education faculty cover letter

Internship and Career Center

Cover letter template for academic faculty and teaching positions.

Below is a general template for use when crafting a cover letter for academic teaching positions. Before getting started, you will also want to review the academic cover letter samples .

Optional – include header (similar to your resume and other supporting documents)

[Mailing date] [Search committee mailing info, including department and address] [Dear Professor _____________________, or Dear Search Committee Chair and Members:] [Paragraph 1: simple introduction.]

     I am writing to apply for the position of [official title] announced in the XXX [e.g., Chronicle of Higher Education]. I am completing a Ph.D. in XX from the [department name] at the University of California, Davis. I will defend my dissertation, "[dissertation title]” and expect to graduate in [month]. OR: I am finishing the first year of my postdoc with XX [your PI's name or in the lab of XX], where I am working on X, Y, and Z [briefly describe, but leave the bulk of the research description for the below sections]. [Paragraph 2: principal research area(s) and dissertation - this paragraph along with paragraph 3 would follow the introduction when applying for a faculty or teaching position within a R1 university emphasizing the research over the teaching. For Liberal Arts Colleges and State Universities, research and teaching paragraphs should be somewhat balanced in length. For teaching-only Community Colleges, a research statement might be included towards the bottom of the cover letter, but only in the context of staying on top of the discipline in order to perform more effectively as a teacher. ]

     My principal research area is X [area here], with a focus on [focus area(s)]. [3-4 sentence summary of dissertation here]. I've used X method/technique/approach to explore W and Z. [Paragraph 3: other research areas, contributions, and future directions - this paragraph would be included for R1, Liberal Arts College or State University.]

     My immediate research priority is to expand this manuscript into a book. I will direct future research toward [1-2 sentences on next project]. [Add additional sentences on your broader research agenda, how you would apply this to your new institution]. [Paragraph 4: teaching experience and interests - this paragraph would follow the 1st paragraph when applying to a State University.]

     During my [number] years at X [campus], I have taught [identify what you have taught, particularly as it relates to the institution you are applying]. [Add 2 or so sentences on any pedagogical training, innovative approaches you have taken in the classroom, technology you've used, areas you are particularly interested in exploring, and/or specific new class or seminars you would like to teach at their institution]. [Paragraph 5: closing.]

     I have enclosed my CV, a writing sample, and a teaching philosophy state [or whatever they ask for…]. Three faculty recommendations will be mailed under separate cover [or by Interfolio , a dossier service]. I will attend the XX conference in [city] this year, and I can always be reached by phone or email. Thank you for your consideration, and I look forward to hearing from you. Sincerely, [your signature] [your email] – include if you don’t use a header [your phone number] – include if you don’t use a header

A couple of notes:

• The tone of the cover letter should be that of a potential colleague. It should showcase your knowledge, contribution to the discipline. The cover letter should be used to outline your academic accomplishments and to share a five year vision for where you are heading into the future.
• You want to present the perspective of an independent researcher and teacher, not simply a list the coursework and tasks you've completed as a graduate student or postdoc.
• Note that you do not have to separate your dissertation and other research interests (i.e. paragraphs 2 and 3).
• Understand the different missions of the institutions for which you are applying.

Adapted from a template provided by Robert P. Newcomb, Ph.D., Department of Spanish & Portuguese, UC Davis

Academic Cover Letters

What is this handout about.

The long list of application materials required for many academic teaching jobs can be daunting. This handout will help you tackle one of the most important components: the cover letter or letter of interest. Here you will learn about writing and revising cover letters for academic teaching jobs in the United States of America.

What is an academic cover letter?

An academic cover letter describes your experiences and interest as a candidate for a specific position. It introduces you to the hiring committee and demonstrates how your academic background fits with the description of the position.

What do cover letters for academic teaching jobs typically contain?

At their most basic level, academic cover letters accomplish three things: one, they express your interest in the job; two, they provide a brief synopsis of your research and teaching; and three, they summarize your past experiences and achievements to illustrate your competence for the job. For early-career scholars, cover letters are typically no more than two pages (up to four pages for senior scholars). Occasionally, a third page may make sense for an early-career scholar if the application does not require a separate teaching statement and/or research statement. Digital versions of cover letters often contain hyperlinks to your CV or portfolio page. For some fields, cover letters may also include examples of your work, including music, popular articles, and other multimedia related to your research, service, or teaching available online. Typically, letters appear on departmental or university letterhead and include your signature. Above all, a strong cover letter presents your accomplishments and your familiarity with the institution and with the position.

How should I prepare to write my academic cover letter?

Like all writing, composing a cover letter is a process. The process may be as short as a few hours or as long as several weeks, but at the end the letter should present you as a strong candidate for the job. The following section has tips and questions for thinking through each stage of this writing process. You don’t need to answer all of these questions to write the letter; they are meant to help you brainstorm ideas.

Before you begin writing your cover letter, consider researching the institution, the department, and the student population. Incorporating all three aspects in your letter will help convey your interest in the position.

Get to know the institution. When crafting your cover letter, be aware of the type of institution to which you are applying. Knowing how the institution presents itself can help you tailor your letter and make it more specific.

• Where is the institution located?
• Is it on a quarter-system or semester-system?
• What type of institution is it? Is it an R1? Is it an R2? Is it a liberal arts college? Is it an HBCU? Is it a community college? A private high school?
• What is the institution’s culture? Is it teaching-focused or research-focused? Does it privilege experiential learning? Does it value faculty involvement outside the classroom? Is it affiliated with a specific religious tradition?
• Does it have any specific institutional commitments?
• How does the institution advocate for involvement in its local community?
• What are the professional development opportunities for new and junior faculty?

Learn about the department. Knowing the specific culture and needs of the department can help you reach your audience: the department members who will be reading your documents and vetting you as a candidate.

• Who is on the search committee? Who is the search committee chair?
• What is the official name of the department?
• Which different subfields make up the department?
• Is it a dual appointment or a position in a dual department?
• How does the department participate in specific types of student outreach?
• Does the department have graduate students? Does it offer a terminal Master’s degree, Ph.D., or both? How large are the cohorts? How are they funded?
• Does the department encourage or engage in interdisciplinary work?
• Does the majority of the department favor certain theoretical or methodological approaches?
• Does the department have partnerships with local institutions? If so, which ones?
• Is the department attempting to fill a specific vacancy, or is it an entirely new position?
• What are the typical course offerings in the department? Which courses might you be expected to teach? What courses might you be able to provide that are not currently available?

Consider the students. The search committee will often consider how you approach instructing and mentoring the student body. Sometimes committees will even reserve a position for a student or solicit student feedback on a candidate:

• What populations constitute the majority of the undergraduate population?
• Have there been any shifts in the student population recently?
• Do students largely come from in-state or out-of-state?
• Is there an international student population? If so, from which countries?
• Is the university recruiting students from traditionally underrepresented populations?
• Are students particularly active on campus? If so, how?

Many answers to these questions can be found both in the job description and on the institution’s website. If possible, consider contacting someone you know at the institution to ask about the culture directly. You can also use the institution’s course catalog, recruitment materials, alumni magazine, and other materials to get answers to these questions. The key is to understand the sort of institution to which you are applying, its immediate needs, and its future trajectory.

Remember, there is a resource that can help you with all three aspects—people. Reach out to your advisor, committee members, faculty mentors, and other contacts for insight into the prospective department’s culture and faculty. They might even help you revise your letter based on their expertise. Think of your job search as an opportunity to cultivate these relationships.

