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How to Prepare a Paper Presentation
Last Updated: October 4, 2023 Fact Checked
This article was co-authored by Patrick MuƱoz . Patrick is an internationally recognized Voice & Speech Coach, focusing on public speaking, vocal power, accent and dialects, accent reduction, voiceover, acting and speech therapy. He has worked with clients such as Penelope Cruz, Eva Longoria, and Roselyn Sanchez. He was voted LA's Favorite Voice and Dialect Coach by BACKSTAGE, is the voice and speech coach for Disney and Turner Classic Movies, and is a member of Voice and Speech Trainers Association. There are 9 references cited in this article, which can be found at the bottom of the page. This article has been fact-checked, ensuring the accuracy of any cited facts and confirming the authority of its sources. This article has been viewed 362,282 times.
A paper is bad enough, but presentations are even more nerve-wracking. You've got the writing down, but how do you turn it into a dynamic, informative, enjoyable presentation? Why, here's how!
Guidelines and Audience
- Know how long the speech must be.
- Know how many points you're required to cover.
- Know if you must include sources or visuals.
- If you're presenting to people you know, it'll be easy to know what to break down and what to gloss over. But if you're presenting to unknown stockholders or faculty, for instance, you need to know about them and their knowledge levels, too. You may have to break your paper down into its most basic concepts. Find out what you can about their backgrounds.
- Does the facility have a computer and projector screen?
- Is there a working WiFi connection?
- Is there a microphone? A podium?
- Is there someone who can assist you in working the equipment before your presentation?
Script and Visuals
- Only have one point per notecard -- that way you won't end up searching the notecard for your information. And don't forget to number the cards in case you get mixed up! And the points on your cards shouldn't match your paper; instead of regurgitating information, discuss why the key points of your paper are important or the different points of view on this topic within the field.
- As you go through this outline, remove any jargon if it may not be understood.
- If you won't have access to the proper technology, print visual aids on poster board or foam-core board.
- If using presentation software, use words sparingly, but enough to get your point across. Think in phrases (and pictures!), not sentences. Acronyms and abbreviations are okay on the screen, but when you talk, address them fully. And remember to use large fonts -- not everyone's vision is fantastic. [7] X Research source
- It's okay to be a bit repetitive. Emphasizing important ideas will enhance comprehension and recall. When you've gone full circle, cycle back to a previous point to lead your audience to the right conclusion.
- Minimize the unnecessary details (the procedure you had to go through, etc.) when highlighting the main ideas you want to relay. You don't want to overload your audience with fluff, forcing them to miss the important stuff.
- Show enthusiasm! A very boring topic can be made interesting if there is passion behind it.
Practice, Practice, and More Practice
- If you can grab a friend who you think has a similar knowledge level to your audience, all the better. They'll help you see what points are foggier to minds with less expertise on the topic.
- It'll also help you with volume. Some people get rather timid when in the spotlight. You may not be aware that you're not loud enough!
- Do the same with your conclusion. Thank everyone for their time and open the floor for any questions, if allowed.
- Make eye contact with people in the audience to help build your connection with them.
What Is The Best Way To Start a Presentation?
Community Q&A
- Most people get nervous while public speaking. [10] X Research source You are not alone. [11] X Trustworthy Source Mayo Clinic Educational website from one of the world's leading hospitals Go to source Thanks Helpful 0 Not Helpful 1
- Visual aids not only help the audience, but they can help jog your memory if you forget where you are in your presentation. Thanks Helpful 0 Not Helpful 0
- Rehearse in front of a mirror before your presentation. Thanks Helpful 0 Not Helpful 0
- Answer questions only if it is related to your presentation. Keep these to the end of your talk. Thanks Helpful 76 Not Helpful 14
You Might Also Like
- ā https://theihs.org/blog/prepare-for-a-paper-presentation-at-an-academic-conference/
- ā https://writingcenter.unc.edu/conference-papers/
- ā https://www.ncsl.org/legislators-staff/legislative-staff/legislative-staff-coordinating-committee/tips-for-making-effective-powerpoint-presentations.aspx
- ā https://www.youtube.com/watch?v=4qZMPW5g-v8
- ā https://twp.duke.edu/sites/twp.duke.edu/files/file-attachments/paper-to-talk.original.pdf
- ā http://www.cs.swarthmore.edu/~newhall/presentation.html
- ā https://www.forbes.com/sites/georgebradt/2014/09/10/big-presentation-dont-do-it-have-a-conversation-instead/#6d56a3f23c4b
- ā https://www.psychologytoday.com/us/blog/smashing-the-brainblocks/201711/why-are-we-scared-public-speaking
- ā https://www.mayoclinic.org/diseases-conditions/specific-phobias/expert-answers/fear-of-public-speaking/faq-20058416
About This Article
To prepare a paper presentation, create an outline of your content, then write your script on note cards or slides using software like PowerPoint. Be sure to stick to one main point per card or slide! Next, design visual aids like graphics, charts, and bullet points to illustrate your content and help the audience follow along. Then, practice giving your presentation in front of friends and family until you feel ready to do it in class! For tips on creating an outline and organizing your information, read on! Did this summary help you? Yes No
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How to Organize Your Introduction for a Presentation [+ FREE Presentation Checklist]
May 1, 2018 | Business Professional English , Free Resource , Public Speaking & Presentations
This lesson on how to organize your introduction for a presentation in English has been updated since its original posting in 2016 and a video has been added.
Getting ready to present in English? Here’s how to make sure your introduction forĀ a presentation in English is successful.
But first… When you think about a presentation, I know youāre thinking about something like a TED video or a presentation at a conference. Youāre thinking about a speech, with PowerPoint slides and a big audience.
But did you know we use the same skills when we share new information or ideas with our work colleagues? Or when we tell stories to our friends and family? The situation or speaking task may be different but we still use the same skills.
When presenting information or telling stories, we need to:
- Capture a listener’s attention
- Share information, ideas, or opinions
- Give the important details
- Make your information memorable
- Get your audience (family, friends, colleagues or strangers) to agree, to take action, to change their mind, etc.
So today youāre going to learn how to take the first big step in your English presentation: how to start with a great introduction.
The introduction is the most important part of your presentation. It is the first impression youāll make on your audience. It’s your first opportunity to get their attention. You want them to trust you and listen to you right away.
However, that first moment when you start to speak is often the hardest. Knowing how to best prepare and knowing what to say will help you feel confident and ready to say that first word and start your presentation in English.
Be sure to include these 5 things in your inroduction.
Lesson by Annemarie
How to Organize Your Introduction for a Presentation in English and Key Phrases to Use
Organize Your Introduction Correctly
Okay, first letās focus on what you need to include in your English introduction. Think of this as your formula for a good introduction. Using this general outline for your introduction will help you prepare. It will also help your audience know who you are, why youāre an expert, and what to expect from your presentation.
Use this general outline for your next presentation:
- Welcome your audience and introduce yourself
- Capture their attention
- Identify your number one goal or topic of presentation
- Give a quick outline of your presentation
- Provide instructions for how to ask questions (if appropriate for your situation)
Use Common Language to Make Your Introduction Easy to Understand
Great, now you have the general outline of an introduction for a speech or presentation in English. So letās focus on some of the key expressions you can use for each step. This will help you think about what to say and how to say it so you can sound confident and prepared in your English presentation.
“The introduction is the most important part of your presentation. It is the first impression youāll make on your audience. Itās your first opportunity to get their attention. You want them to trust you and listen to you right away.”
Welcome Your Audience & Introduction
It is polite to start with a warm welcome and to introduce yourself. Everyone in the audience will want to know who you are. Your introduction should include your name and job position or the reason you are an expert on your topic. The more the audience trusts you, the more they listen.
- Welcome to [name of company or event]. My name is [name] and I am the [job title or background information].
- Thank you for coming today. Iām [name] and Iām looking forward to talking with you today about [your topic].
- Good morning/afternoon ladies and gentlemen. Iād like to quickly introduce myself. I am [name] from [company or position]. (formal)
- On behalf of [name of company], Iād like to welcome you today. For those of you who donāt already know me, my name is [name] and I am [job title or background]. (formal)
- Hi everyone. Iām [name and background]. Iām glad to be here with you today. Now letās get started. (informal)
Capture Their Attention
For more information about how to best capture your audienceās attention and why, please see the next session below. However, here are a few good phrases to get youĀ started.
- Did you know that [insert an interesting fact or shocking statement]?
- Have you ever heard that [insert interesting fact or shocking statement]?
- Before I start, Iād like to share a quick story about [tell your story]ā¦
- I remember [tell your story, experience or memory]ā¦
- When I started preparing for this talk, I was reminded of [tell your story, share your quote or experience]ā¦
Identify Your Goal or Topic of Presentation
At this stage, you want to be clear with your audience about your primary topic or goal. Do you want your audience to take action after your talk? Is it a topic everyone is curious about (or should be curious about)? This should be just one or two sentences and it should be very clear.
- This morning Iād like to present our new [product or service].
- Today Iād like to discussā¦
- Today Iād like to share with youā¦
- What I want to share with you isā¦
- My goal today is to help you understandā¦
- During my talk this morning/afternoon, Iāll provide you with some background on [main topic] and why it is important to you.
- I will present my findings onā¦
- By the end of my presentation, Iād like for you to knowā¦
- I aim to prove to you / change your mind aboutā¦
- Iād like to take this opportunity to talk aboutā¦
- As you know, this morning/afternoon Iāll be discussingā¦
Outline Your Presentation
You may have heard this about presentations in English before:
First, tell me what youāre going to tell me. Then tell me. And finally, tell me what you told me.
It sounds crazy and weird, but itās true. This is how we structure presentations in English. So today weāre focusing on the āFirst, tell me what youāre going to tell meā for your introduction. This means you should outline the key points or highlights of your topic.
This prepares your listens and helps to get their attention. It will also help them follow your presentation and stay focused. Here are some great phrases to help you do that.
- First, Iām going to present… Then Iāll share with youā¦ Finally, Iāll ask you toā¦
- The next thing Iāll share with you isā¦
- In the next section, Iāll show youā¦
- Today I will be covering these 3 (or 5) key pointsā¦
- In this presentation, we will discuss/evaluateā¦
- By the end of this presentation, youāll be able toā¦
- My talk this morning is divided into [number] main sectionsā¦ First, second, thirdā¦ Finally…
On Asking Questions
You want to be sure to let you audience know when and how it is appropriate for them to ask you questions. For example, is the presentation informal and is it okay for someone to interrupt you with a question? Or do you prefer for everyone to wait until the end of the presentation to ask questions?
