the various other services included with an Office 365 Business Premium subscription (or whatever plan you choose). Among them, the most important option is “admin.”

There’s a lot in the admin center, from settings for Azure Active Directory to SharePoint. For OneDrive, the two most important are “users” and “groups.” When you add a new user, you can manage their access to what’s stored in your account. Once you have your users set, you can organize them into groups, too.

That’s standard fare for any cloud storage service, but Microsoft goes further. Your users and groups work across your entire subscription. That means you can choose which products your users have access to, how they’re organized in Microsoft Teams and more. The level of control is, frankly, unmatched. 

Thankfully, there are a few ways to automate user management (as well as various other tasks in your Office 365 account). First, you can create user templates to make onboarding simple, and even add multiple users at once. Additionally, admins can set roles for users, reset passwords and more, all from the admin center. 

OneDrive Business really comes into its own with Power Automate, which is essentially a Visual Basic scriptor. Using a flowchart, you can connect Microsoft’s own applications with any integrations you have to automate various tasks. Microsoft includes a massive library of templates to get started, but you can create your own, too.

For example, there’s a template for automatically saving Outlook email attachments to your OneDrive account. That’s a simple example, but the possibilities are almost endless. Once you’ve set up your automated system, you can view analytics and troubleshoot them. Even better, Power Automate is never more than a few clicks away with Microsoft’s ecosystem. 

File Sharing & Syncing

OneDrive syncing works in the same way as Dropbox . Once you sign up for a OneDrive for Business Plan, you’ll be prompted to download a OneDrive application, as well as deploy the same application for all of your employees. From there, users can upload files into OneDrive using the folder the application creates. 

Everything syncs automatically, but files don’t automatically take up space on your computer. Files can either be available only when you’re online, available offline as long as you’re editing or available offline all the time. We like the middle option most, as you can download and edit files stored in OneDrive temporarily, then free up space on your hard drive when you’re done.

If for some reason your files don’t automatically sync, you can always manually sync them using the OneDrive web application. Additionally, OneDrive for Business supports block-level sync . With block-level sync, you don’t need to reupload an entire file whenever you make changes to it. Rather, OneDrive will only update the changes inside your file storage.

Sharing Is Simple

File sharing is just as simple. Once you’ve created a sync folder, simply right-click on a file in that folder and select “share.” You can share internally with other users on your account, or generate a link to share externally. Additionally, you can set a password and expiration date for the shared link. 

OneDrive for Business allows you to request external files, too. You can click on any folder in your account to generate a file upload link, then automatically email that link. Users outside of your network can use it to upload files, all without having access to your OneDrive account.

To test OneDrive’s speed, we used a 1GB test folder filled with various file types like photos, movies, text documents and more. We uploaded and downloaded the file twice, then averaged the results. Before running the tests, we measured our internet connection speed at 450 Mbps download and 19 Mbps upload on a hardwired connection.

With those speeds, we’d expect an average download time of 18 seconds and an average upload time of seven minutes and 32 seconds.

Thankfully, OneDrive doesn’t stray too far from those numbers. Our average upload clocked in at seven minutes and 43 seconds, just 11 seconds longer than our expected time. The gap is even shorter with our download time results, with OneDrive averaging nine seconds longer than our expected result. 

That’s not too surprising, though, especially compared to other cloud storage platforms that use server-side encryption (read our Icedrive review for an example). OneDrive simply doesn’t have to deal with the level of overhead of a service with client-side encryption. 

We’re giving OneDrive high marks for speed — it earned them. However, with Microsoft’s Azure network powering the service, the speeds aren’t surprising. OneDrive is fast. However, it’s no faster than Google Drive and Dropbox . 

Security & Privacy

Microsoft OneDrive for Business doesn’t have a zero-knowledge encryption model, but it has something close. Instead, Microsoft employs a “zero-standing access” policy. In short, this policy means that engineers can only access your account if it relates to a specific request. Microsoft even goes so far as to segment engineers into access levels, and all but one of them are separated from your data. 

To be clear, these clearances are only granted in response to something, so Microsoft can’t poke around in your account whenever. Still, it’s worth keeping in mind that OneDrive Business is hosted in the U.S., which has some privacy implications (we’ll get to those soon).

As for encryption, Microsoft uses industry-standard 256-bit AES for data at rest (read our description of encryption for more). In transit, Microsoft protects your data with an SSL/TLS channel using 2048-bit keys. When it comes to the encryption practices on OneDrive for Business, everything checks out. 

It’s how Microsoft stores your data that stands out. As mentioned, OneDrive Business uses Microsoft’s Azure servers for file hosting, and Microsoft has a lot of Azure servers available.

The security model takes advantage of the breadth of servers available to OneDrive Business, separating your data and encryption keys and storing them on physically separated servers. Microsoft also copies your encrypted data across multiple servers for redundancy.

OneDrive also doubles up on encryption. In addition to encrypting every file in your account individually, Microsoft also encrypts the disk your file is stored on using BitLocker. BitLocker sits among the best encryption software , and it’s a standard feature in Windows 10 . It’s nice to see the same tech at work in the data center.

The Privacy Dilemma

Privacy is a sticky situation for Microsoft, and not for the same reasons as Dropbox . Microsoft is respectful of user privacy, at least compared to Google Drive and similar services. However, as a company based in the U.S., Microsoft is part of the Five Eyes and is still required to comply with law enforcement under the CLOUD Act . 

Microsoft is doing its part, though. Like all web hosting and cloud storage services, Microsoft collects data about you and the users on your account. However, the terms of use prohibit Microsoft for using this data for user profiling, advertising and market research purposes.

Additionally, Microsoft offers a global network of servers to its OneDrive Business customers, so you can choose where your files in the cloud are hosted. In fact, Microsoft defended a user against a U.S. search warrant for data hosted outside of the U.S. Even better, Microsoft won .