After you have done some initial research, think about how your experiences have prepared you for the job and identify the ones that seem the most relevant. Consider your previous research, internships, graduate teaching, and summer experiences. Here are some topics and questions to get you started thinking about what you might include.

Research Experiences. Consider how your research has prepared you for an academic career. Since the letter is a relatively short document, select examples of your research that really highlight who you are as a scholar, the direction you see your work going, and how your scholarship will contribute to the institution’s research community.

• What are your current research interests?
• What topics would you like to examine in the future?
• How have you pursued those research interests?
• Have you traveled for your research?
• Have you published any of your research? Have you presented it at a conference, symposium, or elsewhere?
• Have you worked or collaborated with scholars at different institutions on projects? If so, what did these collaborations produce?
• Have you made your research accessible to your local community?
• Have you received funding or merit-based fellowships for your research?
• What other research contributions have you made? This may include opinion articles, book chapters, or participating as a journal reviewer.
• How do your research interests relate to those of other faculty in the department or fill a gap?

Teaching Experience. Think about any teaching experience you may have. Perhaps you led recitations as a teaching assistant, taught your own course, or guest lectured. Pick a few experiences to discuss in your letter that demonstrate something about your teaching style or your interest in teaching.

• What courses are you interested in teaching for the department? What courses have you taught that discussed similar topics or themes?
• What new courses can you imagine offering the department that align with their aim and mission?
• Have you used specific strategies that were helpful in your instruction?
• What sort of resources do you typically use in the classroom?
• Do you have anecdotes that demonstrate your teaching style?
• What is your teaching philosophy?
• When have you successfully navigated a difficult concept or topic in the classroom, and what did you learn?
• What other opportunities could you provide to students?

Internships/Summer/Other Experiences. Brainstorm a list of any conferences, colloquiums, and workshops you have attended, as well as any ways you have served your department, university, or local community. This section will highlight how you participate in your university and scholarly community. Here are some examples of things you might discuss:

• Professional development opportunities you may have pursued over the summer or during your studies
• International travel for research or presentations
• Any research you’ve done in a non-academic setting
• Presentations at conferences
• Participation in symposia, reading groups, working groups, etc.
• Internships in which you may have implemented your research or practical skills related to your discipline
• Participation in community engagement projects
• Participation in or leadership of any scholarly and/or university organizations

In answering these questions, create a list of the experiences that you think best reflect you as a scholar and teacher. In choosing which experiences to highlight, consider your audience and what they would find valuable or relevant. Taking the time to really think about your reader will help you present yourself as an applicant well-qualified for the position.

Writing a draft

Remember that the job letter is an opportunity to introduce yourself and your accomplishments and to communicate why you would be a good fit for the position. Typically, search committees will want to know whether you are a capable job candidate, familiar with the institution, and a great future addition to the department’s faculty. As such, be aware of how the letter’s structure and content reflect your preparedness for the position.

The structure of your cover letter should reflect the typical standards for letter writing in the country in which the position is located (the list below reflects the standards for US letter writing). This usually includes a salutation, body, and closing, as well as proper contact information. If you are affiliated with a department, institution, or organization, the letter should be on letterhead.

• Use a simple, readable font in a standard size, such as 10-12pt. Some examples of fonts that may be conventional in your field include Arial, Garamond, Times New Roman, and Verdana, among other similar fonts.
• Do not indent paragraphs.
• Separate all paragraphs by a line and justify them to the left.
• Make sure that any included hyperlinks work.
• Include your signature in the closing.

Before you send in your letter, make sure you proofread and look for formatting mistakes. You’ll read more about proofreading and revising later in this handout!

The second most important aspect of your letter is its content. Since the letter is the first chance to provide an in-depth introduction, it should expand on who you are as a scholar and possible faculty member. Below are some elements to consider including when composing your letter.

Identify the position you are applying to and introduce yourself. Traditionally, the first sentence of a job letter includes the full name of the position and where you discovered the job posting. This is also the place to introduce yourself and describe why you are applying for this position. Since the goal of a job letter is to persuade the search committee to include you on the list of candidates for further review, you may want to include an initial claim as to why you are a strong candidate for the position. Some questions you might consider:

• What is your current status (ABD, assistant professor, post-doc, etc.)?
• If you are ABD, have you defended your dissertation? If not, when will you defend?
• Why are you interested in this position?
• Why are you a strong candidate for this position?

Describe your research experience and interests. For research-centered positions, such as positions at R1 or other types of research-centered universities, include information about your research experience and current work early in the letter. For many applicants, current work will be the dissertation project. If this is the case, some suggest calling your “dissertation research” your “current project” or “work,” as this may help you present yourself as an emerging scholar rather than a graduate student. Some questions about your research that you might consider:

• What research experiences have you had?
• What does your current project investigate?
• What are some of the important methods you applied?
• Have you collaborated with others in your research?
• Have you acquired specific skills that will be useful for the future?
• Have you received special funding? If so, what kind?
• Has your research received any accolades or rewards?
• What does your current project contribute to the field?
• Where have you presented your research?
• Have you published your research? If so, where? Or are you working on publishing your work?
• How does your current project fit the job description?

Present your plans for future research. This section presents your research agenda and usually includes a description of your plans for future projects and research publications. Detailing your future research demonstrates to the search committee that you’ve thought about a research trajectory and can work independently. If you are applying to a teaching-intensive position, you may want to minimize this section and/or consider including a sentence or two on how this research connects to undergraduate and/or graduate research opportunities. Some questions to get you started:

• What is your next research project/s?
• How does this connect to your current and past work?
• What major theories/methods will you use?
• How will this project contribute to the field?
• Where do you see your specialty area or subfield going in the next ten years and how does your research contribute to or reflect this?
• Will you be collaborating with anyone? If so, with whom?
• How will this future project encourage academic discourse?
• Do you already have funding? If so, from whom? If not, what plans do you have for obtaining funding?
• How does your future research expand upon the department’s strengths while simultaneously diversifying the university’s research portfolio? (For example, does your future research involve emerging research fields, state-of-the-art technologies, or novel applications?)

Describe your teaching experience and highlight teaching strategies. This section allows you to describe your teaching philosophy and how you apply this philosophy in your classroom. Start by briefly addressing your teaching goals and values. Here, you can provide specific examples of your teaching methods by describing activities and projects you assign students. Try to link your teaching and research together. For example, if you research the rise of feminism in the 19th century, consider how you bring either the methodology or the content of your research into the classroom. For a teaching-centered institution, such as a small liberal arts college or community college, you may want to emphasize your teaching more than your research. If you do not have any teaching experience, you could describe a training, mentoring, or coaching situation that was similar to teaching and how you would apply what you learned in a classroom.

• What is your teaching philosophy? How is your philosophy a good fit for the department in which you are applying to work?
• What sort of teaching strategies do you use in the classroom?
• What is your teaching style? Do you lecture? Do you emphasize discussion? Do you use specific forms of interactive learning?
• What courses have you taught?
• What departmental courses are you prepared to teach?
• Will you be able to fill in any gaps in the departmental course offerings?
• What important teaching and/or mentoring experiences have you had?
• How would you describe yourself in the classroom?
• What type of feedback have you gotten from students?
• Have you received any awards or recognition for your teaching?