- If you have any questions, please donāt hesitate to interrupt me. Iām happy to answer any questions as we go along.
- Feel free to ask any questions, however, I do ask that you wait until the end of the presentation to ask.
- There will be plenty of time for questions at the end.
- Are there any questions at this point? If not, weāll keep going.
- I would be happy to answer any questions you may have now.
Capture Your Audience’s Attention
Do you feel unsure about how to capture the attention of your audience? Donāt worry! Here are some common examples used in English-speaking culture for doing it perfectly!
Two of the most famous speakers in the English-speaking world are Steve Jobs and Oprah Winfrey. While Steve Jobs is no longer living, people still love to watch his speeches and presentations online. Oprah is so famous that no matter what she does, people are excited to see her and listen to her.
BUT, if you listen to a speech by Steve Jobs or Oprah Winfrey,Ā they stillĀ work Ā to get your attention!
The donāt start with a list of numbers or data. They donāt begin with a common fact or with the title of the presentation. No ā they do much more.
From the moment they start their speech, they want you to listen. And they find interesting ways to get your attention. In his most famous speeches, Steve Jobs often started with a personal story. And Oprah oftenĀ starts with an inspiring quote, a motivational part of a poem, or a personal story.
These are all great ways to help your audience to listen to you immediately ā whether your presentation is 3 minutes or 20 minutes.
Hereās how you can do it.
Like Steve Jobs or Oprah Winfrey, start with a:
- Personal story or experience
- Motivational quote or line from a poem or book
- Joke (be careful with this ā make sure it translates easily to everyone in the audience!)
- Shocking, bold statement (Think of Steve Jobsā quote: ā Stay hungry. Stay Foolish .ā)
- Rhetorical question ( =a question that you donāt want an answer to; the focus is to make someone think)
And finally, consider audience participation. Ask a question and get your audience to respond by raising hands.
Get the completeĀ Presentations in English Series:
Part 1: How to Prepare for Your Presentation in English
Part 2:Ā How to Start with a Great Introduction in Your Presentation
Part 3:Ā How to Organize Your Presentation in English
Part 4:Ā How to End Your Presentation Powerfully
As I mentioned in the video, I have two question for you today:
- What is the best introduction you’ve ever heard? Have you watched a TED Talk or a presentation on YouTube with a great introduction? Tell me about it. What do you think was great about the introduction?
- What frightens you the most about preparing your introduction in a presentation? Share your concerns with me so I can help you overcome any challenges you have.
Be sure to share in the comments below to get feedback from me and to learn from others in the Confident English Community.
Have a great week! ~ Annemarie
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Thank you, Annemarie. thanks for the generosity of sharing useful and systemative information and content.
This is really a very informative message thank you.. And it’s help me a lot
hi thank you for this It was helpful. You used simple english that i understood well.
How to start with a great presentation on composition
Thankyou for the information . It was much helpful . I will definitely use this information in my presentation š¤
Hi, I am Thang Sok Do you have a Sample presentation?
This was helpful but can you please tell me how to start a presentation in college because this is for work in a company. My presentation is on laboratory skills and all that
Its informative
Thank you for this video! I’ve learned quite a lot and will want to use all these knowledge in presenting my thesis proposal in 2 months. About your question no. 2, I’d just like to share that the mere fact of presenting in front of many respected professionals makes me already nervous and shaky even if i have studied everything about my presentation. What do you think should i do to deal with my concern?
Could you give me advise, how to start learning English for beginner.How to prepare presentation on any topic and how to make interesting..
Thank u so much for valuable advice. Definitely I will used this in my presentation!!
Thank you very much for these kind of useful advice. I hope my first presentation will be exciting for the audience.Your video is helping me again thanks a lot š
hi, i’m B.COM student and I have to prepare presentation about identifying business opportunities. How to start and an attractive attention to my audience.. Please Help me…
very nise and educative piece of information thank you nancy nairobi kenya
i am starting a video speech shooting in night about a famouse person how do i start my speech with a good intro.
Hi again how do you do a introduction goodbye
Hi i do not know what you are talking about
Hi Kate, I’m sorry to hear you’re not sure about the content. I recommend reviewing the video carefully if you haven’t already. Is there something specific you have a question about?
thanks a lot for guiding in such an easier way.
Your write-up on introduction helped a lot, thank you Annemarie. I work for cross-geography team and greetings get lengthy as timezones are different e.g. “Good evening to those joining from US office and good morning to colleagues from India office”. I replaced that with “Thank you everyone for joining”. Is it okay?
Hi Amit, I’m so glad it was helpful. As for your greeting, both of your options are perfectly appropriate and friendly.
How to introduce group members in online presentation?
Great question! I’d love to use that for a future Confident English lesson.
its amazing. i can’t explain in wording. this material helping me a lot. i am so happy after use this website . its make easy for me preparing my presentation more interesting. i am thankful too u.
thanks! i use your materials to teach my students(clinets) how to prepare a presentation. is it ok to use them on my materials?
Hi! I am a student from the USP from Tuvaluan and i take CEE45 so our assessment 2 is to prepared a group presentation and we presented in school. so need your help for how to start an attractive introduction to my teacher and my fellow students, they already kwow me.
Thank you.. very helpful
Very useful
It was very use Gul for or presentations
Hi. I am a 1st year BIT student and I have to prepare a presentation on 3D Printing. how to start an attractive introduction to my teachers, when they already know about me? Can you please help me out? Thank you.
I just took 1st place for my paper that I presented at an international students conference. I used a lot of your techniques to improve my speech and I have no words to say how grateful I am to you. Keep up the good work!
š²WOW!! That’s awesome, Andrew. šCongratulations on your presentation. What a wonderful response to your hard work. I’d love to know what you presentation was about. And thank you for sharing your new here. I’m thrilled to know that my techniques were helpful to you.
The title of the presentation was “Handling burnout: A study regarding the the influence of job stressors over military and civilian personel”. I can sent you my paper through email if you would like to see it.
Hi Andrew, what a fascinating topic. And it’s interesting because I just had a newspaper reporter interview me about burnout as a small business owner. Must be a hot topic. š And sure, I’d love to see it.
š„ā¤ too goodd
Hello Annemarie, Thank you so much for one of the best content on the English presentation, I’ve seen. I have a question: Is it impolite or informal to start the presentation without a greeting? I’m asking this question because I’ve seen a lot of TEDTalks and in only a few of them, they greet the audience and in most of it, they quickly go to the “CAPTURING the ATTENTION” with numbers and pictures. I would be so thankful if you could answer this question as soon as possible, my presentation is so close. Best regards, Helia
Hi Helia, What a great question. It has definitely become more common to skip the greeting and go straight to capturing the attention of the audience and you’re right that we often see this in TED talks. I would say it’s best to know your audience and what might be expected. For example, at more formal, traditional conferences or lecture, it might be more appropriate to start with a welcome. I prefer to welcome/thank my audience quickly at the start when I give presentations. A welcome can be very brief, just one sentence, and then you can quickly go into … Read more Ā»
Hi Annemarie I would like to thank you for giving such types of presentation skills but I have a question can you give me some idea about vote of thinks.
I’m glad the lessons are helpful to you. Could you clarify what you mean by ‘vote of thinks?’ I’m not sure I understand that.
Please can you give me some idea about vote of thanks
Could you clarify what you’re asking for, Bello?
Thanks a lot
Glad it was helpful!
it is agood i learn alot from this english class
Hello.i would like to thank you for giving these beautiful tips to start a presentation.This article helped me a lot.
That’s great, Radha. Glad to hear it.
Thanks for your article. It’s simply for interpersonal skill development.
You’re welcome, Mithun. Glad to know it was helpful.
Hi Annemarie . Thank you so much for giving such helpful guildelines it’s really gonna help me
I’m glad it’s helpful, Swetha! š
thank you for help me
You’re very welcome!
Hi Anne Marie, i ‘m from Catalonia and i came across with your site only by chance and i think it’gonna be so helpful for me to pass the next test for c1 level. Several weeks ago i did some rehersals with my presentation and i was so nervous and terrified about what was expected from me.
Some tips in your youtube channel are so cool !!! Thank you.
Hi Tom, I’m thrilled you’ve found this site in your preparations for your English exam and am glad to know it’s helpful! Best of luck as you continue to prepare.
Hi Annemarie Thanks itās so useful to develop presentation skill. Fatima
You’re very welcome, Fatima! I’m glad it was helpful.
Awesome, especially this simple and clear motto: “First, tell me what youāre going to tell me. Then tell me. And finally, tell me what you told me.” This three sentences exactly explain the content you need to create a memorable presentation.
Hi Dzmitry,
Yes, I’ve always loved that simple motto on how to do a presentation. š It’s so easy to remember and tells you exactly what to do.
hello I need to introduce myself to language center. i am going to learn Danish Language and i want to introduce myself to them and i am little bit nervous because my grammar is not good at that level.so will you please guide me how to introduce myself to them with an example. i did go through your examples but that is for professionals and i am just a student (Graduate). I don’t have any experience . Please guide me how to do it.
I was in a confused state about starting a conversation and proceeding in it but when I read the guidelines you mentioned above I became confident. thank you for your innumerable ………….
Thank you so muchā¦ā¦ itās an excellent topic, and it helped me a lot
I’m so glad this was helpful to you! Thank you for sharing.
hi annemarie i have a few questions about a speech i have to make a englishi speech of what i want to become can you help me?
Hi Rebecca,
Thank you for the question. I have several lessons on the topic of presentations in English . However, for personal assistance with English or presentations, I only do that through my one-on-one classes .
thank you so much…… it’s really helpful for me….
You’re very welcome, Shalini.
Thanks its really nice to develop the presentation skills
Awesome. I’m glad it was helpful to you, Mohammed.
I have to give a demo on one of your programs next week. I would like you to check my self introduction ā Good afternoon everyone and thank you for all of your presence. Before we get into the session I would like to quickly introduce myself. My name is Dinesh . I am working as a Pharmaceutical sale and promotion of the brands for Arrient Healthcare. I am in this filed for the past ten years. Before becoming trainer I worked as a medical representatives for different pharma company . I am highly interested in learning from people and … Read more Ā»
Please ignore my previous comment. Yea the demo was a success. So hereafter I will sayāI have been in this field for the past four years. Actually I worked for different consultancies so I didn’t include an article there.