Microsoft even extends GDPR to users around the world. Compared to other cloud-based services, OneDrive is certainly on the right side of the privacy problem. However, you still have to take Microsoft at its word. More so than other cloud storage solutions, Microsoft is transparent in how it collects and uses your data.

Without client-side encryption, though, there isn’t a clear separation between Microsoft and your data. The zero-standing access privacy policy helps with that problem a little bit, and given how fast and convenient OneDrive is, it’s a reasonable tradeoff. However, it’s not as safe as a proper zero-knowledge model like Tresorit offers.

Customer Service

OneDrive for Business comes stocked with a robust support system. However, Microsoft’s approach is mostly hands-off. Support starts in your OneDrive admin center. There, under “health,” you’ll find the “service health” page. In addition to checking server status, the service health page also has any advisories or alerts that might be impacting your service. 

It sounds small, but Microsoft keeps a detailed history of widespread issues on the service health page. You can also report an issue directly on the service health page, contributing to other businesses’ health reports. 

As far as solving problems, Microsoft has an impressive knowledgebase, though most of the articles are targeted at Microsoft’s personal products.

Business admins need Microsoft Docs. As a business admin, you have access to an encyclopedic library of technical documentation, not only covering Microsoft’s consumer- and business-facing products, but also the services that power those products.

That includes everything from practical deployment guides to dense technical documentation about utilizing Microsoft’s various APIs. The document center is Microsoft’s services on paper. Outside of troubleshooting, it provides everything you could ever want to know, not only about OneDrive, but about everything Microsoft does.

Admin Center

Although it’s clear Microsoft wants you to use its self-help resources — it makes them worth using — there are contact options available. In the admin center, you can find help under the “support” tab. Microsoft offers support over the phone and by email.

When you create a service request, you first have to search for your problem amid Microsoft’s documentation — or use an A.I.-driven live chat, which accomplishes the same thing.

If your problem isn’t solved, you can put in a request for someone to contact you by phone or email. Microsoft even provides estimates for how quickly you’ll get a response for each. You can also attach up to five files to your request and view a filterable log of your previous requests.

It’s hard for the support system to feel cohesive across the board, though. With so many business and personal services — and a lot of overlap between them — it’s a feat that Microsoft manages to organize its support system at all. 

The support system works well, and with its scale, it’s extremely impressive. You just have to know where to go. Trying to work through Microsoft’s support chain outside of the admin center is an exercise in patience.

The Verdict

OneDrive for Business is an objectively great deal. For less than $15 per user per month, you not only get access to a robust cloud storage platform, but also Microsoft’s entire ecosystem of business applications. There are tiered discounts, so company size may be a small issue. Overall, though, OneDrive for Business is a great value .

It’s not perfect, though. There are cheaper options if all you’re looking for is storage, and some of them even offer client-side encryption. It’s a difference in approach, so we’re not knocking OneDrive for Business here. However, that difference in approach may not align with what your business needs. 

What do you think, though? Are you going to give the free trial a shot? Let us know in the comments below and, as always, thanks for reading.

• Is OneDrive Good for Business? As long as you’re willing to use Microsoft’s suite of productivity tools, OneDrive for Business is an excellent cloud storage platform at a great price.
• What Is the Difference Between OneDrive and OneDrive for Business? OneDrive for Business is for multiple users, while standard OneDrive is for personal use. Additionally, Business subscribers have access to deeper management, integration and automation tools.
• What Is the Cost of OneDrive for Business? There are two OneDrive for Business plans: Plan 1 and Plan 2. Plan 1 costs $5 per user per month, and Plan 2 costs $10 per user per month. You can also get OneDrive as part of an Office 365 subscription, which ranges anywhere from $5 to $20 per user per month.

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OneDrive for Business cloud storage review

Versatile, secure, responsive, and collaborative: it’s hard not to love onedrive.

Tom's Guide Verdict

OneDrive’s combination of collaborative features, advanced security protocols, cross-platform support, and Microsoft 365 integration make it our favorite cloud storage platform for business.

Highly secure

Integrates with Microsoft 365

AI capabilities

Fewer third-party integrations than competitors

Why you can trust Tom's Guide Our writers and editors spend hours analyzing and reviewing products, services, and apps to help find what's best for you. Find out more about how we test, analyze, and rate.

Microsoft’s OneDrive is one of the most popular cloud storage platforms, not only for individuals and families, but also for businesses. A range of business-specific security and storage features make it ideal for organizations small and large. 

Our OneDrive for Business review looks at both the platform’s enterprise-oriented features and core offerings. We conclude that it is one of the best cloud storage platforms available, and among the best cloud storage for business for both collaboration and file sharing.

OneDrive for Business: Plans and pricing

Business pricing for OneDrive is delineated into three clear-cut plans, each catering to varying levels of professional needs. Two of these are standalone OneDrive offerings while one is a comprehensive Microsoft 365 subscription package.

For those primarily focused on file sharing and storage, OneDrive for Business (Plan 1) is the go-to choice at $5.00 per user per month , with an annual commitment. This plan grants each user 1TB of cloud storage on OneDrive, sufficient for basic storage and file-sharing necessities.

On the other hand, if a more collaborative work environment with additional Microsoft tools is desired, Microsoft 365 Business Basic at $6.00 per user per month (annual subscription) steps up the game. Besides the 1TB of cloud storage per user on OneDrive, this plan brings in web and mobile versions of fundamental Microsoft Office apps including Word, Excel, PowerPoint, and Outlook.

For a more robust suite of applications and features, Microsoft 365 Business Standard, priced at $12.50 per user per month (annual subscription), is the prime option. It encompasses everything in Business Basic, along with desktop versions of the core Microsoft Office apps. This plan enhances user engagement with the ability to easily host webinars, attendee registration and reporting tools, and tools for creating personalized documents and professional layouts.

OneDrive for Business: Features

OneDrive’s most distinguishable feature is its integration with the Microsoft 365 suite. This makes it not only a cloud storage platform, but also a destination for cloud syncing and cloud backup. 