Talk about your service work. Service is often an important component of an academic job description. This can include things like serving on committees or funding panels, providing reviews, and doing community outreach. The cover letter gives you an opportunity to explain how you have involved yourself in university life outside the classroom. For instance, you could include descriptions of volunteer work, participation in initiatives, or your role in professional organizations. This section should demonstrate ways in which you have served your department, university, and/or scholarly community. Here are some additional examples you could discuss:

• Participating in graduate student or junior faculty governance
• Sitting on committees, departmental or university-wide
• Partnerships with other university offices or departments
• Participating in community-partnerships
• Participating in public scholarship initiatives
• Founding or participating in any university initiatives or programs
• Creating extra-curricular resources or presentations

Present yourself as a future faculty member. This section demonstrates who you will be as a colleague. It gives you the opportunity to explain how you will collaborate with faculty members with similar interests; take part in departmental and/or institution wide initiatives or centers; and participate in departmental service. This shows your familiarity with the role of faculty outside the classroom and your ability to add to the departmental and/or institutional strengths or fill in any gaps.

• What excites you about this job?
• What faculty would you like to collaborate with and why? (This answer may be slightly tricky. See the section on name dropping below.)
• Are there any partnerships in the university or outside of it that you wish to participate in?
• Are there any centers associated with the university or in the community that you want to be involved in?
• Are there faculty initiatives that you are passionate about?
• Do you have experience collaborating across various departments or within your own department?
• In what areas will you be able to contribute?
• Why would you make an excellent addition to the faculty at this institution?

Compose a strong closing. This short section should acknowledge that you have sent in all other application documents and include a brief thank you for the reader’s time and/or consideration. It should also state your willingness to forward additional materials and indicate what you would like to see as next steps (e.g., a statement that you look forward to speaking with the search committee). End with a professional closing such as “Sincerely” or “Kind Regards” followed by your full name.

If you are finding it difficult to write the different sections of your cover letter, consider composing the other academic job application documents (the research statement, teaching philosophy, and diversity statement) first and then summarizing them in your job letter.

Different kinds of letters may be required for different types of jobs. For example, some jobs may focus on research. In this case, emphasize your research experiences and current project/s. Other jobs may be more focused on teaching. In this case, highlight your teaching background and skills. Below are two models for how you could change your letter’s organization based on the job description and the institution. The models offer a guide for you to consider how changing the order of information and the amount of space dedicated to a particular topic changes the emphasis of the letter.

Research-Based Position Job Letter Example:

Teaching-based position job letter example:.

Remember your first draft does not have to be your last. Try to get feedback from different readers, especially if it is one of your first applications. It is not uncommon to go through several stages of revisions. Check out the Writing Center’s handout on editing and proofreading and video on proofreading to help with this last stage of writing.

Potential pitfalls

Using the word dissertation. Some search committee members may see the word “dissertation” as a red flag that an applicant is too focused on their role as a graduate student rather than as a prospective faculty member. It may be advantageous, then, to describe your dissertation as current research, a current research project, current work, or some other phrase that demonstrates you are aware that your dissertation is the beginning of a larger scholarly career.

Too much jargon. While you may be writing to a specific department, people on the search committee might be unfamiliar with the details of your subfield. In fact, many committees have at least one member from outside their department. Use terminology that can easily be understood by non-experts. If you want to use a specific term that is crucial to your research, then you should define it. Aim for clarity for your reader, which may mean simplification in lieu of complete precision.

Overselling yourself. While your job letter should sell you as a great candidate, saying so (e.g., “I’m the ideal candidate”) in your letter may come off to some search committee members as presumptuous. Remember that although you have an idea about the type of colleague a department is searching for, ultimately you do not know exactly what they want. Try to avoid phrases or sentences where you state you are the ideal or the only candidate right for the position.

Paying too much attention to the job description. Job descriptions are the result of a lot of debate and compromise. If you have skills or research interests outside the job description, consider including them in your letter. It may be that your extra research interests; your outside skills; and/or your extracurricular involvements make you an attractive candidate. For example, if you are a Latin Americanist who also happens to be well-versed in the Spanish Revolution, it could be worth mentioning the expanse of your research interests because a department might find you could fill in other gaps in the curriculum or add an additional or complementary perspective to the department.

Improper sendoff. The closing of your letter is just as important as the beginning. The end of the letter should reflect the professionalism of the document. There should be a thank-you and the word sincerely or a formal equivalent. Remember, it is the very last place in your letter where you present yourself as a capable future colleague.

Small oversights. Make sure to proofread your letter not just for grammar but also for content. For example, if you use material from another letter, make sure you do not include the names of another school, department, or unassociated faculty! Or, if the school is in Chicago, make sure you do not accidentally reference it as located in the Twin Cities.

Name dropping. You rarely know the internal politics of the department or institution to which you are applying. So be cautious about the names you insert in your cover letters. You do not want to unintentionally insert yourself into a departmental squabble or add fire to an interdepartmental conflict. Instead, focus on the actions you will undertake and the initiatives you are passionate about.

Works consulted

We consulted these works while writing this handout. This is not a comprehensive list of resources on the handout’s topic, and we encourage you to do your own research to find additional publications. Please do not use this list as a model for the format of your own reference list, as it may not match the citation style you are using. For guidance on formatting citations, please see the UNC Libraries citation tutorial . We revise these tips periodically and welcome feedback.

Ball, Cheryl E. 2013. “Understanding Cover Letters.” Inside Higher Ed , November 3, 2013. https://www.insidehighered.com/advice/2013/11/04/essay-cover-letter-academic-jobs .

Borchardt, John. 2014. “Writing a Winning Cover Letter.” Science Magazine , August 6, 2014. https://www.sciencemag.org/careers/2014/08/writing-winning-cover-letter# .

Helmreich, William. 2013. “Your First Academic Job.” Inside Higher Ed , June 17, 2013. https://www.insidehighered.com/advice/2013/06/17/essay-how-land-first-academic-job .

Kelsky, Karen. 2013. “How To Write a Journal Article Submission Cover Letter.” The Professor Is In (blog), April 26, 2013. https://theprofessorisin.com/2013/04/26/how-to-write-a-journal-article-submission-cover-letter/ .

Tomaska, Lubomir, and Josef Nosek. 2008. “Ten Simple Rules for Writing a Cover Letter to Accompany a Job Application for an Academic Position.” PLoS Computational Biology 14(5). https://doi.org/10.1371/journal.pcbi.1006132 .

You may reproduce it for non-commercial use if you use the entire handout and attribute the source: The Writing Center, University of North Carolina at Chapel Hill

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Cover letter for a faculty position

Criteria for success.

• Demonstrate scientific accomplishments and scholastic achievement.
• Clearly define the vision and impact of your future research program.
• Differentiate yourself from colleagues, e.g. your advisors and other faculty candidates.
• Establish what your niche will be in the department.
• Clearly display excitement and passion.
• Keep the cover letter to 1 to 2 pages . The optional second page may contain a list of publications/presentations or a list of references.

The faculty cover letter, as with cover letters for other positions , is the first part of your application to be read by the Faculty Search Committee. Therefore, the primary purpose of a faculty cover letter is to summarize your application by connecting your Research and Teaching Statements, CV, and references.

Analyze your audience

Knowing what the Faculty Search Committee is looking for will help you tailor your application.

Searches for new hires may focus on specific research areas ( e.g.  nanomaterials, systems engineering, therapeutic science, renewable energy). In this case, you should customize your application to highlight your work in the specified research area.

Alternatively, departments may concentrate solely on the best candidates regardless of pre-selected scientific disciplines, in which case you have more flexibility in how you present yourself.

In addition, academic employment opportunities differ based on whether positions are tenure-tracked or require teaching, and the type of institution (university, medical school, research institute). Research the responsibilities associated with each of these positions, and include only information relevant to the specific position – don’t waste valuable space on irrelevant experiences.