I have to give a demo on one of your programs next week. I would like you to check my self introduction – Good afternoon everyone and thank you for all of your presence. Before we get into the session I would like to quickly introduce myself. My name is Monica. I am working as a Soft Skill Trainer at Synergy School of Business Skills. I am in this filed for the past four years. Before becoming trainer I worked as a Recruiter for different job consultancy. I am highly interested in learning from people and I think teaching/training is … Read more Ā»
Thank you for sharing your example! One note: “I am in this field for the past four years.” –> Don’t forget, when we’re talking about something that started in the past and continues to now, we use the present perfect. How might you change this sentence to fix the grammar?
Also, we want to add an article to, “… I worked as a recruiter for [a] different job consultancy.”
I wish you much success in your demo this week! Best, Annemarie
Yea the demo was a success! So hereafter I will say”I have been for the past four years. Actually I worked for different consultancies.
I like it but I think capturing their attention is the most difficult part in preparing a presentation. From my little experience, I used to talk about something out of the scope of the presentation in order to grasp their attention. For example, I had a presentation about medical terminology and its parts (suffix, prefix —). So I provided example which is Ultra Violet then I talked about the ultraviolet in the sun and Vitamin D deficiency. They liked the talk because it is very important to them and by this topic I captured their attention more and more.
Hello Fadia, I’m sorry I’m so late in responding to your comment! I agree with you: capturing attention is very challenging to do. It requires understanding your audience, knowing what is important to them, and how to connect with them. In English-speaking culture, we often connect by telling a story or showing we understand a problem the audience has. I think you’re exactly right to talk about something that is maybe “off topic” or out of the scope of the presentation, as you said, to get their attention first. It sounds like you did a great job in your experience!! … Read more Ā»
hi there it was great going through your enlightening presentation skills however i would be even more delighted if you put some quotes for various PPT’s which will give us an instant ideas during the adhoc PPT like myself…just a suggestion.
š£ The Confident Women Community in April The CWC is where women learn, practice, speak, and make progress. Coming in April we have speaking partner matching PLUS new study guides on travel. šŗļø
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SpeakUp resources
Starting a presentation in english: methods and examples.
- By Jake Pool
If youāre going to make it in the professional world, most likely youāll have to give a presentation in English at some point. No reason to get nervous!
Most of the work involved lies in the introduction. You may or may not need an English presentation PPT file, your topic, audience, or time limit may vary, but a strong opening is a must no matter what! Everything that follows can build from the opening outline you present to your audience.
Letās look at some guidelines for starting a presentation in English. If you can master this part, youāll never have to worry about the rest!
Opening in a Presentation in English
While itās important to have your entire presentation organized and outlined, planning and organization are especially important in the introduction. This is what will guide you through a clear and concise beginning. Letās look at how to start a presentation with well-organized thoughts .
Introduction Outline
- Introduce yourself and welcome everyone.
- State the purpose of your presentation
- Give a short overview of the presentation
As we say, itās as easy as 1-2-3. (No need for a more detailed English presentation script!) Letās examine the first step.
1. Introduce Yourself & Welcome Everyone
The self-introduction is your opportunity to make a good first impression. Be sure to open with a warm welcome and use language that is familiar and natural. Based on your audience, there are a few different expressions you can use to start your presentation.
If youāre presenting to coworkers who may already know you:
- Hello, [name] here. I would like to thank you all for your time. As you may know, I [describe what you do/your job title] I look forward to discussing [topic] today.
- Good morning/afternoon/evening everyone. Thank you for being here. For those who donāt know me, my name is [name], and for those who know me, hello again.
If youāre presenting to people youāve never met:
- Hello everyone, itās nice to meet you all. My name is [name] and I am the [job/title].
- Hello. Welcome to [event]. My name is [name] and I am the [job/title]. Iām glad youāre all here.
There are certainly more ways to make an introduction. However, itās generally best to follow this format:
- Start with a polite welcome and state your name.
- Follow with your job title and/or the reason youāre qualified to speak on the topic being discussed.
2. State the Purpose of Your Presentation
Now that your audience knows who you are and your qualifications, you can state the purpose of your presentation. This is where you clarify to your audience what youāll be talking about.
So, ask yourself, ā What do I want my audience to get from this presentation? ā
- Do you want your audience to be informed?
- Do you need something from your audience?
- Do you want them to purchase a product?
- Do you want them to do something for the community or your company?
With your goal in mind, you can create the next couple of lines of your presentation. Below are some examples of how to start.
- Let me share with youā¦
- Iād like to introduce you to [product or service]
- Today I want to discussā¦
- I want to breakdown for you [topic]
- Letās discussā¦
- Today I will present the results of my research on [topic]
- By the end of this presentation, youāll understand [topic]
- My goal is to explainā¦
- As you know, weāll be talking aboutā¦
When talking about the purpose of your presentation, stick to your goals. You purpose statement should be only one to three sentences. That way, you can give your audience a clear sense of purpose that sets them up for the rest of the presentation.
3. A Short Overview of the Presentation
The final step in starting your presentation is to give a short outline of what youāll be presenting. People like a map of what to expect from a presentation.
It helps them organize their thoughts and gives a sense of order. Also, it lets the audience know why theyāre listening to you. This is what youāll use to grab their attention, and help them stay focused throughout the presentation.
Here are some examples of how you can outline your presentation:
- Today, Iām going to coverā¦ Then weāll talk aboutā¦ Lastly, Iāll close onā¦
- Weāre going to be covering some key information you need to know, includingā¦
- My aim with this presentation is to get you toā¦ To do that weāll be talking about…
- Iāve divided my presentation into [number] sectionsā¦ [List the sections]
- Over the next [length of your presentation] Iām going to discussā¦
Thatās it! Itās as simple as 1-2-3. If you have a fear of public speaking or are not confident about presenting to a group of people, follow these three steps. Itās a simple structure that can get you off to a good start. With that in mind, there are other ways to bring your introduction to the next level too! Read on for bonus tips on how to really engage your audience, beyond the basics.
For a Strong Presentation in English, Engage your Audience
Presentations arenāt everyoneās strongest ability, and thatās OK. If youāre newer to presenting in English, the steps above are the basics to getting started. Once youāre more comfortable with presenting, though, you can go a step further with some extra tricks that can really wow your audience.
Mastering the skill of engaging an audience will take experience. Fortunately, there are many famous speakers out there you can model for capturing attention. Also, there are some common techniques that English-speakers use to gain an audienceās attention.
*How and when you use these techniques in your introduction is at your discretion, as long as you cover the 3 steps of the introduction outline that we discussed earlier.*
Do or say something shocking.
The purpose of shocking your audience is to immediately engage them. You can make a loud noise and somehow relate the noise to your presentation. Or, you can say, ā Did you know thatā¦ ā and follow with a shocking story or statistic. Either way, the objective is to create surprise to draw their attention.
Tell a story
Telling a story related to your presentation is a great way to get the audience listening to you.
You can start by saying, ā On my way to [location] the other dayā¦ ā or ā On my way here, I was reminded ofā¦ ā and then follow with a story. A good story can make your presentation memorable.
Ask your audience to take part
Sometimes a good introduction that captures attention will involve asking for help from the audience. You can ask the audience to play a quick game or solve a puzzle thatās related to your presentation. Also, you could engage the audience with a group exercise. This is a great way to get people involved in your presentation.
There are many more ways to engage the audience, so get creative and see what you can think up! Here are some resources that will help you get started.
Also, if you want to get better at public speaking (and help your English speaking too!), a great organization to know about is the Toastmasters . The organization is dedicated to helping you be a better speaker, and there are many local groups in America. They offer free lessons and events to help you master your English speaking, and also offer additional help to paying members.
The Takeaway
A presentation in English? No problem, as long as your introduction sets you up for success . Admittedly, this can be easier said than done. Native speakers and non-native speakers alike sometimes struggle with getting a good start on their English presentation. But the advice above can help you get the confidence you need to lay a good foundation for your next speech !
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Free English Lessons
Presentations in english – video.
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In this lesson, you can learn how to make presentations in English.
Do you have to make presentations in english in your job imagine you have to give an important presentation in english tomorrow. how would you feel about it, this business english lesson will help you learn useful phrases and techniques to introduce yourself and your topic, keep your ideas organised, deal with problems, and respond to questions from audience members., quiz: presentations in english.
Now, test your knowledge of what you learned in the lesson by trying this quiz.
There are 20 questions, following the same order as the lesson.
You will get your score at the end, when you can click on āView Questionsā to see all the correct answers.
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1 . Question
For those who donāt ________ me, my nameās Elaine, and I work in the HR department.
Choose the missing word.
2 . Question
Write the words in the correct gaps. There is one word you donāt need to use.
Before we , let me myself : Iām Jenny and Iām the head of purchasing.
3 . Question
Put the words in order to create something you might say at the start of a presentation.
View Answers:
4 . Question
Put these sentences in order to create the introduction to a presentation.
- Iāll begin by highlighting some of the issues that have faced the retail sector during the pandemic.
- Finally, Iāll suggest some solutions for how we might tackle them in the coming year.
- Then Iāll explain what we believe are our greatest challenges.
5 . Question
Iāll begin by lining out the policies, and then Iāll go on to highlight what they mean for you and your working habits.
The highlighted words are not used correctly; there should be one word (an -ing verb) instead. Write the correct word below.
6 . Question
Write the missing word to complete a common phrase used to introduce an interesting fact.
Did you that the average office worker in London spends more than two hours commuting to and from work?
7 . Question
Complete the gaps in Dale Carnegieās famous quote about making presentations, using the verbs āsayā and ātellā in the correct form.
ā the audience what youāre going to ; it, and then them what youāve .ā
8 . Question
Next, Iād like to talk about the new marketing drive to attract teens.
The highlighted words are an example of what?
- signposting language
- getting the audienceās attention
- inviting questions
- introducing yourself
9 . Question
Letās move ________ and discuss the latest customer feedback report.
Choose the correct word.
10 . Question
At this , Iād to to the companyās performance on punctuality.
11 . Question
Put the words in order to create an example of signposting language.
12 . Question
Letās examine this in more ________.