If your employee is working on a Microsoft Word document on one device, the changes they make will automatically appear on colleagues’ devices. This enables seamless collaboration, no matter whether you’re seated across a desk or hundreds of miles apart. This applies to all Microsoft 365 apps, including PowerPoint, Excel, and OneNote. 

In fact, the platform even enables co-authoring with tracked changes and file versioning. The extent of the collaboration possibilities offered is one of OneDrive’s core strengths.

By leveraging machine learning with Microsoft Graph and Delve, OneDrive provides the most advanced and intelligent search functionalities of any cloud storage platform. Each of your employees will be shown a customized home screen based on their usage patterns and level of permissions.

Today, most businesses must comply with data management regulations of one sort or another, with the European GDPR being the most obvious example. Fortunately, Microsoft enables OneDrive customers to choose where they store their data, and even allows customers to store different files in different locations, making it easier for businesses to be compliant.

OneDrive for Business: Interface and in use

With applications available across most operating systems and devices, OneDrive is a leader in cross-platform functionality. Native applications are available on iOS, iPadOS, Windows 10, and Android. These apps are well-designed, and we’ve experienced very few performance issues in our use of each. Microsoft also offers a client for macOS that makes it easy to sync your files to OneDrive. 

Business leaders will also be pleased to know that OneDrive features one of the best web apps in the cloud storage market. It is well designed and highly responsive, and enables employees to quickly and easily access files from any computer, which is ideal for working on the go (or from home).

OneDrive for Business: Support

When you buy a Microsoft product such as OneDrive, you can expect top-notch support. Over several years, Microsoft has proved responsive to customer issues, and provides several options for accessing support. 

These include online chats, phone support, and an extensive help center featuring how-to guides, video tutorials, and community forums. Business customers are also able to access customized support options.

OneDrive for Business: Security

Microsoft is a leader when it comes to security, so choosing OneDrive for your business means your data will be stored with industry-leading encryption protocols, account securitization features, and data loss prevention capabilities. 

All files and data stored on the platform are encrypted both in-transit and at-rest, making it nigh-on impossible for unauthorized persons to decrypt and access your information, even if they manage to intercept or download the raw data. For even greater security, you can choose to store sensitive files in the Vault, a sub-folder within OneDrive that provides complete end-to-end encryption.

It’s also essential that your employee’s accounts are secure. This is because a hacker, if they access an employee’s account, can bypass encryption and access your organization’s data. Fortunately, Microsoft provides several features, such as two-factor authentication and administrator-mandated password changes, to minimize the risk of a hacking incident.

Alternatives to OneDrive for Business

•  IDrive vs Carbonite

•  Google Drive vs OneDrive

•  IDrive vs Backblaze

•  Google Drive vs Dropbox

•  IDrive vs Dropbox vs pCloud

•  OneDrive vs Dropbox vs Google Drive

The title of best cloud storage provider is hotly contested, and Microsoft OneDrive faces competition on many fronts. Speaking specifically of business-oriented platforms, competitors include platforms such as Google Workspace , pDrive , and Nextcloud . 

Google Workspace offers accessible and affordable cloud storage options that integrate with many applications and systems a business is already likely to use. Meanwhile, pDrive offers advanced end-to-end encryption for all files as well as impressive third-party integrations.

Nextcloud, an outlier in the cloud storage market, challenges OneDrive by offering software solutions for on-premises (on-prem) cloud storage infrastructure. For businesses operating in data-sensitive industries or where internet connections are unreliable, an on-prem solution may be more appealing.

OneDrive for Business: Final verdict

We think Microsoft OneDrive is the best cloud storage platform for businesses. It offers well-designed and responsive apps on almost all platforms, an impressive range of collaborative features, a best-in-class security framework, and full integration with the Microsoft 365 suite. 

If your business is considering investing in a cloud storage platform, we think OneDrive should be close to that top of your list.

Darcy is a freelance copywriter, and a candidate for the dual master's program between the Paris Institute of Political Studies (Sciences Po) in France and Peking University in Beijing, China. His academic and professional areas of interest include human rights and development, sustainable agriculture and agroecology, Pacific Islands diplomacy, and Sino-Australian relations.

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Setup OneDrive for Microsoft 365 for business

OneDrive is your online cloud storage within Microsoft 365. It lets you store your individual work files that you don't want your colleagues to have access to unless you choose to share the files with them. OneDrive is part of Windows, so it's simple to make sure all of your computer files are saved to OneDrive, so you can access them from anywhere.

Sign into OneDrive

It's simple to access OneDrive from any web browser. Just sign in with your Microsoft 365 account. 

Go to microsoft365.com and sign in.

In the app launcher, select OneDrive.

Any files you've uploaded to OneDrive will already be there. 

OneDrive basics

Navigation pane

Files is your home base where you can find all of your files and folders.

Recent shows the files you worked on last.

Shared are the files others have shared with you and the files you've shared with others.

Discover shows files that are trending around you from people you work with.

Recycle bin shows your deleted files and folders.

Shared libraries show files in recently visited Teams and SharePoint sites.

Select New to create files or folders.

Select Upload to add files or folders to your OneDrive storage.

Select Sort to change how you'd like to view your files.

Select View to change the view.

Select Information to see details like who Has Access and Activity . Or, hover the cursor over a file and information will appear.

Use keywords and tags to Search for files or folders.

Upload files to OneDrive 

Sign in to Office.com and go to OneDrive.

Select My Files .

Choose where you want to upload a file or folder.

Select Upload > Files or Folders .

Find what you want to upload and select Open .  Or, you can select files or folders on your computer and drag them into the OneDrive web browser window.

Set up OneDrive on your computer

When you have OneDrive set up on your computer, it can mean that the files on your computer are backed up to OneDrive, letting you access them from anywhere. 

Select Start and search for OneDrive.

Sign in with your Microsoft 365 account.

Follow the prompts and finish the setup process.

After you finish the setup process, your OneDrive folder will show in your File Explorer. It works a lot like any other folder on your computer. Add a folder or file and it automatically syncs to your OneDrive cloud storage.