Structure of a Cover Letter

• Critical contact information: name, degree, current position, email, and phone number
• Your professional profile or webpage ( e.g.  LinkedIn, ResearchGate, Academia.edu)
• Date, department, and university name and address .
• Salutation – “Dear [Faculty Search Committee / Department Head],”
• Brief introduction – Display excitement. State specific terms related to the faculty position, department and university. For example, if you are applying to a “cluster” hire that includes faculty across multiple departments, such as Systems and Synthetic Biology , then state this directly. State the position for which you are applying ( i.e. tenure-track appointment, assistant faculty position).
• Strong opening statement – Declare your targeted research areas. Establish the foundation on which you will base your research. Emphasize novel interfaces and applications within your proposed research.
• Scientific achievements – Summarize successes highlighted in your CV that demonstrate the breadth and depth of scientific expertise. Demonstrate your productivity, as well as key scientific or technical strengths, with supporting details.
• Motivation & impact – State areas of expertise and indicate specific aims of your future research program. Clearly describe how these aims align with current research initiatives in the department or university.
• Teaching & mentorship – Highlight your experience in the classroom and as a research mentor, and service in the profession or community.
• Wrap-up – “Additional documents are enclosed. Please feel free to contact me if supplemental information is required.”
• Follow-up & thank you – Be clear that you expect to hear back (e.g. “I look forward to your reply”). Thank the committee for their time and consideration.
• Closure – Maintain professionalism. “Sincerely,” “Best regards,” and “Kindest regards” are appropriate closing phrases. Include your electronic signature.

Advocate for yourself

The faculty cover letter emphasizes your past and present academic career, while promoting your future potential. For many of us, exuding confidence in an open letter of introduction is challenging, but you have to believe in yourself before you can convince others to believe in you.

State your pedigree

In academia, the institutions and departments you have attended and the advisors for whom you have worked do matter. State this information in Scientific Achievements . Inform your audience if you have co-taught classes with distinguished professors in Teaching & Mentorship or emphasize existing collaborations in the Motivation & Impact section.

Quantify your productivity

Academia identifies scientific contributions by the following conventions: number of publications, quality, and impact. In addition to research articles, noteworthy contributions may also include opinion articles, book chapters, or your role as a journal reviewer. Emphasize alternative sources of scientific communication (and funding) such as distinguished merit-based fellowships.

Engineering students are likely to be co-authors of patents; state this information.

Describe your future potential

Beyond reiterating your past accomplishments, you must also show that you are prepared to handle the future challenges of being a Principal Investigator. By far, the most difficult paragraph to write in the faculty cover letter focuses on the Motivation & Impact of your future research program. Clearly articulate the vision of your future research program and describe how your leadership will facilitate an environment of scientific and teaching excellence. Demonstrate expert understanding of your field, and confidently state your qualifications as a leader in research, an educator, and a citizen of the university.

Define your niche

Your application will be one out of hundreds. You must differentiate yourself and your research program from other candidates, as well as previous or current advisor(s). Ask yourself what you will do that is unique compared to any of your past or future colleagues. How will you fit uniquely into the department — what is your niche?

The Motivation & impact section provides an opportunity to concisely define your niche. State specific aims of your proposed research that expand upon the department’s core strengths while simultaneously diversifying the university’s research portfolio ( e.g.  emerging research fields, state-of-the art technologies, novel applications). Carefully consider research centers, core facilities, affiliated institutes or medical centers at the university. In many cases, campus- or state-wide research initiatives may complement your research program.

Finally, take advantage of any experiences you’ve had outside of academia. Have you previously worked in industry or consulted? Would these former and future relationships lead to additional funding for your lab? If so, suggest more unusual avenues of additional funding. It may no longer suffice to focus primarily on traditional grants sponsored by government agencies. Think of creative alternatives and diversify your future financial portfolio. This, in turn, differentiates your research program from colleagues.

Finally, you will more than likely apply to multiple departments and universities. Therefore, modify your niche for every application!

Make important information concise and identifiable

Again, your application is one out of hundreds. Helping the Faculty Search Committee easily identify important information in your cover letter will only improve your chances of moving forward in the hiring process. A faculty cover letter should not exceed 1 page , so you must present your qualifications to the Faculty Search Committee in a concise manner.

Maximize impact of words. Use verbs that illustrate impact (“led,” “developed,” “innovated”) over verbs that make you sound passive (“participated”). Aim for verbs that are more specific to the actual contribution you made.

Minimize redundancy and wordiness. For every sentence, challenge yourself to remove as many words as possible without changing the meaning of the sentence.

Use keywords. Keywords cited by grant-funding agencies, easily recognizable by any faculty member, should be included in relevant sections of your faculty cover letter. Using field-specific vocabulary may demonstrate your understanding of the field and the department’s needs, but be aware that Faculty Search Committees with mixed expertise may require simpler vocabulary and/or explanations accessible to a broader audience.

Maintain abundant white space. In terms of formatting, inclusion of white space is easy on the eye while providing a precise transition from one section to the next.

Devote time!

Crafting your faculty application is a process that will continue indefinitely.

• Devote time to your faculty application, working in consistent increments over the course of weeks not days.
• Take time to brainstorm, reflect, write, edit, critique, and revise accordingly.
• Seek guidance in terms of technical content, emphasis of soft skills, as well as grammatical improvements and aesthetics from colleagues and friends.

Above all else, remember that the faculty application is a creative process. Enjoy it!

This content was adapted from from an article originally created by the  MIT Biological Engineering Communication Lab .

Resources and Annotated Examples

Annotated example 1.

Example Faculty Cover Letter 887 KB

Annotated Example 2

Example Faculty CV 85 KB

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Cover letters for faculty job applications

The cover letter serves as an introduction to your application package and answers the following questions: Who are you? When will you defend your dissertation (if you’re currently ABD)? Why are you interested in applying for this assistant professor position? Why are you interested in this institution? What is your dissertation research about? What are your research plans? What kind of teaching experience do you have? How will you contribute to our department and institution? Why is the school a good fit for you and vice versa? A strong cover letter will be tailored to the institution to which you’re applying. For the humanities and social sciences, it is typically two to three pages long, and for STEM fields, it is typically one to two pages but will vary depending on the specific discipline.

The purpose of a cover letter

Sometimes called a “ letter of intent ” or “ letter of interest “, a cover letter is an introduction to the rest of your job application materials. The purpose of a cover letter is to quickly summarize why you are applying to an organization or for a particular position, and what skills and knowledge you bring that make you the most suitable candidate for that position. The cover letter is often the first impression that a prospective employer will have of you, especially if they do not know you, or have not heard about you from their network of contacts. First impressions count, and so getting your cover letter right is a critical step in your job application process. Like all your job application materials, it may take time and focus to write your cover letters well. You will likely have several drafts before you come up with a final version that clearly articulates your skills and your understanding of the employer and the job requirements.

While your CV briefly states your skills, knowledge, experience, and (most importantly) what you have achieved using your abilities, the cover letter gives you an opportunity to create a narrative that shows the path you have taken in your career or education, emphasizing the skills you’ve used along the way, and explaining why the position you are applying to is the next desirable step on this path.

Timeline: Getting Started with your Cover Letter

Step 1: The first step to writing a good cover letter is to first have a good CV. Your cover letter expands upon some of the information you include within these documents, and describes the role you have played in achieving your academic  goals (i.e., showing how your experiences have made you the best candidate for the position).