Choose the two words that are possible.
13 . Question
14 . question.
Write a two-word phrasal verb thatās used as signposting language at the end of a presentation. (You use the same phrasal verb to mean put paper around an item before giving it as a present).
To , letās remind ourselves of why this should matter to everyone here.
15 . Question
So, youāve heard what I have to say. What conclusions can you take ________ from this?
16 . Question
Which question is not an example of a filler phrase, which you might say if you need some thinking time?
- Where was I?
- So, what was I saying?
- Whatās the word in English again?
- Whatās your take on this?
The odd one out ā in other words, the answer youāre looking for ā is a question that asks for someoneās opinion.
17 . Question
Complete this signposting language with a seven-letter word that means āmake something clearā. You might say this if you realise you need to explain something in a different way.
To , I wanted to say that ā¦
18 . Question
Write the words in the correct gaps to create a sentence you might say to delay answering a question. There is one word you donāt need to use.
Iāve time for questions at the end of this session, so weāll your idea later.
19 . Question
- Youāve raised an important point there. What does everyone else think about this?
What technique is this an example of?
- delaying the answer to a question
- deflecting the answer to a question
- dismissing a question
20 . Question
Thanks for your putting in , but I donāt see how thatās connected to what Iām saying.
The highlighted words are not used correctly; there should be a one-word noun instead. Write the correct word below.
1. How to Introduce Yourself and Your Topic
If some people in the audience donāt know who you are, you should introduce yourself and your position.
In a more formal setting, you could say something like this:
- Good morning everyone. For those who donāt know me, my nameās Simon, and I work in the marketing department.
- Hello everybody. Before we begin, let me introduce myself briefly: Iām Reese and Iām the head of HR.
If you work in a more informal company, you could say:
- Hi guys; if you donāt know me, Iām Sylvia and I work in digital marketing.
- Hello! I see some new faces, so Iāll introduce myself first: Iām Julia and Iām one of our customer service team.
Next, you need to introduce your topic.
If your presentation topic is simpler, you could just say one sentence, like this:
- Today, Iām going to be talking about our new HR policies and how they affect you.
- Iād like to talk to you today about quality control and why weāre all responsible for quality control, whichever department you work in.
If your topic is more complex, you might add more detail to break your idea into stages. For example:
- Today, Iām going to be talking about our new HR policies and how they affect you. Iāll begin by outlining the policies, and then Iāll go on to highlight what they mean for you and your working habits. Finally, Iāll briefly discuss why we feel these new policies are necessary and beneficial for us all.
Hereās another example:
- Iād like to talk to you today about quality control and why weāre all responsible for quality control, whichever department you work in. First of all, Iāll explain why āquality controlā has a broader meaning than you might expect. Iāll continue by giving examples of real quality control, and why this matters for all of us. To finish, Iāll be asking you to think of ways you can incorporate quality control into your working habits.
Here, you saw two examples. You can use these as templates to begin your presentation:
- Iāll begin byā¦ and then Iāllā¦ Finally, Iāllā¦
- First of all, Iāllā¦ Iāll continue byā¦ To finish, Iāllā¦
Okay, now you can practice! Weād like you to do two things.
First, practice introducing yourself informally, and explaining your topic in a simple way, with one sentence.
Then, practice introducing yourself formally, and explaining your topic in a more detailed way.
Pause the video and practice speaking. All the language you need is in this section.
Learn more about this topic with another free English video lesson from Oxford Online English: Greetings and Introductions .
Ready? Letās move on!
2. How to Make a Strong Start
Iām sure that in your life, youāve heard good speakers and bad speakers.
Good speakers grab your attention and donāt let go. You want to hear what they have to say. You feel interested and energised by listening to them.
Bad speakers are the opposite. Even if you try to make yourself listen, you find that your attention drifts away. Your eyelids feel heavy, and you have to struggle to stay awake.
So, hereās a question: whatās the difference between good speakers and bad speakers? And, how can you make sure you speak effectively when you make your presentation in English?
Hereās one way to think about it: bad speakers donāt think they have to earn your attention. Good speakers understand that no one has to listen to them, so they work hard to make you want to pay attention.
What does this mean for you, and your presentation?
Getting peopleās attention starts from the beginning. You need to make it clear what people should expect from your presentation, and why they should care about what you have to say.
Sounds like a nice idea, but how do you do this?
Here are three techniques you can use.
One: establish a problem which many people in your audience have. Then, establish that you have a solution to their problem.
For example:
- Have you ever felt unfairly treated at work, or felt that the work you do isnāt appreciated? Weāve been working to design new HR policies that will make sure all staff get fair recognition for their contribution to the company.
In this way, you take a boring-sounding topic like HR policies, and you make it more relevant to your audience. How? By connecting it with their experiences and feelings.
The second technique? Mention an interesting fact, or a surprising statistic to get peopleās attention.
- Did you know that the average office worker spends eight hours a day at work, but only does four hours of productive, useful work? Iām here to tell you about āquality controlā, and how you can use this idea to make better use of your time.
Finally, you can engage people by telling a short story and connecting it to your topic. Stories are powerful, and they can add an emotional dimension to your topic if you do it well. For example:
- I once met a young salesmanāI wonāt mention his name. He spent several weeks building a relationship with a potential client. He worked overtime, and he was working so hard that he was under severe stress, which started to affect his personal life. In the end, he didnāt close the dealāthe clients signed with another firm. Today, Iām going to talk about confidence as a sales tool, and how you can avoid the traps that this young man fell into.
Use one of these three techniques in your introduction to connect with your audience and show them why they should be interested in what you have to say.
Hereās a question for you: which technique would you prefer to use, and why?
Okay, now youāve introduced your topic and you have everyoneās attention. What next?
3. Using Signposting Language
Thereās a famous quote about making presentations:
- āTell the audience what youāre going to say; say it, and then tell them what youāve said.ā
Have you heard this before? Do you know who said it?
This comes from Dale Carnegie , a very successful American salesman and writer. He lived a long time ago, but his advice is still relevant today.
So, hereās a question: what does the quote mean?
It means that your presentation shouldnāt just give information. You also need to show people how your information is organized.
To do this, you need signposting language.
Let me give you an example to explain.
Imagine you go to a website. The website is full of really useful, interesting information. But, the information is all on one page. Thereās no organization, and you have to scroll up and down, up and down this huge page, trying to find what you need. Would you stay on that website?
Probably not. Youāll find a website which makes it easier for you to find the information you need.
Whatās the point here?
The point is that having interesting or relevant information is not enough. How you structure and organize your information is equally important.
If you donāt structure your presentation clearly, people wonāt pay attention, just like you wonāt stay on a website if you canāt find the information you want.
So, how can you do this?
You use signposting language. This means using words and phrases to show the audience where your points begin and end, to show whatās coming next, and to remind them about things you talked about before.
- Okay, that covers the new policies. Next, Iād like to move on and discuss what these policies mean for you.
- Now that youāve heard a bit about what not to do, letās focus on positive advice to help you be more effective salespeople and close more of your leads.
When you say something like this, you arenāt giving people information about the topic of your presentation. Instead, youāre showing people where you are, and where youāre going next.
Itās a kind of signpost. You donāt need signposts to travel from one place to another, but they can make it easier.
What else can you use signposting language for?
You can use signposting language to move from one point to the next. For example:
- Next, Iād like to talk aboutā¦
- Letās move on and discussā¦
- At this point, Iād like to turn toā¦
You can use signposting language to add detail to an idea:
- Let me go into some more detail aboutā¦
- Letās examine ā¦ in more depth.
- Iād like to elaborate onā¦
You can use signposting language to show that youāve finished your main points, and youāve reached your conclusion:
- To wrap up, letās remind ourselves of why this should matter to everyone here.
- Letās review the key points from this session.
- So, youāve heard what I have to say. What conclusions can you take away from this?
If you have an important presentation in English, practice using signposting language.
Use signposting language to move between points, to show when youāre giving a summary or going into more detail, and to signal that youāve reached your conclusion.
Okay, but things donāt always go so smoothly in real life. We know that! Letās look at some advice and language for dealing with problems during your presentation.
4. Dealing With Problems
Imagine youāre making your presentation in English. What could go wrong? What problems could you have?
There are many common problems:
You might forget where you were, or forget an important word. You might realise that you said something wrong, or you didnāt explain something clearly. You might forget to mention something important. Or, someone might ask you an awkward question, which you have no idea how to answer.
Of course, there are other possibilities!
Letās think about these problems. What can you do, and more importantly, what can you say in these situations?
First of all, itās a good idea to make a cue card with key points, as well as any important vocabulary you need. If you lose your place, or you forget a word, it could help.
However, you canāt prepare for everything. So, itās useful to learn some phrases to deal with problems smoothly.
If you lose your place, and canāt remember what to say next, you can use a filler phrase like:
If you still canāt remember, look at your cue card with your main points.
Of course, forgetting something isnāt ideal. But, if you do, itās better to keep talking, rather than just standing there in silence.
What if you make a mistake, or you realise that you didnāt explain something well?
You could say:
- Let me rephrase that.
- Actually, what I meant to say isā¦
- To clarify, I wanted to say thatā¦
In this way, you can correct yourself without admitting that you made a mistake!
What if you realise that you forgot to mention something important?
Use a phrase like this:
- Let me just add one more thing:ā¦
- Iād like to add something to a point we discussed earlier.
- Let me return to an earlier point briefly.
Again, this allows you to correct your mistake in a confident way, so you look like youāre in control.
Finally, what do you do if someone asks you a difficult question, which you canāt answer?
You have a few options. First, you can delay giving an answer. For example:
- Iāve allocated time for questions at the end of this session, so weāll address your idea later.
- Iām not in a position to answer that right now, but Iāll get back to you later this week.
This gives you time to think of an answer and do some research if you have to!
Next, you can deflect the question, by asking a question back, or maybe by asking other audience members what they think. For example:
- Thatās an interesting question. Before I answer, Iād like to know: whatās your take on this?
Finally, if the question is irrelevant, you can dismiss the question and move on. For example:
- Thanks for your input, but I donāt see how thatās connected to what Iām saying.
- I donāt mean to be blunt, but I donāt think thatās relevant to todayās discussion.
Notice how you can use phrases like thanks for your input, butā¦ or I donāt mean to be blunt, butā¦ to make your language more indirect and polite.