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Microsoft 365 Basic now includes ransomware protection for your files and photos at no extra cost.

Compare cloud storage pricing and plans

Microsoft 365 family.

Originally starting from R1 499,00 now starting from R1 499,00

R1 499,00 R1 499,00

(Annual subscription—auto renews) 1

• Try free for one month

For up to six people

Up to 6 TB of cloud storage (1 TB per person)

50 GB of mailbox storage 2

Works on Windows, macOS, iOS, and Android™

Premium desktop, web, and mobile versions of Word, Excel, PowerPoint, OneNote, and other apps

Ad-free Outlook web, desktop, and mobile email and calendar with advanced security

Advanced file and photo protection with OneDrive

Access to Microsoft support experts

Data and device protection for the entire family with Microsoft Defender

Microsoft 365 Personal

Originally starting from R1 099,00 now starting from R1 099,00

R1 099,00 R1 099,00

For one person

1 TB of cloud storage

Ad-free Outlook web, desktop, and mobile email and calendar with advanced security features

Data and device protection with Microsoft Defender

Microsoft 365 Basic

Originally starting from R399,00 now starting from R399,00

R399,00 R399,00

100 GB of cloud storage

Web and mobile versions of Word, Excel, PowerPoint, OneNote, OneDrive, and other apps

Ad-free Outlook and mobile email and calendar with advanced security features

OneDrive ransomware protection for your files and photos

Microsoft 365

Originally starting from Free now starting from Free

5 GB of cloud storage

15 GB of mailbox storage 2

OneDrive photo and file backup across your devices

Outlook.com email and calendar

Add Copilot to your Microsoft plan

Achieve more than ever using AI integrated with Word, Excel, PowerPoint, Outlook, and other Microsoft 365 apps.

• [1] Cancellation policies for paid subscriptions may vary based on factors such as your customer status, your product, and your domain selections on Microsoft. You may cancel your subscription at any time in the Microsoft 365 admin center. Certain subscriptions may incur a cancellation fee. Learn how to cancel your Microsoft 365 subscription . When a subscription is canceled, all associated data will be deleted. Learn more about data retention, deletion, and destruction in Microsoft 365 .
• [2] Learn more about Microsoft storage and cloud storage plans.
• [3] Availability of mobile apps varies by country/region.

OneDrive for business (Plan 1)

Originally starting from USD$5.00 now starting from USD$5.00

USD$5.00 USD$5.00

File sharing

Microsoft 365 Business Basic

Originally starting from USD$6.00 now starting from USD$6.00

USD$6.00 USD$6.00

Apps and services to kick-start your business, including:

Identity, access, and user management for up to 300 employees

Custom business email ([email protected])

Web and mobile versions of Word, Excel, PowerPoint, and Outlook

Chat, call, and video conference with Microsoft Teams

1 TB of cloud storage per employee

10+ additional apps for your business needs (Bookings, Planner, Microsoft Forms, and others)

Automatic spam and malware filtering

Anytime phone and web support

Microsoft 365 Business Standard

Originally starting from USD$12.50 now starting from USD$12.50

USD$12.50 USD$12.50

Everything in Business Basic, plus:

Desktop versions of Word, Excel, PowerPoint, and Outlook

Webinars with attendee registration and reporting

New: Collaborative workspaces to co-create using Microsoft Loop

New: Video editing and design tools with Clipchamp

Copilot for Microsoft 365 available as an add-on. **

See more options for Microsoft 365

• [1] Cancellation policies for paid subscriptions may vary based on factors such as your customer status, your product, and your domain selections on Microsoft. You may cancel your subscription at any time in the Microsoft 365 admin center. Certain subscriptions may incur a cancellation fee.  Learn how to cancel your Microsoft 365 subscription . When a subscription is canceled, all associated data will be deleted.  Learn more about data retention, deletion, and destruction in Microsoft 365.
• [2] After your one-month free trial ends, your subscription will automatically convert into a 12-month paid subscription and you will be charged the applicable subscription fee. Cancel anytime during your free trial to stop future charges. Credit card required to sign-up.  Learn more .
• [3] For HD calling, compatible HD hardware and broadband connection with at least 4 Mbps required.
• [4] Compatible with Windows 10 or later. For complete requirements for PC and Mac see  system requirements .
• [5] Availability of mobile apps varies by country/region.
• [**] Copilot for Microsoft 365 may not be available for all markets and languages. To purchase,  enterprise customers  must have a license for Microsoft 365 E3 or E5 or Office 365 E3 or E5, and  business customers  must have a license for Microsoft 365 Business Standard or Business Premium. 

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Understanding OneDrive storage plans, capacity and key limitations

How information is stored and accessed plays an integral role in how we collaborate and work. In this blog, we’ll cover the growing appeal of OneDrive storage and its available storage plans, OneDrive storage capacity and file size limits, how you can go about adding storage capacity when needed, and key service limitations to be aware of.

The evolution of OneDrive storage

Microsoft OneDrive has evolved considerably since it was first released in 2007 as Windows Live SkyDrive. Initially, SkyDrive storage capacities were limited to 5GB and soon increased to 25GB. File size limits were initially set to 50MB and increased to 100MB in 2011. SkyDrive was renamed OneDrive in 2014. Recent changes to OneDrive have significantly increased both the maximum storage capacity and the file size limits.

How much space do you get on OneDrive?

Microsoft has provided several OneDrive plans to choose from for both home and business use. The plans offer considerable flexibility and storage size options.

Home storage plans

The Microsoft 365 Personal and Family plans includes Microsoft Office applications for each person as well. Microsoft 365 subscribers can also purchase additional storage. For example, another 1TB of storage can be added for $9.99 per month. In addition, Microsoft 365 subscribers have an unlimited personal vault, 30-day file restoration, increased sharing limits, password-protected sharing links, and expiring sharing links.