Step 2: The next step is to find an open position that interests you. There is no such thing as a one-size-fits-all cover letter, as each should be tailored to each job you apply to, but there will certainly be parts of the letter that will stay much the same, and be appropriate for multiple jobs. A 1-3 page cover letter might be the norm when applying for a tenure-track, faculty position, but you need to check with your own department to find out what the norms are in your field.

Step 3: Go through the job ad and carefully note all of the requirements and skills the employer is looking for. Based on your background research of the employer and the people you have spoken to who know about this employer (whether a business or a university department), try to identify the two or three most important skills that the employer is looking for. You should then try to create a cover letter that illustrates that you have these skills and have used them effectively.

When applying for faculty positions, especially those that involve both teaching and research, you will be expected to spend some time in your cover letter talking about your research and goals, as well as your teaching – even though you may have covered these in more detail in your research statement and teaching philosophy documents. How much time you need to spend talking about teaching and research will depend on the nature of the position and your field of study. For some humanities and social sciences applications, you will not be asked for a separate research statement, and this information will need to be integrated into the cover letter. Cover letters for scientific positions will generally be shorter as more (but not all) of the information about research will be covered in the research statement. Academic letters also need to cover everything that non-academic cover letters address, however, because you need to show that you are not only a good academic, but that you are a good person to work with who is committed to working at that particular institution. Make sure that you address the requirements of the position as stated in the job ad. Speak to faculty in your department to get a sense of what is expected in cover letters used in faculty job applications for your discipline. See if any faculty you know have been involved in search committees, and find out what they looked for in cover letters.

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Academic Cover Letter Sample

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November 2, 1998

Dr. Naomi Sellers Chair, English Search Committee Box 58 Baxter College Arcadia, WV 24803

Dear Dr. Sellers:

I am writing to apply for the position as assistant professor of English with an emphasis in rhetoric and composition that you advertised in the October MLA Job Information List. I am a graduate student at Prestigious University working on a dissertation under the direction of Professor Prominent Figure. Currently revising the third of five chapters, I expect to complete all work for the Ph.D. by May of 1999. I believe that my teaching and tutoring experience combined with my course work and research background in rhetoric and composition theory make me a strong candidate for the position outlined in your notice.

As my curriculum vitae shows, I have had excellent opportunities to teach a variety of writing courses during my graduate studies, including developmental writing, first-year writing for both native speakers and second language students, advanced writing, and business writing. I have also worked as a teaching mentor for new graduate students, a position that involved instruction in methods of composition teaching, development of course materials, and evaluation of new graduate instructors. Among the most satisfying experiences for me as a teacher has been instructing students on an individual basis as a tutor in our university Writing Lab. Even as a classroom instructor, I find that I always look forward to the individual conferences that I hold with my students several times during the semester because I believe this kind of one-on-one interaction to be essential to their development as writers.

My work in the composition classroom has provided me with the inspiration as well as a kind of laboratory for my dissertation research. My project, The I Has It: Applications of Recent Models of Subjectivity in Composition Theory, examines the shift since the 1960s from expressive models of writing toward now-dominant postmodern conceptions of decentered subjectivity and self-construction through writing. I argue that these more recent theoretical models, while promising, cannot have the liberating effects that are claimed for them without a concomitant reconception of writing pedagogy and the dynamics of the writing classroom. I relate critical readings of theoretical texts to my own pedagogical experiments as a writing teacher, using narratives of classroom successes and failures as the bases for critical reflection on postmodern composition theory. After developing my dissertation into a book manuscript, I plan to continue my work in current composition theory through a critical examination of the rhetoric of technological advancement in the computer-mediated writing classroom.

My interest in the computer classroom has grown out of recent experience teaching composition in that environment. In these courses my students have used computers for writing and turning in notes and essays, communicating with one another and with me, conducting library catalogue research and web research, and creating websites. I have encouraged my students to think and write critically about their experiences with technology, both in my class and elsewhere, even as we have used technology to facilitate our work in the course. Syllabi and other materials for my writing courses can be viewed at my website: http://machine.prestigious.edu/~name. In all of my writing courses I encourage students to become critical readers, thinkers, and writers; my goal is always not only to promote their intellectual engagement with cultural texts of all kinds but also to help them become more discerning readers of and forceful writers about the world around them.

I have included my curriculum vitae and would be happy to send you additional materials such as a dossier of letters of reference, writing samples, teaching evaluations, and past and proposed course syllabi. I will be available to meet with you for an interview at either the MLA or the CCCC convention, or elsewhere at your convenience. I can be reached at my home phone number before December 19; between then and the start of the MLA convention, you can reach me at (123) 456-7890. I thank you for your consideration and look forward to hearing from you.

First Lastname

Points to Remember

• Use the form of address and title of the contact person as they appear in the job notice.
• Refer to the job title as it appears in the notice, and state where you learned of the position.
• Mention your major professor by name, especially if he or she is well known in your field. Also, mention your expected completion date.
• Make a claim for your candidacy that you will support in the body of the letter.
• For a position at a small undergraduate college, emphasize teaching experience and philosophy early in the letter.
• Describe your dissertation and plans for future research. Emphasize links between your teaching and research interests.
• Mention specific teaching experience that is relevant to the job notice or is otherwise noteworthy.
• Refer to relevant materials available on the web.
• State your willingness to forward additional materials and to meet for an interview.
• Mention any temporary changes in contact information.

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15 Higher Education Cover Letter Tips to Get a College Job

Writing a higher education cover letter using these expert tips will help you secure an interview and a top job offer in a competitive job market. Whether you are applying to become the next Dean of Students, Campus Coordinator, Director of Alumni Relations, College Adjunct Instructor, or University Professor, ensure you are the individual getting an interview and that dream job.  

When reviewing job postings, you will discover the advert could request a cover letter, application letter, letter of intent, or letter of introduction. These are just different ways to refer to the letter they expect to see accompanying the resume or CV . Implement these tried and true higher education cover letter writing tips to showcase your best value.

A well-written cover letter can be just as impressive as an adequately  designed resume ; a cover letter, a.k.a. the application letter, should always accompany a resume or CV. This is the opportunity to fine-tune your storytelling abilities and speak to the institution specifically by tailoring your accomplishments and personal traits to a particular job.

Describe your abilities, competencies, skills, knowledge, and expertise, and illustrate them with concrete, institution-specific examples. This is the prime time to tell a hiring committee why you are the perfect candidate whose values, expertise, and skills match the department’s mission and needs. Implementing this post’s strategies will help you make a career transition into a university or college confidently . 

Top Higher Education Cover Letter Writing Tips

Research the institution – college or university faculty.

The more you know about the institution you are applying for, the easier it will be to tailor your higher education cover letter to the college or university’s specific needs, goals, and mission. Whether targeting an Executive Director position or applying for an Adjunct Professor posting, directly relating your skills and expertise to the institution’s needs will go a long way when your application is assessed.

Even if some of your research does not come through in your cover letter, this is excellent preparation for the interview you are setting yourself up for with a professionally written cover letter. You will be better equipped to answer questions such as “Why this job?” and “How are you qualified?” if you thoroughly understand what the position requires.

Check the College or University’s Website

Dive into the college or university’s website to find vital institutional characteristics, strategic goals, needs, and educational missions. This is also where you will discover the institution’s “language.” Try to mimic the wording in your cover letter to the website and job description. This may set you apart from other applicants. You have put in that extra effort to understand better what the position entails and how it positions itself in the educational world.  