So, for dealing with difficult questions, just remember the three dās: delay, deflect, dismiss!
Thanks for watching!
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Blog > English Presentation Structure (Introduction, Closing) & useful Phrases
English Presentation Structure (Introduction, Closing) & useful Phrases
02.21.20 ā¢ #powerpoint #presentation #english.
When giving a presentation in english, there are certain guidelines you should follow. Maybe you haven't got a lot of experience presenting - or you would simply like to refresh your already existing knowledge - we're here to teach you the basics about presenting and provide you with a free list of useful phrases and the basic structure you can in your presentation!
1. Structure
The general structure of a presentation is the following:
- Introduction
It is up to you to design these three parts. Using videos or everyday-examples can be a great way to introduce the audience to the topic. The important thing is that you capture the audience's attention from the beginning by making an interesting introduction. The main part is where you present your topic, ideally divided into sections. You can be creative with it - incorporate images, videos, stories or interactive polls . We generally recommend using different kinds of elements, as that makes the presentation more lively. Make sure your main part is well structured, so your audience can follow. In the conclusion, you should give a short summary of the points you made without adding any new information. You can also make an appeal to your audience in the end.
2. Useful Phrases
Here you'll find several phrases that you'll need in every presentation. Of course, you should adapt them and use them in a context that is suitable for your setting. The phrases are divided into subcategories so you can find what you're looking for more easily.
Starting your Presentation
In your introduction, you should:
Welcome your audience
Good morning/afternoon/evening everyone!
Ladies and gentlemen, I welcome you to my presentation about...
Introduce yourself
I am ... (from company ...) and today I would like to introduce you to the topic of ...
My name is ... and I am going to talk about ... today.
Icebreakers (for audience engagement)
Icebreaker polls are an amazing way to engage your audience instantly. They function as a fun and playful element at the beginning, giving you the perfect start you need to give a successful presentation. Click here to read our detailed post about icebreaker polls!
Mention the presentation topic and the reason for giving the presentation
I am grateful to be here today and tell you you about...
I would like to take this opportunity to talk about ...
I am here today to talk to you about ...
The reason why I am here today to talk about ... is ...
The purpose of this presentation is to ...
My goal today is to ...
Hopefully, by the end of the presentation, you will all know more about ...
Give a short overview of the content
To make it as understandable as possible, I divided my presentation into ... parts. In the first part, I will concentrate on ..., the second part will be about ..., ...
First of all, I will give you a short introduction, then we will move on to ...
... and finally, I will give you some insights to ...
Here are a few phrases that you could use during the whole presentation, but especially in the main part.
Engage your audience
In order to raise the audience's attention and improve their engagement, it is extremely important to make contact with them. A great way to do so is by adding interactive elements such as polls. If you would like to know more about this topic, read our article on How To Boost Audience Engagement . You can also use a software like SlideLizard , which allows you to conduct live polls, do Q&A sessions with your audience, share your resources and many more benefits that take your presentation to the next level.
Please raise your hand if you ...
Have you ever thought about ... ?
I would like to do a poll about ...
Please ask any questions as soon as they arrive.
On one hand, ā¦ on the other handā¦
Comparing ā¦ with ā¦, we can see thatā¦
Clearly, ā¦ makes more sense than ā¦
Whereas Option A is ā¦, Option B is ā¦
Making new points
Firstly,ā¦ Secondly,ā¦
What also has to be mentioned isā¦
Next, I would like to bring up the topic ofā¦
That being said, now we are going to take a look atā¦
Let's move on to the next topic.
On the next slide,ā¦
The last thing I would like to mention isā¦
We made a whole blog post about how to pose questions in your presentation: The Right Way to do a Question Slide .
Talking about images or videos
In this image you can clearly see that ...
We are now going to take a look at a picture/video of ...
I'm going to show you a video by ... about ... now.
I've prepared a video about ...
Talking about statistics and charts
I am now addressing this graph that refers to the results of study XY.
In the graph on this slide, you can see that ...
The average is at ...
This graph clearly shows that the majority ...
According to this graph, the focus should be on ...
What that study tells us for practice is that we should ...
Emphasizing
I would like to emphasize the importance of ...
Moreover, it has to be said that ...
I want to stress the importance of ...
We always have to remember that ...
This is of high significance because ...
That part is especially important because ...
When something goes wrong
I am sorry, but it seems like the projector isn't working.
Could someone please help me with ...?
Is anybody here who knows how to ...?
Could someone give me a hand with ...
I would like to apologize for ...
I apologize for the technical problems, we are going to continue in a minute.
I am sorry for the inconvenience.
End of Presentation
In the conclusion, you should...
Sum up the main points
In conclusion I can say thatā¦
To sum up the main points,ā¦
With all mentioned aspects taken into consideration, I can say thatā¦
Make an appeal
So please, in the future, try to be conscious about...
Please take a moment to think about...
I would like to encourage you to...
Thank your audience and say goodbye
It was a pleasure being here today.
Thank you for listening and goodbye.
Thank you for being such a great, engaged audience. Goodbye.
Thank you so much for listening, see you next time.
What is the structure of a presentation?
Your presentations should always have an Introduction, a Main part and a Conclusion.
What is a good way to begin a presentation?
You can start by introducing yourself, giving an overview of your topic, telling a little story or showing the audience an introductory video or image.
What are good phrases to use in English presentations?
There are many phrases that will make your presentation a lot more professional. Our blog post gives you a detailed overview.
Related articles
About the author.
Pia Lehner-Mittermaier
Pia works in Marketing as a graphic designer and writer at SlideLizard. She uses her vivid imagination and creativity to produce good content.
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Giving an Academic Presentation in English
Intermediate Level
- Adrian Wallwork 0
English for Academics, Pisa, Italy
You can also search for this author in PubMed Google Scholar
- Insights based on the authorās presentations as well as observing of thousands of congress presentations
- Exercises based on 1000+ hours of teaching scientific English and English for Academic Purposes
- Simple, practical, informative, and fun
Part of the book series: English for Academic Research (EAR)
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Table of contents (13 chapters)
Front matter, the key aims of a presentation.
Adrian Wallwork
Resources: Presentations on TED and YouTube
Preparing a script before you create the slides, pronunciation, intonation, and speed of voice, starting your presentation: giving the big picture, explaining technical slides, the visual aspect of slides, the conclusions and final slide, q&a session, doing presentations online, practising, improving, and getting feedback, back matter.
This book is for university students, with at least a mid-intermediate level of English.
It can be used as part of an English for Academic Purposes (EAP) course, either alone or with the companion volume Writing an Academic Paper in English.
The chapters are independent so that EAP teachers and students can choose those sections that best fit their needs. This means that a course could range from a minimum of 20 hours, up to 60 hours or more.
There is an introductory chapter that includes what role academics play in todayās world, where success is not just measured in terms of paper output and presentations at conferences, but also in involvement interdisciplinary projects and supporting society at large.
Each chapter covers either a particular skill (e.g. preparing a script, pronunciation, visuals, how to begin and end a presentation) or the particular purpose of a specific moment in a presentation. For example, the final slide is designed not just to conclude and thank the audience, but is an opportunity to reach out for collaborations and assistance. The aims of each part of a presentation are also highlighted by comparisons with non-academic situations where similar skills are required.
The course is highly practical with screenshots from real presentations given by PhD students. It is also designed to be fun to use.
Other books in the series:
Writing an Academic Paper in English
Essential English Grammar and Communication Strategies
Adrian Wallwork is the author of more than 40 ELT and EAP textbooks. He has trained several thousand PhD students and researchers from around 50 countries to write research papers and give presentations. He is also the co-founder of e4ac.com, an editing agency for non-native English-speaking researchers.
- presentation skills
- international conferences
- non-native audiences
Adrian Wallwork is the co-founder of English for Academics (e4ac.com), which specializes in editing and revising scientific papers, as well as teaching English for Academic Purposes (EAP) to PhD students. He has written course books for Oxford University Press, discussion books for Cambridge University Press, and other books for BEP and Scholastic and several publishers in Italy. Adrian also self-publishes discussion books for the TEFL market (tefldiscussions.com).
For SpringerNature, he has written three series of books on Academic English, Business English and General English.
His passion is teaching PhD students and researchers how to write and present their research.
Book Title : Giving an Academic Presentation in English
Book Subtitle : Intermediate Level
Authors : Adrian Wallwork
Series Title : English for Academic Research
DOI : https://doi.org/10.1007/978-3-030-95609-7
Publisher : Springer Cham
eBook Packages : Education , Education (R0)
Copyright Information : The Editor(s) (if applicable) and The Author(s), under exclusive license to Springer Nature Switzerland AG 2022
Softcover ISBN : 978-3-030-95608-0 Published: 24 June 2022
eBook ISBN : 978-3-030-95609-7 Published: 23 June 2022
Series ISSN : 2625-3445
Series E-ISSN : 2625-3453
Edition Number : 1
Number of Pages : XI, 238
Number of Illustrations : 275 b/w illustrations, 102 illustrations in colour
Topics : Linguistics, general , Language Education
Policies and ethics
- Find a journal
- Track your research
Princeton Correspondents on Undergraduate Research
How to Make a Successful Research Presentation
Turning a research paper into a visual presentation is difficult; there are pitfalls, and navigating the path to a brief, informative presentation takes time and practice. As a TA forĀ GEO/WRI 201: Methods in Data Analysis & Scientific Writing this past fall, I saw how this process works from an instructorās standpoint. Iāve presented my own research before, but helping others present theirs taught me a bit more about the process. Here are some tips I learned that may help you with your next research presentation:
More is more
In general, your presentation will always benefit from more practice, more feedback, and more revision. By practicing in front of friends, you can get comfortable with presenting your work while receiving feedback. It is hard to know how to revise your presentation if you never practice. If you are presenting to a general audience, getting feedback from someone outside of your discipline is crucial. Terms and ideas that seem intuitive to you may be completely foreign to someone else, and your well-crafted presentation could fall flat.
Less is more
Limit the scope of your presentation, the number of slides, and the text on each slide. In my experience, text works well for organizing slides, orienting the audience to key terms, and annotating important figures–not for explaining complex ideas. Having fewer slides is usually better as well. In general, about one slide per minute of presentation is an appropriate budget. Too many slides is usually a sign that your topic is too broad.