Business storage plans

The OneDrive for Business (Plan 2) and Microsoft 365 Business plans include advanced data loss prevention, data retention, eDiscovery, sensitivity labels, and compliance offerings. The Microsoft 365 Business plans include Office integration, email and calendaring, and teamwork and communication features. Administrators can increase storage capacity to 5TB per user and then request additional storage up to 25TB per user by contacting Microsoft Support. SharePoint team sites can be provisioned for storage if a user needs more than 25TB.

For current plans and pricing, view the  Compare OneDrive storage pricing and plans  on Microsoft.

What can you store on OneDrive?

As a user, you can store photos, documents, videos and practically all file types in OneDrive.

All Microsoft 365 Personal and Family plans and Business storage plans support file sizes up to 100GB. In January 2021,  Microsoft announced  that the supported file size was increased to 250GB. General availability for 250GB file size is expected by the end of the first quarter of 2021.

OneDrive supports up to 50,000 major versions and 511 minor versions.

OneDrive allows storage of almost all file names and file types. The exceptions are listed below in the limitations.

Limitations:

• Characters that aren’t allowed in file and folder names in OneDrive for home, OneDrive for work or school and SharePoint in Microsoft 365 are: ” * : < > ? / \ |
• Leading and trailing spaces in file or folder names also aren’t allowed.
• These names aren’t allowed for files or folders: .lock, CON, PRN, AUX, NUL, COM0 – COM9, LPT0 – LPT9, _vti_, desktop.ini, any filename starting with ~$.
• Temporary TMP files will not be synced to OneDrive.
• Outlook .PST files are supported; however, they are synced less frequently compared to other file types to reduce network traffic.

To learn more about file and sync limits, see  SharePoint limits  and  Invalid file names and file types .

Technically, there are very few limitations with OneDrive storage. OneDrive users should also consider the Code of Conduct in the  Microsoft Services Agreement . Many of these rules are practical and common sense. A few of the rules are listed below for reference.

i. Don’t do anything illegal. ii. Don’t engage in any activity that exploits, harms, or threatens to harm children. iii. Don’t send spam or engage in phishing. v. Don’t engage in activity that is fraudulent, false or misleading viii. Don’t infringe upon the rights of others ix. Don’t engage in activity that violates the privacy of others. x. Don’t help others break these rules.

How do I add storage to OneDrive?

OneDrive Home storage plan users can purchase additional storage online within their existing plan. A Microsoft 365 plan provides the best value for storage and allows an individual user to increase storage up to 2TB.

Microsoft provides premium OneDrive plans to increase storage for individual users. To increase to a Premium OneDrive storage plan, click on the Premium OneDrive button in OneDrive Online.

The Microsoft 365 Family plan details will then be displayed. You can then scroll down to view plan options and add more storage.

Business storage plans are managed by the organization’s administrators. As stated earlier, administrators can increase OneDrive storage capacity to 5TB per user and then request additional storage up to 25TB per user by contacting Microsoft support.

The seamless integration of OneDrive into Microsoft 365 has helped OneDrive become a premier enterprise-grade platform for working with, storing, and sharing content. When it comes to OneDrive storage specifics, Microsoft provides several OneDrive plans to choose from for both home and business use. Home storage plans provide up to 2TB max storage per person. Business storage plans on the other hand provide up to 25TB max storage per person. Both plans provide for configuration options to increase storage as needed. There are very few limitations for what can be stored on the OneDrive service. The Code of Conduct section in the Microsoft Service Agreement provides a set of rules and regulations you can reference for how the OneDrive service should be used.

For more insight, check out our articles on  How to use OneDrive ,  The ins and outs of OneDrive file sharing  and  The top benefits of using OneDrive .

Leave no workloads behind with Microsoft 365 tenant migration

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A Comparison Of Microsoft OneDrive Cloud Storage Plans

As people have become increasingly attached to technology, the way we view and store information has become extremely important. This stored data serves as a means for us to connect and share with people from all over the world.

In the 21st century, cloud storage platforms are gaining more and more popularity as it allows you to access data from almost any device, at any given time.

Although tons of platforms offer data storage features, none come close to the staple Microsoft OneDrive and its flexible plans for all. Many people use Microsoft’s OneDrive plans to store important information and data. 

If you’re not familiar with OneDrive and how it works, don’t worry! In this guide, we will explain how OneDrive plans work and help you determine which plan is the best for you.

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What is microsoft onedrive.

Microsoft offers a cloud storage service called “OneDrive,” previously known as “SkyDrive.” It is included in the Microsoft 365 software suite, or you can sign up for a standalone account for free that comes with a simple Microsoft account. OneDrive allows you to store different types of files such as photos, music, videos, or any sort of document with any file extension. You can access them from various devices and share them with others, too.

The OneDrive service is in fierce competition with its competitors, like Google Drive, DropBox, Apple iCloud, etc., and therefore aims to provide competitive features and pricing.

OneDrive Features

To better understand how OneDrive functions, it is essential to be aware of its key features. The following are the features that OneDive offers:

Multiple Backups

OneDrive allows you to create multiple backups of your files to ensure that they are protected from loss or damage. You can also set up automatic file backups to the cloud, which ensures that the files are always backed up.

File Sharing via Links

OneDrive lets you share your files and folders with others by creating links to the files or folders. You can set permissions on the links to control who can access, view, or edit your files, making it easy to collaborate on projects or share files with friends and family.

Document Scanning

OneDrive has a feature that enables you to scan documents and save them directly to the cloud. This can be extremely convenient to quickly save important documents and ensure that they are easily accessible from anywhere.

Personalized Data Vault

You can store your personal data such as passwords, bank details, and other sensitive information in the data vault. This feature makes it easier to keep your confidential information secure and accessible in no time from any device.

Automatically Uploads Photos to the Cloud

OneDrive can automatically upload photos from your device to the cloud, making it super quick to access and share them from anywhere. If you are someone who captures lots of photos and wants to keep them secured in one place, this feature will be ideal for you.