Tailor Your Cover Letter for the Position

Because you may be sending out your resume and cover letter to multiple institutions, do not inform the faculties by submitting a generic template cover letter. If you have diligently learned the position, you should tailor your cover letter to the job. The easiest way is to include the college or university name in your letter.

Additionally, ensure you address the college’s particular needs with your accomplishments; this will show the hiring committee that you are familiar with their goals and have the experience to back up your self-marketing.

Suppose you take the extra time to tailor your cover letter to the position you are applying for, be it the Dean of Students or Director of Communications. In that case, you increase your chances of being selected for an interview.

Be Specific by Targeting the Cover Letter

When highlighting your capabilities and achievements, it is vital to illustrate how your competencies will meet the objectives of the position you aim to fill. Whether you list your powers in bullet or paragraph form, do it concisely so the hiring committee can see and read how you are the right candidate for the position.  

List Accomplishments to Match Higher Education Position

When applying for higher education positions such as Chief Technology Officer, Campus Coordinator, or Executive Director, you want to ensure the accomplishments and experiences you add to your cover letter are relevant to the specific position and institution you are targeting.

A good rule of thumb is to highlight the job description and any other documents with the general position expectations with keywords that pertain to your expertise and achievements. This will enable you to specify what you bring to your letter.

As you progress in your career, an idea would be to create a document listing all your accomplishments. After cleaning it up, you would word them for a cover letter in paragraph form and insert them into your cover letters for new employment opportunities.

This way, you always have the sense of a tailored cover letter, although you may have copied and pasted the middle section, and you don’t have to spend hours creating a brand new note each time you want to apply somewhere.

Quantify Career Results

Whenever possible, take a cue from your resume and quantify your accomplishments. If you have “increased student enrolment by 15%” in your tenure, then say so. Take that achievement, develop it into something the hiring committee can see you taking on in their company, and specify that in your cover letter.

These may seem like tedious details, but sometimes the numbers stand out in a sea of words, so take advantage of the opportunity to market yourself in a way that the competition may not.  

Include Keywords

The job posting should provide you with a wealth of information about the employer and the type of person they want to hire. You want your cover letter to engage the reader, so speak to the responsibilities and job description without repeating it word for word. Also, make sure you use keywords that apply to your career and your competencies.

Utilizing keywords will also help your higher education cover letter and resume or curriculum vitae pass the Applicant Tracking Systems. Look below for some examples of keywords to include based on the position you are applying for:

Dean of Students : analytical thinking, leadership, and managerial competencies; organized, self-motivated, humanitarian, technologically competent, approachable.

Adjunct Professor: syllabus creation, student performance monitoring, collaboration and coordination, organizational skills, teamwork, computer competencies.

Director of Admissions: application assessment, institution promotion, management abilities, administrative competencies, attention to detail, enrollment assistance.

Chief Technology Officer: computer proficiency, technical expertise, leadership, analytical, communication and interpersonal skills, and teamwork.

You should format your higher education cover letter to be read easily if sent over email. A PDF is the best as it can be opened and viewed precisely how you created it. Remembering this is a good rule if you intend to attach it to the email or application website.

It may be best practice to copy and paste your cover letter into the email body to ensure the hiring manager reads it. They may not open the cover letter as an attachment and instead go straight to the resume.

The overall layout should follow the suggestions below:  

A cover letter allows you to be more personal and speak as if you were having a conversation; however, do not make it too lengthy. Ensure you keep your resume to one page in length. This page encompasses three to four paragraphs describing your intention, qualifications, accomplishments, and a closing.  

Address to Hiring Manager

While researching information about the position and the institution, note who may be reading your application whenever possible. Some hiring managers may not care that the letter is explicitly addressed to them.

Why take the chance and leave their name out when it could be critical to the person reading your cover letter? If the name is not listed in the job description, contact the Department of Human Resources to determine to whom it should be addressed.  

First Paragraph / Opening Sentence

The first paragraph of your cover letter should state the position you are applying for, the institution you are applying to, and why you are the right candidate for the job. Add your applicable educational background if the job description requires a Bachelor’s or Master’s degree.

The example below uses strong language and markets the professional for the Dean of Students position. This is the opportunity to briefly display what you can offer the college or university regarding its mission.

“As an experienced leader in the academic sector for over 30 years, I welcome the opportunity to apply for the Dean of Students position with ABC University. As an alumnus of ABC University, I would love the chance to return and become a member of the faculty. I am well prepared to significantly contribute to the goals and objectives of the institution as I have honed my operational, planning, and program development skills to serve your community better.”  

Middle Paragraphs – Include Achievements

The 2nd and 3rd paragraphs should describe your relevant qualifications and highlight your accomplishments. Make sure they pertain to the desired position. This is where examples of how your skills, experience, or research directly correlate with what the employer is looking for.

For instance:

Over the last two years at State College, I have increased donations by more than 80%, bringing over $1 million to the college”.

Each middle paragraph should describe why you are uniquely qualified for the position using keywords from the job posting. There are two options to fulfill this opportunity: bullet point and narrative.

Bullet points are great if you want to catch the reader’s eye quickly and concisely; describe your accomplishments in about four bullet points. Using a narrative is another approach if you wish the hiring committee to remember a story. Either option is acceptable; it depends on how you describe your experiences.

Example Accomplishments and Paragraph

• Established innovative and successful academic programs to attract and retain students, reinforced educational offerings, and enhanced intellectual professional development.  
• Spearheaded an academic growth program, enhanced curriculum development, and organized grant and funding initiatives.

  “My experience in the English Department has enabled me to become a skilled writer by concentrating in literature for both my undergraduate and graduate programs. I am excited to incorporate the technologies I have utilized in my teaching and am eager to work with new systems. Organization and leadership are vital to balance multiple projects and demands successfully, and this expertise has made my career much more rewarding.”

When writing your achievements in paragraph form, think of them using the CAR analogy: CHALLENGE-ACTION-RESULT.  

Final Paragraph / Closing / Thank You

In the final paragraph, you thank the reader for their consideration and request the opportunity to meet in person. This is also the place for that final push, the last opportunity to tell the reader that you are the right candidate.

“As a passionate, innovative, and dedicated teaching professional, I am confident that my skills in academic oversight and directional leadership will directly translate to Taylor University’s mission. Thank you for your time and consideration. I look forward to connecting with you soon to offer more insight into my qualifications.”  

Call to Action/Ask for the Interview

A more direct way to ask for the interview is to be proactive in your approach to closing the cover letter. For example:

“ I will call in one week to follow up and find out if I can clarify any questions you may have, ” or “I will contact you within the next few days to set up a time to speak more specifically about how my skills will directly benefit your academic community .”

If you decide to go with this closing, connect with the institution.  

Match Your Resume

Consistency is critical when submitting several documents with your application. Your paperwork must reflect a polished and professional personality. Ensure your cover letter matches the formatting you used for your resume.

They all have the same look if you are sending thank you letters or recruiting/networking letters. Copy and paste your heading, thus ensuring that the same font, size, and borders are present on everything. Double-check to make sure all documents look the same before you submit them.

Proofreading may seem obvious, but it is a step that should not be missed. If your cover letter has grammatical or spelling errors, it could automatically disqualify you from the position. It may also not pass the Applicant Tracking Systems.

Your capacity to communicate on your higher education cover letter will reflect your ability. Whether you lead a department, teach a graduate class, or recruit and retain students. Read over your cover letter, print it off, reread it, set it aside, and read it a third time. Always proofread and, when possible, have a friend do it for you.