Limit the scope of your presentation
Donāt present your paper.Ā Presentations are usually around 10 min long. You will not have time to explain all of the research you did in a semester (or a year!) in such a short span of time. Instead, focus on the highlight(s). Identify a single compelling research question which your work addressed, and craft a succinct but complete narrative around it.
You will not have time to explain all of the research you did. Instead, focus on the highlights. Identify a single compelling research question which your work addressed, and craft a succinct but complete narrative around it.
Craft a compelling research narrative
After identifying the focused research question, walk your audience through your research as if it were a story. Presentations with strong narrative arcs are clear, captivating, and compelling.
- Introduction (exposition — rising action)
Orient the audience and draw them in by demonstrating the relevance and importance of your research story with strong global motive. Provide them with the necessary vocabulary and background knowledge to understand the plot of your story. Introduce the key studies (characters) relevant in your story and build tension and conflict with scholarly and data motive. By the end of your introduction, your audience should clearly understand your research question and be dying to know how you resolve the tension built through motive.
- Methods (rising action)
The methods section should transition smoothly and logically from the introduction. Beware of presenting your methods in a boring, arc-killing, āthis is what I did.’ Focus on the details that set your story apart from the stories other people have already told. Keep the audience interested by clearly motivating your decisions based on your original research question or the tension built in your introduction.
- Results (climax)
Less is usually more here. Only present results which are clearly related to the focused research question you are presenting. Make sure you explain the results clearly so that your audience understands what your research found. This is the peak of tension in your narrative arc, so donāt undercut it by quickly clicking through to your discussion.
- Discussion (falling action)
By now your audience should be dying for a satisfying resolution. Here is where you contextualize your results and begin resolving the tension between past research. Be thorough. If you have too many conflicts left unresolved, or you donāt have enough time to present all of the resolutions, you probably need to further narrow the scope of your presentation.
- Conclusion (denouement)
Return back to your initial research question and motive, resolving any final conflicts and tying up loose ends. Leave the audience with a clear resolution of your focus research question, and use unresolved tension to set up potential sequels (i.e. further research).
Use your medium to enhance the narrative
Visual presentations should be dominated by clear, intentional graphics. Subtle animation in key moments (usually during the results or discussion) can add drama to the narrative arc and make conflict resolutions more satisfying. You are narrating a story written in images, videos, cartoons, and graphs. While your paper is mostly text, with graphics to highlight crucial points, your slides should be the opposite. Adapting to the new medium may require you to create or acquire far more graphics than you included in your paper, but it is necessary to create an engaging presentation.
The most important thing you can do for your presentation is to practice and revise. Bother your friends, your roommates, TAs–anybody who will sit down and listen to your work. Beyond that, think about presentations you have found compelling and try to incorporate some of those elements into your own. Remember you want your work to be comprehensible; you arenāt creating experts in 10 minutes. Above all, try to stay passionate about what you did and why. You put the time in, so show your audience that itās worth it.
For more insight into research presentations, check out these past PCUR posts written by Emma and Ellie .
ā Alec Getraer, Natural Sciences Correspondent
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How to Ace Your Business Presentation in English
So, you need to make a business presentation in English.
First of all, congratulations! To be in your position, you must have invested a huge amount of time and effort in your English language skills. You should be proud.
That said, we totally understand that giving a presentation in a second language can be a challenge. You may be worried that your audience wonāt understand your accent. Perhaps you are wondering whether you need to use specific vocabulary. Maybe youāre not sure how best to handle questions from your audience.
If this sounds like you, donāt worry. In this post, weāre going to run through our top tips for acing your business presentation in English. Even if youāve already made a few presentations in the language, weāre sure youāll find these suggestions helpful.
So, read on to learn more. And before we start, let us wish you the very best of luck in delivering your next presentation.
Understand your audience
As with all forms of communication, itās vital that you understand who your audience is. Even in the business world, you can find yourself speaking to very different groups of people.
For example, if you are giving a presentation to members of another company, you would certainly be more formal than when you give a presentation to members of your own team. In each case, you need to think about what your audience will expect from your presentation.
So, before you write a word, ask yourself these questions about your audience. Who are they? What interests them? What do they need to know? What do you want them to do as a result of your presentation?
One useful tip for writing your presentation is to imagine your audience is a single person. Itās easier to write convincingly if you have a single person in mind. Try it!
Mind your language
Most audiences will expect you to give your presentation using formal Business English . Donāt make the mistake of confusing Business English with business jargon .
Successful Business English uses language that is simple, direct, professional and easy to understand. Business jargon on the other hand, relies on obscure phrases, clichƩs, and acronyms. In many cases, business jargon is complex, not very precise and a barrier to good communication .
We have some useful resources on Business English on this page . However, if in doubt, keep the language of your presentation as simple and clear as possible. Itās also a good idea to use sentences with the active, rather than the passive voice. This allows you to use fewer words, which makes your sentences shorter and more engaging.
To give an example, this is a sentence in the passive voice:
The interview was failed by over one third of applicants.
Now compare this sentence, which is in the active voice.
Over one-third of applicants failed the interview.
To learn more about the active and the passive voice, check out this explainer from the British Council.
Practise, practise, practise
If English isnāt your first language, itās more important than ever to practise your presentation before delivering it. By practising, youāll feel more comfortable using English in a business setting. Youāll be able to work on any words or phrases you find difficult to pronounce, or you can change them to words or phrases you are more comfortable with.
Ideally, you should practise giving your presentation in front of someone else. That way you can get useful feedback on what works well, and what doesnāt. If thatās not possible, make a video of yourself giving your presentation. When you see yourself on screen, it will give you helpful insights into ways you can improve your delivery.
Donāt forget to introduce yourself
It may sound obvious, but donāt forget to introduce yourself at the very beginning of your presentation. It not only breaks the ice , but itās an opportunity to get the audience on your side. If you are presenting to native English speakers, you may wish to tell them that English is not your first language ā but donāt apologise for it! If anything, your audience will be impressed that you can give a presentation in a second language.
Have a clear structure
When people learn to teach in the UK, they are often told to structure their lessons in this simple way:
- Say what youāre going to say
- Say what youāve said
In other words, introduce the session by explaining what you intend to talk about. This sets the audienceās expectations ā they know whatās going to happen.
You then use main part of the session to make your presentation. There are many effective ways of doing this, and weāll cover some of these soon.
Finally, finish by summarising the most important points of your presentation. This helps your audience to remember them clearly.
One other tip, if you plan to let the audience ask questions, itās a good idea to tell them youād prefer to answer them at the end of the presentation. This will discourage them from interrupting your presentation at the wrong moment.
Use storytelling
People love stories. If you can capture your audienceās imagination with a story, you can make a very powerful impression.
For example, imagine you are giving a presentation about how to commission new advertisements for your company. You want to make the point that good copywriting as just as important as good visual design.
You can either make your point directly, like this:
āSuccessful adverts rely on good writing as well as good design. If you change the wording of an advert, it can often result in extra sales ā or fewer. Therefore, the words we choose are as important as the images we use.ā.
Or you could begin with a story, like this:
āI want you to imagine itās the year 1907. A man called Louis Victor Eytinge is in prison, convicted of murder. Heās a drug addict, suffering from tuberculosis. Heās unlikely to live, never mind get out of jail. Yet, by 1923 he walked free into a well-paid advertising job and a career as a Hollywood screenwriter. How? He had written his way to freedom. I want to use his story to show you why, if we want successful adverts, we need to commission powerful writing as well as good design.ā
Which version of the presentation would you rather listen to?!
Remember pace and pitch
One useful tip for acing your business presentations in English is to vary the pace and pitch of your delivery.
While you donāt want to speak too fast, itās a good idea to use a different pace for different parts of your presentation. For example, when you want to communicate a key point, speaking more slowly will help people understand that you think it is important.
Equally, itās a good idea to vary the pitch of your voice. Try and keep this as natural as possible, but experiment with using a higher pitch when asking questions and a lower pitch when beginning your sentences. One good way to learn how to vary your pitch is to listen to UK news broadcasts ā news presenters are expert at varying the tone of their voice to keep listeners interested.
Add a call to action
Most business presentations are given for a specific purpose. You may want to convince another company to work with you. Or you may want to convince your own firm to invest in a new kind of product. You may simply be explaining to colleagues how a new training scheme will work.
Whatever the purpose of your presentation, always remember to tell your audience what you want them to do. This is a ācall to actionā. Do you want your audience to email you their ideas? Or send you a funding proposal? Or arrange a meeting?
No matter what you need your audience to do, donāt forget to tell them. And at the very end, be sure to thank them for their time!
More business presentation tips
There are many other tips we could share with you on how to ace a business presentation in English. For example, itās never a good idea to read your presentation from a piece of paper ā itās not engaging and it means you canāt easily make eye contact. Itās also tempting to rely too heavily on visual aids like PowerPoint, but if you get it wrong your audience will read your slides instead of listening to you. On the other hand, it can really engage an audience if you ask them to work together in small groups to share ideas or solve problems.
However you choose to make your presentation, if you prepare well, speak clearly and work hard to connect with your audience, you are very likely to succeed. And if youād like to improve your presentation skills even further, why not try live online classes with English Online ? They can help you succeed in any career where using English is essential.
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How To Write A Presentation 101 | Step-by-Step Guides with Best Examples | 2024 Reveals
Jane Ng • 05 Apr 2024 • 8 min read
Is it difficult to start of presentation? You’re standing before a room full of eager listeners, ready to share your knowledge and captivate their attention. But where do you begin? How do you structure your ideas and convey them effectively?
Take a deep breath, and fear not! In this article, we’ll provide a road map on how to write a presentation covering everything from crafting a script to creating an engaging introduction.
So, let’s dive in!
Table of Contents
What is a presentation , what should be in a powerful presentation.
- How To Write A Presentation Script
- How to Write A Presentation Introduction
Key Takeaways
Tips for better presentation.
- How to start a presentation
- How to introduce yourself
Start in seconds.
Get free templates for your next interactive presentation. Sign up for free and take what you want from the template library!
Presentations are all about connecting with your audience.
Presenting is a fantastic way to share information, ideas, or arguments with your audience. Think of it as a structured approach to effectively convey your message. And you’ve got options such as slideshows, speeches, demos, videos, and even multimedia presentations!
The purpose of a presentation can vary depending on the situation and what the presenter wants to achieve.