Microsoft OneDrive: Plans Comparison

Like most subscription-based products by Microsoft, OneDrive is also offered with different storage capacities and capabilities, designed for different user types. This way, you can select the option best tailored to your requirements, and pay for the services that you get.

Microsoft OneDrive is available for both home users as well as enterprises that need their data on the cloud at all times.

When you create a Microsoft account, you get 5 GB of free cloud storage space with it. However, this space may not be sufficient for everyone. This is why we have compiled the different (paid) OneDrive plans for you, so you can make an informed decision on your next digital storage investment.

The Microsoft Home plans offers OneDrive cloud storage and other features in three different categories, designed for average users who want to share their data with friends and family. Before we discuss them, note that OneDrive is not offered as a standalone service, but as a product of a bigger suite for Home users.

When you have a subscription-based plan, you can then continue to expand your OneDrive storage by paying a premium per month.

Now let us talk about the different OneDrive plans and how Microsoft offers them to the end users.

OneDrive (Free) with Microsoft Account

The very basic and free model of OneDrive is the free version. When you sign up for a Microsoft account , OneDrive access is automatically created for you and is associated with that account. The free version of OneDrive offers only 5 GB of storage space, but you can use your Microsoft account to access the uploaded data from any device with a web browser and an internet connection.

If you are running out of storage space with the free model of OneDrive, then you can upgrade it to any of the following OneDrive plans for Home users. This can be done directly from your Microsoft account as well. Here is how:

Need ample extra storage space? Learn how to get 5TB OneDrive storage space for free .

Go to outlook.live.com and sign in with your Microsoft account.

Click on the Apps button in the top-left corner and then click OneDrive .

Now click on the Menu button (3 lines) in the top-left corner and then click Buy Storage .

Now, click “ Buy now ” under the subscription plan that you want to have, and proceed with the instructions to make the purchase.

Using the steps above, you can subscribe to one of the following plans for additional OneDrive storage:

Microsoft 365 Basic

Microsoft 365 personal, microsoft 365 family.

Each of these plans is discussed in detail further down.

It is a subscription-based service that provides users with access to cloud-based versions of essential Office applications such as Word, Excel, PowerPoint, and OneNote, and also includes OneDrive. The basic plan is ideal for individuals or small businesses looking for a low-cost solution to manage and collaborate on documents and files in a secure and easy-to-use online environment. It is designed to support one user, with 100 GB of cloud storage included.

With Microsoft 365 Basic, you can sync your files and folders to OneDrive and then access them from any device, including Windows and macOS computers, as well as mobile phones. This allows you to work on documents and files from anywhere, at any time, and on any device, making it perfect for remote work or on-the-go productivity.

OneDrive is a key feature of Microsoft 365 Basic, providing you with a central location to store, share, and collaborate on files with others. With 100 GB of storage, you can keep all of your important files, photos, and videos in one place.

If you are a small business owner and need to collaborate with a team of freelancers on a project. You can create a shared folder on OneDrive and invite the team members to access it. They can then edit and contribute to the project, with all changes saved automatically to the cloud, eliminating the need to send files back and forth via email.

Plus, with OneDrive’s sharing controls, you can control who has access to the folder and what level of access they have, ensuring your files are always secure.

Microsoft 365 Personal is another subscription-based plan that provides access to Microsoft Office applications, cloud storage with OneDrive, and other features. It is designed for individuals who need a single subscription for personal use.

With this plan, you will get access to the premium desktop, web, and mobile versions of Microsoft Office applications, including Word, Excel, PowerPoint, OneNote, and more. This means users can create, edit, and share documents across multiple devices and platforms. Additionally, the plan includes 1TB (1000 GB) of cloud storage with OneDrive, which allows you to store, share, and access files from anywhere with an internet connection.

OneDrive is a powerful tool that can be utilized in many ways. For example, if you need to access a document from your home computer while at work, you can simply upload the document to OneDrive and access it from your work computer.

Let’s say you are a student who needs to work on a group project with classmates. With Microsoft 365 Personal, you can create a shared folder on OneDrive where all members of the group can access and collaborate on files. You can also set permissions to control who can edit and view files. This allows for seamless collaboration and eliminates the need for sending multiple versions of a document back and forth via email.

It is also a subscription-based plan that offers an array of powerful tools and features for up to six users. Whether you are a student, professional, or an individual who seeks to enhance productivity and organization, this plan is an ideal choice for you.

With a yearly subscription of $99.99, the Microsoft 365 Family plan provides premium versions of popular software such as Word, Excel, PowerPoint, and more, along with advanced security features, ad-free email and calendar, and up to 6TB of cloud storage, with 1TB of OneDrive storage per person.

OneDrive storage offered in this plan is incredibly helpful for people who need to access their files from anywhere, at any time. With OneDrive, you can access your files from your computer, tablet, or smartphone, making it easy to work on your files on the go. it also makes it easy to share files with others, even if they don’t have a Microsoft account.

This plan is especially useful for families, who need to store and share family photos and videos, important documents, and other files. With the ability to share files and folders, family members can collaborate on projects and stay organized.

For example, parents can use OneDrive to store and share important documents such as school schedules, medical records, and bills, while children can use it to store and share their homework and class projects.

For Business

If you manage corporate IT systems or run a business, you may find the capabilities of Microsoft 365 Home plans limiting. In that case, you should consider using Microsoft 365 Business, which is more expensive and comes with a wide range of features.

OneDrive for Business (Plan 1)

OneDrive for Business (Plan 1) is a subscription-based cloud storage service offered by Microsoft that is designed for small businesses. This plan provides users with 1TB of storage space per user, which can be used to store and share files securely.

This plan is particularly useful for organizations that need to collaborate with team members located in different locations or who work remotely. With OneDrive storage, businesses can securely store and access files from anywhere and on any device. The service also offers advanced security features, such as data encryption, to help protect sensitive data.

OneDrive For Business (Plan 2)

This plan is quite similar to Plan 1 but offers unlimited individual cloud storage. OneDrive for Business (Plan 2) is ideal for businesses that need to store and share large files, such as videos or high-resolution images, and require advanced security and compliance capabilities.