The cover letter is the opportunity to market yourself and your skills in a much less structured way than a resume. Make sure that your cover letter is engaging. Ensure it reflects your skills specific to the position and shows your passion for the job you wish to secure.

An excellent letter will highlight the best parts of your resume without copying it word for word. The goal is to explain why you are the ideal person for the job. Why your experiences are relevant, and how you will use your well-tuned skills in this new role. Take these higher education cover-level tips to heart, and you will land that new job as the next Director of Academic Programs!

If you need help writing your job search documents, connect with me (Candace) via phone at 1 877 738 8052 or send an email .

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The Cover Letter

The “berkeley” factor, introduction, closing/enclosures.

The reception your cover letter will receive is more varied and unpredictable than the other elements of your application packet. Some readers, especially at large research universities, will skip it entirely, and focus instead on more direct indicators of your academic achievements and potential: the CV, letters, and writing sample. Most often, however, your cover letter works in tandem with your CV, and represents your best opportunity to communicate directly with your target audience prior to an interview.

The cover letter should not simply repeat the information contained in the CV; rather it should elaborate and frame the aspects of your academic training and background that you want search committee members to have uppermost in their minds as they consider your candidacy. At a minimum, it should contain a clear statement of your research and teaching interests, and how your qualifications match the requirements of the job description. Many disciplines have their own conventions and protocols for application materials including the cover letter. Be sure to show a draft of your letter to your chair or the department’s placement advisor.

There is no perfect or even preferred style of cover letter save that tone should be that of a confident professional. Departments aren’t interested in hiring graduate students (they already have enough of those). They are looking for serious scholars/teachers who will make interesting, congenial, and productive colleagues. While it is probably not a good use of your time to tailor your letter for each opening, you will probably need at least two base versions that emphasize different elements (You would not want to use the same cover letter to apply to Oberlin as UC Irvine). You may want to customize the letters for the three to five jobs most attractive to you.

Your cover letter should not exceed a page and a half or two at the most. No one will read a four-page letter, and your apparent inability to communicate your credentials in a concise manner is not to your advantage. Every line of your letter should serve a demonstrable purpose. Some people have gotten excellent jobs with a brief, boilerplate letter containing no more than a short intro, a paragraph on their research, and a couple of sentences on their teaching. Others use letters that discuss in very specific terms how they, their research, and their teaching would “fit” within the existing department and institutional setting. The choice of style is up to you, and should reflect what makes you feel most comfortable and most positive about your credentials.

There are, however, circumstances where a longer, more annotated version is more likely to be helpful. The issues you should take into account when making this decision are:

• The size of the department/institution
• The extent to which your research is mainstream and its significance readily apparent
• The extent to which your qualifications diverge from those mentioned in the job ad
• The extent to which the institution to which you are applying differs from UC Berkeley and the relative importance of teaching versus research
• Unusual circumstances or career paths

Size matters. The larger the department, the less detailed your letter needs to be. If there are already six people working in your sub-field, they can assess and translate the significance of your work to others in the department. If, however, you will be the only history of science person or the only physical anthropologist in the department, the search committee and others will likely need more help from you to understand the import of your work. Remember, if they are searching for your specialty they are understaffed in your area, and even if there is more than one person in your sub-field she/he may be on leave or otherwise uninvolved in the search.

Similarly, smaller departments are more likely to be concerned than larger ones about the specific courses you are prepared to teach. If there are certain core courses your position needs to cover, make it unambiguously clear that you are prepared to do so even if you haven’t taught them already.

As a rule of thumb, the more your profile diverges from the specifics of the job description (or the norm, such that it exists), the more likely you will want to say more about why you are nonetheless a strong candidate. By doing so you can turn a question mark into an advantage. Highlight your strengths, and if you have time perform a little research on the department (see below) so you can explain how you would add to the department in ways that they might otherwise not have considered. Job descriptions are not always etched in stone. Share your list of college/university openings (along with the names of search committee chairs) with your faculty. If they know someone in the department, they may feel comfortable reaching out, either to give you an added plug, or learn more about where their colleague believes the department is headed and what they’re looking for in an ideal candidate. They may well be willing to sacrifice a course in an area that the ad specified in order to get the extra teaching experience or innovative research that you have to offer, but only if you give them the opportunity and explain what they’d get in return.

If you’ve taken an unusually long time to finish because you spent three years learning a new language in order to prepare for two years of original research or some other factor that enriches what you have to offer as a teacher or a scholar, let them know about it. Learning a new language, for example, is an indicator of your commitment to serious scholarship. Think of a way to put a positive valence on an aspect of your CV that you believe is likely to raise questions or doubts.

As hard as it may be for not-yet-employed-but-soon-to-be academics like yourselves to believe, there are some individuals and departments that are intimidated by you and your institutional pedigree. There are many fine schools and departments that are convinced that every Berkeley graduate student and postdoc is only interested in a position at Harvard, Princeton, or (hold your nose) Stanford. If it is a small liberal arts college, they may also assume that you view teaching and advising undergraduates strictly as a necessary evil. Ergo, why interview someone who will either look down their nose at us, and/or desert us for greener pastures as soon as their third book has been published and Yale comes calling. They often don’t seem to realize that many Berkeley graduate students and postdocs are sincerely interested in a wide range of academic settings for a variety of reasons (personal and professional), and, perhaps more to the point, Yale rarely “comes calling.” An even greater burden of proof exists if a quick scan of your CV reveals that all of your experience in higher education has occurred in a large, elite, research-oriented setting. How can you overcome this potential obstacle especially if you’re very interested in a school that you have reason to believe may be suspicious of Berkeley PhDs?

It’s probably not advisable to write in a cover letter that they shouldn’t be intimidated by lil’ old you (i.e., “I’m really not very good; in fact, my advisor says I’m her worst graduate student in twenty years.”), but there are ways to indicate a sincere interest in their department. One means is to do a little research, and briefly discuss how you might fit into the department and the institutional community-at-large. There are numerous articles written by faculty about the search process that state explicitly the positive impact it can have on their impression of a candidate to see evidence that he/she has taken the time to learn something about them. Researching a department and its associated programs/research centers has never been easier.

A second way to address fears of imminent flight is to provide evidence of ties to the area, the university, or lifestyle. If you are from the Midwest, have family nearby, or even if you just spent an enjoyable summer there, add a line about it and your desire to return to your cover letter for Purdue or Wayne State. If you did your undergraduate work at a similar type of institution, draw their attention to that link. Don’t assume that they will notice where you got your BA on your CV, and make the connection.

If you are applying to small, liberal arts colleges, don’t just list the courses you’ve taught with a line of boilerplate about how important you take your teaching responsibilities to be. These days, a good, small college has a list price of about $35,000-$75,000 a year, and close contact with people like you is one of their key selling points to parents and potential students. You are expected to be more than a lecturer, and your ability to convey your recognition of that fact and a sincere interest in working closely with students matters. Advising, participating in non-academic activities, watching your students grow and mature inside the classroom and out (and having an influence on that process) can be among the most rewarding aspects of the profession. If you value these broader elements of being a professor, let them know. In particular, if your own experience has been limited to large universities, think about describing an episode where you had a positive impact on the development of a student and the satisfaction you derived from helping him or her. At many small colleges, and large universities (including Berkeley) as well, one of the most significant pedagogical trends is fostering greater student involvement in faculty research. If you can articulate how this might occur for you and their students in a brief but thoughtful manner, it can alleviate some of the concerns occasioned by your Berkeley background.

Your letter typically will have four segments: the introduction, research, teaching, and the closing.