- In the business world, presentations are commonly used to pitch proposals, share reports, or make sales pitches.
- In educational settings, presentations are a go-to for teaching or delivering engaging lectures.
- For conferences, seminars, and public eventsāpresentations are perfect for dishing out information, inspiring folks, or even persuading the audience.
That sounds brilliant. But, how to write a presentation?
How To Write A Presentation? What should be in a powerful presentation? A great presentation encompasses several key elements to captivate your audience and effectively convey your message. Here’s what you should consider including in a winning presentation:
- Clear and Engaging Introduction: Start your presentation with a bang! Hook your audience’s attention right from the beginning by using a captivating story, a surprising fact, a thought-provoking question, or a powerful quote. Clearly state the purpose of your presentation and establish a connection with your listeners.
- Well-Structured Content: Organize your content logically and coherently. Divide your presentation into sections or main points and provide smooth transitions between them. Each section should flow seamlessly into the next, creating a cohesive narrative. Use clear headings and subheadings to guide your audience through the presentation.
- Compelling Visuals: Incorporate visual aids, such as images, graphs, or videos, to enhance your presentation. Make sure your visuals are visually appealing, relevant, and easy to understand. Use a clean and uncluttered design with legible fonts and appropriate color schemes.
- Engaging Delivery: Pay attention to your delivery style and body language. You should maintain eye contact with your audience, use gestures to emphasize key points, and vary your tone of voice to keep the presentation dynamic.
- Clear and Memorable Conclusion: Leave your audience with a lasting impression by providing a strong closing statement, a call to action, or a thought-provoking question. Make sure your conclusion ties back to your introduction and reinforces the core message of your presentation.
How To Write A Presentation Script (With Examples)
To successfully convey your message to your audience, you must carefully craft and organize your presentation script. Here are steps on how to write a presentation script:
1/ Understand Your Purpose and Audience
- Clarify the purpose of your presentation. Are you informing, persuading, or entertaining?
- Identify your target audience and their knowledge level, interests, and expectations.
- Define what presentation format you want to use
2/ Outline the Structure of Your Presentation
Strong opening.
Start with an engaging opening that grabs the audience’s attention and introduces your topic. Some types of openings you can use are:
- Start with a Thought-Provoking Question: “Have you ever…?”
- Begin with a Surprising Fact or Statistic: “Did you know that….?”
- Use a Powerful Quote: “As Maya Angelou once said,….”
- Tell a Compelling Story : “Picture this: You’re standing at….”
- Start with a Bold Statement: “In the fast-paced digital age….”
Main Points
Clearly state your main points or key ideas that you will discuss throughout the presentation.
- Clearly State the Purpose and Main Points: Example: “In this presentation, we will delve into three key areas. First,… Next,… Finally,…. we’ll discuss….”
- Provide Background and Context: Example: “Before we dive into the details, let’s understand the basics of…..”
- Present Supporting Information and Examples: Example: “To illustrate…., let’s look at an example. In,…..”
- Address Counterarguments or Potential Concerns: Example: “While…, we must also consider… .”
- Recap Key Points and Transition to the Next Section: Example: “To summarize, we’ve… Now, let’s shift our focus to…”
Remember to organize your content logically and coherently, ensuring smooth transitions between sections.
You can conclude with a strong closing statement summarizing your main points and leaving a lasting impression. Example: “As we conclude our presentation, it’s clear that… By…., we can….”
3/ Craft Clear and Concise Sentences
Once you’ve outlined your presentation, you need to edit your sentences. Use clear and straightforward language to ensure your message is easily understood.
Alternatively, you can break down complex ideas into simpler concepts and provide clear explanations or examples to aid comprehension.
4/ Use Visual Aids and Supporting Materials
Use supporting materials such as statistics, research findings, or real-life examples to back up your points and make them more compelling.
- Example: “As you can see from this graph,… This demonstrates….”
5/ Include Engagement Techniques
Incorporate interactive elements to engage your audience, such as Q&A sessions , conducting live polls, or encouraging participation. You can also spin more funs into group, by randomly dividing people into different groups to get more diverse feedbacks!
6/ Rehearse and Revise
- Practice delivering your presentation script to familiarize yourself with the content and improve your delivery.
- Revise and edit your script as needed, removing any unnecessary information or repetitions.
7/ Seek Feedback
You can share your script or deliver a practice presentation to a trusted friend, colleague, or mentor to gather feedback on your script and make adjustments accordingly.
More on Script Presentation
How to Write A Presentation Introduction with Examples
How to write presentations that are engaging and visually appealing? Looking for introduction ideas for the presentation? As mentioned earlier, once you have completed your script, it’s crucial to focus on editing and refining the most critical elementāthe opening of your presentation – the section that determines whether you can captivate and retain your audience’s attention right from the start.
Here is a guide on how to craft an opening that grabs your audience’s attention from the very first minute:
1/ Start with a Hook
To begin, you can choose from five different openings mentioned in the script based on your desired purpose and content. Alternatively, you can opt for the approach that resonates with you the most, and instills your confidence. Remember, the key is to choose a starting point that aligns with your objectives and allows you to deliver your message effectively.
2/ Establish Relevance and Context
Then you should establish the topic of your presentation and explain why it is important or relevant to your audience. Connect the topic to their interests, challenges, or aspirations to create a sense of relevance.
3/ State the Purpose
Clearly articulate the purpose or goal of your presentation. Let the audience know what they can expect to gain or achieve by listening to your presentation.
4/ Preview Your Main Points
Give a brief overview of the main points or sections you will cover in your presentation. It helps the audience understand the structure and flow of your presentation and creates anticipation.
5/ Establish Credibility
Share your expertise or credentials related to the topic to build trust with the audience, such as a brief personal story, relevant experience, or mentioning your professional background.
6/ Engage Emotionally
Connect emotional levels with your audience by appealing to their aspirations, fears, desires, or values. They help create a deeper connection and engagement from the very beginning.
Make sure your introduction is concise and to the point. Avoid unnecessary details or lengthy explanations. Aim for clarity and brevity to maintain the audience’s attention.
For example, Topic: Work-life balance
“Good morning, everyone! Can you imagine waking up each day feeling energized and ready to conquer both your personal and professional pursuits? Well, that’s exactly what we’ll explore today ā the wonderful world of work-life balance. In a fast-paced society where work seems to consume every waking hour, it’s vital to find that spot where our careers and personal lives harmoniously coexist. Throughout this presentation, we’ll dive into practical strategies that help us achieve that coveted balance, boost productivity, and nurture our overall well-being.
But before we dive in, let me share a bit about my journey. As a working professional and a passionate advocate for work-life balance, I have spent years researching and implementing strategies that have transformed my own life. I am excited to share my knowledge and experiences with all of you today, with the hope of inspiring positive change and creating a more fulfilling work-life balance for everyone in this room. So, let’s get started!”
š Check out: How to Start a Presentation?
Whether you’re a seasoned speaker or new to the stage, understanding how to write a presentation that conveys your message effectively is a valuable skill. By following the steps in this guide, you can become a captivating presenter and make your mark in every presentation you deliver.
Additionally, AhaSlides can significantly enhance your presentation’s impact. With AhaSlides, you can use live polls , quizzes , and word cloud to turn your presentation into an engaging and interactive experience. Let’s take a moment to explore our vast template library !
Frequently Asked Questions
How to write a presentation step by stepĀ .
You can refer to our step-by-step guide on How To Write A Presentation Script: Understand Your Purpose and Audience Outline the Structure of Your Presentation Craft Clear and Concise Sentences Use Visual Aids and Supporting Material Include Engagement Techniques Rehearse and Revise Seek Feedback
How do you start a presentation?Ā
You can start with an engaging opening that grabs the audience’s attention and introduces your topic. Consider using one of the following approaches: Start with a Thought-Provoking Question: “Have you ever…?” Begin with a Surprising Fact or Statistic: “Did you know that….?” Use a Powerful Quote: “As Maya Angelou once said,….” Tell a Compelling Story : “Picture this: You’re standing at….” Start with a Bold Statement: “In the fast-paced digital age….”
What are the five parts of a presentation?
When it comes to presentation writing, a typical presentation consists of the following five parts: Introduction: Capturing the audience’s attention, introducing yourself, stating the purpose, and providing an overview. Main Body: Presenting main points, evidence, examples, and arguments. Visual Aids: Using visuals to enhance understanding and engage the audience. Conclusion: Summarizing main points, restating key message, and leaving a memorable takeaway or call to action. Q&A or Discussion: Optional part for addressing questions and encouraging audience participation.
A writer who wants to create practical and valuable content for the audience
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- Publication Recognition
How to Make a PowerPoint Presentation of Your Research Paper
- 4 minute read
- 120.7K views
Table of Contents
A research paper presentation is often used at conferences and in other settings where you have an opportunity to share your research, and get feedback from your colleagues. Although it may seem as simple as summarizing your research and sharing your knowledge, successful research paper PowerPoint presentation examples show us that thereās a little bit more than that involved.
In this article, weāll highlight how to make a PowerPoint presentation from a research paper, and what to include (as well as what NOT to include). Weāll also touch on how to present a research paper at a conference.
Purpose of a Research Paper Presentation
The purpose of presenting your paper at a conference or forum is different from the purpose of conducting your research and writing up your paper. In this setting, you want to highlight your work instead of including every detail of your research. Likewise, a presentation is an excellent opportunity to get direct feedback from your colleagues in the field. But, perhaps the main reason for presenting your research is to spark interest in your work, and entice the audience to read your research paper.
So, yes, your presentation should summarize your work, but it needs to do so in a way that encourages your audience to seek out your work, and share their interest in your work with others. Itās not enough just to present your research dryly, to get information out there. More important is to encourage engagement with you, your research, and your work.
Tips for Creating Your Research Paper Presentation
In addition to basic PowerPoint presentation recommendations, which weāll cover later in this article, think about the following when youāre putting together your research paper presentation:
- Know your audience : First and foremost, who are you presenting to? Students? Experts in your field? Potential funders? Non-experts? The truth is that your audience will probably have a bit of a mix of all of the above. So, make sure you keep that in mind as you prepare your presentation.
Know more about: Discover the TargetĀ Audience .
- Your audience is human : In other words, they may be tired, they might be wondering why theyāre there, and they will, at some point, be tuning out. So, take steps to help them stay interested in your presentation. You can do that by utilizing effective visuals, summarize your conclusions early, and keep your research easy to understand.