It offers features such as data loss prevention, data encryption, and data retention policies, making it a popular choice for businesses that work with sensitive or confidential information.

With unlimited OneDrive storage, businesses can securely store and access files from anywhere, and collaborate with team members in different locations or who work remotely.

Suppose a large engineering firm needs to store and share large CAD files. By using OneDrive for Business (Plan 2), they can store all their files in the cloud and give their team members access to the files they need. This way, everyone can work on the same project from different locations and ensure that the final product is completed on time and to the client’s specifications.

Microsoft 365 Business Basic

Microsoft 365 Business Basic is a cloud-based productivity suite that includes Microsoft Teams and OneDrive for Business, along with other Microsoft applications. This plan also includes web and mobile versions of Word, Excel, and PowerPoint, making it easy for users to create and edit documents.

For a small consulting firm with employees who work remotely or travel frequently, Microsoft 365 Business Basic allows easy collaboration on projects through Microsoft Teams. It enables them to share files securely using OneDrive and access important documents from their mobile devices using the web and mobile versions of Office apps.

This plan is an affordable and efficient way for small businesses to increase productivity, streamline communication and stay organized.

Microsoft 365 Business Standard

This plan provides businesses with a range of productivity tools, including business-class email, cloud storage, and premium Office applications. The Business Standard plan is designed for small and medium-sized businesses that require a comprehensive solution for managing their daily operations.

OneDrive storage is a key feature of Microsoft 365 Business Standard. With 1 TB of cloud storage per user, businesses can securely store and share files and collaborate with team members, even when they’re working remotely. This can help businesses to streamline their operations and improve productivity.

Additionally, with premium Office applications such as Word, Excel, and PowerPoint, the team can create and edit professional-quality documents, spreadsheets, and presentations, improving the overall quality of their work.

Options to have OneDrive cloud storage services do not end here. Almost all Microsoft 365 plans, like Microsoft 365 Premium, include OneDrive storage services; including the ones not discussed in this article. However, the available storage space with each plan may vary.

Microsoft has also integrated OneDrive with the Windows operating system in the last year. Below you’ll find the information on OneDrive’s role inside the Windows OS.

OneDrive in Microsoft Windows

Microsoft OneDrive is tightly integrated with the Windows operating system, providing users with a seamless and convenient way to access and manage their files and folders. Here are some of the key ways that OneDrive is integrated with Windows OS.

OneDrive Folder

When you install the OneDrive app on your Windows PC, it creates a special OneDrive folder on your local hard drive. This folder is automatically synced with your OneDrive cloud storage, allowing you to access and manage your files from anywhere.

Any updates or changes made to the synced folders are automatically made onto the cloud storage as well.

The default location for the OneDrive folder on a Windows PC is “ C:\Users\[Username]\OneDrive “.

File Explorer Integration

The OneDrive folder is seamlessly integrated with File Explorer , making it easy to browse, open, and save files directly to your OneDrive cloud storage. You can also right-click on a file or folder and select “ Share ” to quickly generate a link to share with others.

Automatic Syncing

OneDrive automatically syncs your files and folders between your local hard drive and the cloud, ensuring that you always have the latest version of your files available. You can also control which files and folders are synced by selecting “ Choose folders ” in the OneDrive app settings.

Backup and Restore

With OneDrive’s “Backup and Restore” feature, you can effortlessly and automatically back up your files and folders to the cloud. Should you need to retrieve your data, the OneDrive website or app provides easy options to restore your files. This convenient feature ensures that your important files are always securely backed up and easily retrievable when necessary.

Search integration

The files and folders in OneDrive are also integrated with Windows search, making it easy to find what you’re looking for. When you search for a file or folder in Windows, it will search both your local hard drive and your OneDrive cloud storage.

OneDrive Plans Summary

Here, we have summarized the information on the different OneDrive plans for your convenience so you can compare them and determine the right plan for you.

Choosing the right OneDrive plan can significantly impact your productivity, collaboration, and data security. By comparing the various plans and features offered by OneDrive, you can determine which plan best meets your individual needs.

Whether you are an individual, a small business, or a large organization, OneDrive offers flexible plans and pricing options that cater to different requirements and budgets. From the basic free plan that comes with a Microsoft account to the feature-rich Microsoft 365 Business plan, OneDrive provides a range of options for storing, sharing, and accessing your files and folders.

• Microsoft SharePoint Plans Comparison
• Understanding Cloud Backup vs Cloud Storage vs Cloud Sync
• Microsoft Project Plans - A Detailed Comparison

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Home / Cloud Content Collaboration Tools / Microsoft OneDrive for Business / Microsoft OneDrive for Business Pricing

Updated on: April 23, 2024

Microsoft OneDrive for Business

Indulge in a simpler file-sharing process with Microsoft OneDrive for Business

• Free Trial Available
• Starts at $1.99. Offers Free-forever plan.
• Alternatives
• Integrations

• + Add to Compare
• Try for Free

Microsoft OneDrive for Business Pricing

Credit Card Required to Get Started

Pricing Options

Freemium ( Limited Features )

Premium Plans ( Subscription )

Pricing Plans

OneDrive Basic 5 GB (For Home) Free

• Storage only : 5 GB
• Services included : OneDrive
• Personal Vault : 3 Files
• Multipage scan
• Free Office for the web
• PC folder backup
• Advanced sync technology
• Mobile apps
• Web-based access
• Search and discover
• Anywhere editing
• Files on demand
• File sharing
• Version history
• Offline files
• Real-time collaboration