- Running outline : Itās not IF your audience will drift off, or get lostā¦itās WHEN. Keep a running outline, either within the presentation or via a handout. Use visual and verbal clues to highlight where you are in the presentation.
- Where does your research fit in? You should know of work related to your research, but you donāt have to cite every example. In addition, keep references in your presentation to the end, or in the handout. Your audience is there to hear about your work.
- Plan B : Anticipate possible questions for your presentation, and prepare slides that answer those specific questions in more detail, but have them at the END of your presentation. You can then jump to them, IF needed.
What Makes a PowerPoint Presentation Effective?
Youāve probably attended a presentation where the presenter reads off of their PowerPoint outline, word for word. Or where the presentation is busy, disorganized, or includes too much information. Here are some simple tips for creating an effective PowerPoint Presentation.
- Less is more: You want to give enough information to make your audience want to read your paper. So include details, but not too many, and avoid too many formulas and technical jargon.
- Clean and professional : Avoid excessive colors, distracting backgrounds, font changes, animations, and too many words. Instead of whole paragraphs, bullet points with just a few words to summarize and highlight are best.
- Know your real-estate : Each slide has a limited amount of space. Use it wisely. Typically one, no more than two points per slide. Balance each slide visually. Utilize illustrations when needed; not extraneously.
- Keep things visual : Remember, a PowerPoint presentation is a powerful tool to present things visually. Use visual graphs over tables and scientific illustrations over long text. Keep your visuals clean and professional, just like any text you include in your presentation.
Know more about our Scientific Illustrations Services .
Another key to an effective presentation is to practice, practice, and then practice some more. When youāre done with your PowerPoint, go through it with friends and colleagues to see if you need to add (or delete excessive) information. Double and triple check for typos and errors. Know the presentation inside and out, so when youāre in front of your audience, youāll feel confident and comfortable.
How to Present a Research Paper
If your PowerPoint presentation is solid, and youāve practiced your presentation, thatās half the battle. Follow the basic advice to keep your audience engaged and interested by making eye contact, encouraging questions, and presenting your information with enthusiasm.
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- Learn Top Effective Tips For Paper Presentation In Board Exams
The Power of Paper Presentation in Board Exams
Letās know about the useful paper presentation tips to be followed in board exams.
"Paper presentations are not just about conveying information; they are about crafting narratives that captivate, educate, and inspire."
The presentation of an answer sheet is quite crucial in the context of exams. While the content and quality of your answers are critical, how you present them can significantly impact the examiner's assessment of your work. How you organise and structure your answers on paper is referred to as an answer sheet presentation, and it includes characteristics such as handwriting, formatting, headings, and overall neatness.
Also Read: 7 Effective Ways to Understand Difficult Concepts
This article explores the significance of paper presentation in board exams , focusing on readability, structure and organisation, clarity of expression, time management, professionalism, and attention to detail. Understanding the value of correctly presenting your answers can increase your chances of effectively transmitting your knowledge and skills, thus increasing your exam result.
How to Present a Paper in Exam Neatly
Paying attention to many areas of presenting a paper neatly in an exam entail paying attention to numerous aspects of its presentation. Here are some tips to help you learn how to present a paper in exam neatly :
1. Follow the Instructions Specified : Before answering the questions, carefully read the directions provided by the exam invigilator or mentioned on the exam paper. Follow any formatting, margin, or additional sheet rules provided.
2. Use Readable Handwriting : Use clear and legible handwriting for board exams to write your answers. If the examiner does not understand your writing, it may result in misunderstandings or grading errors. Use a comfortable writing speed and take your time to ensure that your words are legible.
3. Begin with a Clear and Informative Heading : Begin each answer with a clear and informative heading. Include the question number or title, and use highlighting or bold type to separate it from the rest of the content. This allows the examiner to more easily recognise and follow your answers.
4. Maintain Proper Formatting : If there are any formatting requirements, such as bullet points, numbering, or indentation, make sure to follow them. Consistency in formatting makes a visually pleasing answer sheet and aids in organising your thoughts.
5. Allow Enough Space : Allow enough space for each answer, with enough for additional additions or adjustments. Refrain from cramming your writing into a limited space because it will make your answers challenging to understand and may need clarification. If you run out of space, clearly indicate where you have continued your answer on an additional sheet.
6. Use Subheadings or Paragraphs : Use paragraphs to distinguish and divide your answers if a question has many parts or sub-questions. This makes it easy for the examiner to recognise and analyse each component of your answer separately.
7. Highlight Crucial Points : Use underlining or highlighter to emphasise essential points or keywords. This draws attention to important information and makes your answers stand out.
8. Review and Edit :
Before submitting your paper, review and edit your replies.
Check for spelling and grammatical mistakes, and make sure your sentences are clear and concise.
In your presentation, correct any errors or inconsistencies.
Paper Presentation Tips
Answer Questions in Order : Unless otherwise specified, it is best to answer questions in the order they appear in the paper. This keeps the logical flow going and avoids misunderstandings between you and the examiner.
Begin with a Concise and Clear Introduction : For essay-style questions or more extended answers, start with a brief introduction highlighting your key points or thesis. This allows the examiner to comprehend the direction of your answer right away.
Use Bullet Points or Numbered Lists : Consider utilising bullet points or numbered lists when presenting lists or multiple points. This improves readability and makes recognising and evaluating each effectiveness easier for the examiner.
Use Diagrams or Pictures : Include diagrams, flowcharts, or pictures to support your answers. Visual representations can more effectively convey information and make your answers more engaging.
Correctly Cross Out Errors : Instead of scribbling it out, neatly cross it with a single line if you make a mistake while writing. This shows that you know the inaccuracy and helps keep your answer sheet tidy.
Conclusion:
P aper presentation in board exams is critical for effectively communicating your knowledge and skills to the examiner. You can improve the presentation of your answer sheet by the suggestions provided in the article.
Remember that correct paper presentation in board exams improves readability and demonstrates professionalism and attention to detail. Presenting your answers effectively can make a favourable impression on the examiner and increase the overall impact of your exam result.
"In the realm of board exams, a powerful paper presentation can be the key that unlocks success."
FAQs on The Power of Paper Presentation in Board Exams
1. How can I improve the quality of handwriting for board exams?
Work on writing slowly and legibly. Take time to form each letter and carefully keep the regular spacing between words. Consider utilising ruled or grid paper to guide your writing if necessary.
2. What should I do if I make an error when composing my answers?
If you make a mistake, cross it out neatly with a single line. Scribbling or smearing the text is not permitted. This shows the examiner that you know the problem and allows them to read your corrected answer.
3. Do I have to draw diagrams or illustrations for exams?
Diagrams or illustrations help clarify your explanations or support your answers. However, include them only when they are relevant and add value to your comments. If you draw diagrams, make sure they're legible, labelled, and appropriately depict the information you're trying to convey.
4. Do I need to use a ruler to underline headings?
While employing a ruler can aid in creating straight lines, it is only sometimes necessary. You can do it freehand if your underlining is excellent and consistent. However, a ruler might be a helpful tool if you have trouble keeping straight lines.
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Haifeng Hui: Topic modeling and BookNLP: Seeking the emotional turn in the history of eighteenth-century English fiction
Image of the first edition of "Robinson Crusoe" with data visualizations by Professor Hui.
Join us on April 2nd at between 12 and 1:30 pm for a paper presentation titled " Topic modeling and BookNLP: Seeking the emotional turn in the history of eighteenth-century English fiction" on topics modelling, emotions, and data visualizations by Professor Haifeng Hui from School of Foreign Languages, Huazhong University of Science and Technology, China. Professor Hui is also currently a Visiting Scholar at Center for East Asian Studies at Stanford, and an affiliated researcher with CESTA. Lunch will be served for in person participants. If you cannot make it in person, we will have a Zoom option available as well. RSVP via this link to receive the Zoom link or to make sure that we have enough food.
Dr. Haifeng Hui (ę ęµ·å³° ) is Professor of English at the School of Foreign Languages, Huazhong University of Science and Technology, China. He researches childrenās literature from diverse theoretical perspectives, including narratology, stylistics, adaptation studies, and digital humanities. He serves as an Advisor Board member of International Research in Children's Literature, and an editor of Jeunesse: Young People, Texts, Cultures. He received his B.A. (2003), M.A. (2006) and Ph.D. (2012) from Peking University. He is also a visiting scholar at University of California at Los Angeles (2014-2015). Haifengās recent publications include Adaptation of British Literary Classics for Children (Peking University Press, 2019), āCanon Studies in China: Traditions, Modernization and Revisions in the Global Context,ā Poetics Today (2021), āEmbedded Mental States in Percy Jackson and the Lightning Thief and Uneven Distribution of Narratorial Attention,ā Orbis Litterarrum (2023), āWhat Can Digital Humanities Do for Literary Adaptation Studies: Distant Reading of Children's Editions of Robinson Crusoe,ā Digital Scholarship in the Humanities (2023).
Abstract of the Paper
While topic modeling has been widely used in NLP tasks, its application to literary texts has encountered challenges and dilemmas. In this seminar, I will begin by conducting topic modeling on a single novel, Robinson Crusoe , as a case study to demonstrate how we can use topic modeling for fiction analysis with the help of word2vec to differentiate different topic words in space, which makes it easier to interpret their significances. The result is further validated by readings of different editions of the novel through topic modeling. In the next step, I will apply topic modeling to the history of eighteenth-century English fiction, where I have found an interesting phenomenon of the topic of 'cry'. Following this clue, I have studied the evolution of emotional expression in English novels in the 18th century. By using BookNLP, I extract the usage of nouns and verbs related to emotions and feelings over the course of time, and explore how this trend is influenced by gender. The digital evidence amassed in this research contributes to understanding issues concerning the emergence of sentimentalism and emotions in literary works.
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Start with a polite welcome and state your name. Follow with your job title and/or the reason you're qualified to speak on the topic being discussed. 2. State the Purpose of Your Presentation. Now that your audience knows who you are and your qualifications, you can state the purpose of your presentation.
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1. Follow the Instructions Specified: Before answering the questions, carefully read the directions provided by the exam invigilator or mentioned on the exam paper. Follow any formatting, margin, or additional sheet rules provided. 2. Use Readable Handwriting: Use clear and legible handwriting for board exams to write your answers.
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