OneDrive 100 GB (For Home) $1.99 $1.99 per month

• Storage only : 100 GB

Microsoft 365 Personal (For Home) $5.83 $6.99 per month

$69.99 per Year

• OneDrive Premium Features : 1 TB (1000 GB)
• Services included : OneDrive, MicrosoftSkype
• Office apps included : Outlook, MicrosoftWord, MicrosoftExcel, MicrosoftPowerPoint
• Total storage : 1 TB
• Fully installed and always up-to-date versions of Outlook, Word, Excel, PowerPoint for Windows or Mac (plus Access and Publisher for PC only) : 1 Person
• Each user can install the Office apps on up to 5 PCs or Macs
• Personal Vault : Unlimited up to your OneDrive storage limit
• Expiring sharing links
• Ransomware detection and recovery
• Files restore
• Password-protected sharing link
• Offline folders
• Increased sharing limit
• Expandable storage : Up to 2 TB total storage

Microsoft 365 Family (For Home) $8.32 $9.99 per month

$99.99 per Year

• OneDrive Premium Features : 6 TB total (1000 GB per person)
• Total storage : 6 TB total (1 TB per person for up to 6 people)
• Fully installed and always up-to-date versions of Outlook, Word, Excel, PowerPoint for Windows or Mac (plus Access and Publisher for PC only) : Up to 6 people

OneDrive for Business Plan 1 (For Business) $5.00 $5.00 per user / month

billed Yearly

File sharing and OneDrive storage

• Services included : MicrosoftOneDrive
• Total Storage : 1 TB per user
• File size up to 100 GB
• Share files securely inside or outside your organization
• Apply policies to ensure content is shared appropriately
• Revoke access at any time to control and secure content
• Set access expiration date for externally shared files and folders
• Block downloading of shared files
• Access files from anywhere with OneDrive mobile apps for Android, iOS, and Windows
• Files On Demand
• Differential sync
• Take files offline on OneDrive mobile app
• Automatically back up photos on OneDrive mobile app.
• Enjoy a full-fidelity web experience with 320+ file previews and growing
• Edit Office app files or PDFs anywhere
• Coauthor Office files on web, desktop, and mobile.
• Collaborate using advanced capabilities like @mentions, comments, and tasks
• Specify file and folder access controls for the recipients
• Set custom passwords to protect sharing links
• Block download of shared files and folders
• Set dates to expire access to shared files and folders
• Find the most relevant files with built-in intelligent search and discovery tools
• Use multipage scan to quickly store documents, receipts, business cards, or whiteboards with OneDrive mobile app.
• Access the most updated files with built-in version history.
• Get data encryption in transit and at rest
• Around-the-clock phone and online support
• Licensed for commercial use
• FastTrack deployment support with purchase of 50+ seats at no extra cost

OneDrive for Business Plan 2 (For Business) $10.00 $10.00 per user / month

File sharing and OneDrive storage with advanced security and compliance capabilities

• Total Storage : Unlimited individual cloud storage
• Protect and backup your Desktop, Pictures, and Document folders with Known Folder Move
• Identify, monitor, and protect sensitive information with Advanced data loss prevention
• File auditing and reporting
• Data retention
• Sensitivity labels
• Compliance offerings

Microsoft 365 Business Basic (For Business) $5.00 $6.00 per user / month

Microsoft Teams and cloud storage. Desktop versions of Office apps not included.

• Services included : MicrosoftOneDrive, Exchange, MicrosoftSharePoint, MicrosoftTeams
• Office Apps Included : Web and mobile versions of Word, Excel, and PowerPoint included
• Maximum number of people : 300
• Get email hosting with 50 GB mailbox
• Use your own custom domain name
• Host unlimited HD video conference meetings for up to 250 people
• Get a hub for teamwork with Microsoft Teams
• Inform and engage employees with a SharePoint intranet. Connect teams to content, expertise, and processes with SharePoint team sites
• Share your files directly in Teams

Microsoft 365 Business Standard (For Business) $12.50 $15.00 per user / month

Business-class email, Office apps, and services like OneDrive

• Services included : MicrosoftOneDrive, Exchange, MicrosoftSharePoint, MicrosoftTeams, Yammer
• Office Apps Included : MicrosoftOutlook, MicrosoftWord, MicrosoftExcel, PowerPoint, MicrosoftOneNote, Access (PC only), Publisher (PC only)
• Always up-to-date versions of Outlook, Word, Excel, PowerPoint, and OneNote for iOS or Android devices on up to 5 mobile devices and 5 tablets
• Manage tasks and teamwork with Microsoft Planner
• Collaborate across departments and locations with Yammer

Screenshots of Vendor Pricing Page

Disclaimer: The pricing details were last updated on 08/09/2020 from the vendor website and may be different from actual. Please confirm with the vendor website before purchasing.

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Ask a new question

OneDrive for Business Plan 2 Storage Limit 25TB

Hi, I am working with the Microsoft Support team and I can't seem grasp on idea of "Unlimited" storage what Microsoft is referring to? 

Can someone understand this have you done beyond 25TB on OneDrive?  I was planning to upload 70TB worth video archive files to OneDrive P2, but the support told me OneDrive P2 is limited to 25TB and I need to create SharePoint TeamSite which is also limited to 25TB. So where is the "Unlimited" storage? 

Report abuse

• Microsoft Agent |

Hi Munsu71,

You may have received an email/reply to your question with a number suggesting that you call Microsoft. Do NOT call, it’s a scam. The phone number does not belong to Microsoft, the scam post has been deleted and the user’s profile is inactive now.

Further, according to support article, when you need cloud storage for individual users beyond the initial 5 TB, admins can  open a case with Microsoft technical support  to request it. Additional cloud storage will be granted as follows:

• When a user has filled their 5 TB of OneDrive storage to at least 90% capacity, Microsoft will increase your default storage space in OneDrive to up to 25 TB per user.
• For any user that reaches at least 90% capacity of their 25 TB of OneDrive storage, additional cloud storage will be provided as 25 TB SharePoint team sites to individual users.

For detailed information, see OneDrive service description

Reference: Compare OneDrive plans

When they say unlimited, I believe it means they can increase the storage to a certain limit in Plan 2 whereas for other OneDrive plans (such as Plan 1), the storage is fixed to 1 TB per user.

If you need any help, let me know. Have a nice day and stay safe 😊

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