Be sure to identify the position you are applying for by rank and sub-field in the first sentence or two. It is not uncommon for departments to be engaged in more than one search in a given year, and large departments may have more than one in your sub-field. If it is an open rank position and you are applying as an assistant professor, in most cases you and your record of accomplishments will not be directly compared with those of more experienced candidates applying for it at the associate or full professor level. Rather, applicants are assessed based on where they are in their career path, and you have every chance of successfully competing against them.

In addition to identifying the job for which you are applying, the first paragraph serves as an introduction – your “speed dating” commercial: what are the three broad aspects of your background that you want to be clear in their mind as they make the decision whether or not to devote more time and attention to your application?

The first aspect is that you come from Berkeley, and hence one of the strongest programs in your discipline (e.g., I am in the final stages of completing my dissertation at UC Berkeley). The other two aspects that you can briefly highlight are those elements that you believe represent your strongest qualifications for the position and that, potentially, differentiate you from other candidates in the pool. For example, if the ad specifies that they are looking for someone whose research is interdisciplinary and who will strengthen a new research center focused on conservation biology, let them know in this initial paragraph that you fit the bill. Conversely, if you are applying to a small liberal arts college and you attended a similar type of institution as an undergrad, point that out here.

Ask yourself what are the three things I want a search committee member to know about me before she/he decides whether or not my file stays in the active pile, and describe them briefly in this first paragraph. Briefly; you will have space to elaborate more fully in the paragraphs below. Here, you just want to catch their attention and provide them with cause to pay closer attention to the text that follows.

If you’ve finished, mention it up front. If not, state when you expect to file – no later than the June before you would start the position. Many readers will view your optimistic prediction with a skeptical eye, and anything you can say that makes the claim appear more credible (e.g., “I have written and my chair has reviewed four of the six chapters.”) can help mitigate their concerns. You can put such a statement in the introduction or wait until you discuss the dissertation itself.

If your discipline holds its annual meeting in the summer or early fall (i.e., before application deadlines) and you had an excellent conference interview, make reference to it in the cover letter including the names of the faculty with whom you spoke. By the time people actually start to read files, months may have passed and even the strongest of impressions can fade. But they can be rehabilitated and revived, especially if you can remind them of a specific strength, ability, or issue that seemed particularly salient during the interview.

Unless you are applying to a school that cares only about your teaching (increasingly rare), a description of your research generally follows next. The challenge here is not simply to describe your research, but to frame it in terms of your sub-field and discipline. The search committee hasn’t lived, eaten and breathed Post-Edwardian Hermeneutics for the past five years the way you have. And they haven’t been there every step of the torturous process like your friends and significant others. So forgive them for not immediately recognizing your research at first blush for the path-breaking work that it is.

Departments want to know that in hiring you, they are adding someone who will make a future contribution to the discipline and enhance the reputation of the department. However, they are often ill-equipped to understand exactly how that will be true in your particular case. Many disciplines are sufficiently broad that leading or cutting-edge research in one sub-field is barely intelligible to those in others. In addition, when you become a candidate for the short list, your file will be read by department members outside your specialty, and, oftentimes later on in the process, by individuals outside your discipline as well. You need to describe the forest in which your tree resides, and explain why it matters in terms of the broader trends and issues within your discipline. Obviously, if your work is focused on one of the classic conundrums of your field, much less in the way of providing perspective is necessary than if you are addressing an emergent issue or employing an unconventional approach.

If your research is particularly novel or cutting-edge, any markers of broader acceptance by other, more established scholars or scholarly organs in your field can ameliorate possible concerns about its relevance and potential importance. In discussing your work, note the recognition it has received in the form of competitive grants, awards, publications in refereed journals, and/or presentations at major conferences.

It is also important to mention where you expect your research to go after the completion of your dissertation and the publications that will flow from it. They, especially at research-oriented institutions, want to know at least in broad terms where you expect to go from here. They want to see evidence of a scholarly agenda that extends beyond the dissertation or postdoc project. You don’t need to have pages written or titles blocked out, but you need to tell them in a paragraph, (two at the most) about what questions intrigue you, and how you expect to go about finding the answers to them. These questions for future research may have been generated by the findings of your dissertation, unusual data uncovered during your fieldwork, or interesting side issues that you were forced to put off in order to keep your dissertation taut and focused. Think twice about mentioning future projects that appear entirely unrelated to your current work. Departments will want you to be firmly established in one area before you go off into another.

The relative importance of teaching versus research is a continuous and not a discrete variable. Even schools that emphasize teaching in their job listing will generally want evidence of scholarly engagement and publishing potential. It is a very competitive market for undergrad and grad students out there, and virtually all institutions are under pressure to sell themselves via the quality of their faculty to the limited number of good students in the applicant pool. A good marker for the relative importance of teaching versus research is the teaching load. An institution with a 3-2 teaching load (a total of five courses taught per two-semester year) will expect more in the way of and value research more highly than one with a 3-3 load.

If you work in a capital-intensive area, mention your track record of gaining grants and other sources of external funding.

In a similar fashion, the more the institution you are applying to diverges from Berkeley and the more your profile differs from the job description, the more expansive you should be in talking about your teaching and what you have to offer their students. If you have won a teaching award at Berkeley, don’t make them wait until they read your CV to discover that fact.

For letters sent to large universities where you will be expected to teach large lecture courses and graduate seminars, little is needed except to convey that you have the necessary experience and/or background. Since the dominant pedagogical style is the same as that found at Berkeley, it will be assumed that you will be able to do the same for them. Still, rather than list off a series of courses you are prepared to teach (which should be included in an Areas of Teaching Interests section of your CV), devote a couple of sentences to demonstrating in qualitative terms how you are thoughtful and effective in your teaching. Instead of just stating: “I want all of my students to be able to utilize the concepts in class to better understand the world around them (not untrue, but still a cliche).” Provide a concrete illustration: for example in an intro to sociology class, I had my students observe X and Y in downtown SF and draw inferences about Z.

If you have TA’d some of the courses that (based on the job description) you would be expected to offer, let them know. If you have not had that opportunity, but your fields and research fall within the domain of the job description, you may want to add a line about how well prepared you are to teach such courses based on your training and research.

If your profile does not correspond exactly to the description found in the job announcement, but you believe that you could nonetheless teach the required courses, explain the basis for your confidence. What strength would you bring to the department that would more than make up for your “otherness”? Departments may decide that they don’t “need” another conventional European historian if you can convince them that you can handle the core courses and offer something new that they don’t currently cover as well. In this case especially, think about doing some research so you can speak in more specific terms about how you would fit into and enhance the department’s offerings. Help them visualize how you would strengthen them as a department.

Small colleges will want to know that you are able to teach on a more intimate basis and are prepared to take the time to do it well. If you give them three generic lines about how “important” you consider your teaching responsibilities, don’t expect much of a positive response. Spend a couple of paragraphs describing your teaching experience and philosophy, and how you would take advantage of the opportunity to create your own courses.

If you’ve had the opportunity to design and teach your own course, tell them, briefly, how you went about it and the choices you made. Don’t just say you’re a good teacher, show them why. Look over your teaching evaluations and pick out one or two consistent strengths to highlight. Drawing on your experience, talk about how you engage students and enhance their skills (especially writing) and intellectual development.

For good, small colleges, the quality of the teaching offered to students is their stock-in- trade. Even the most research-oriented, small colleges take teaching undergraduates very seriously. You need to demonstrate that you take it seriously as well, and can talk about it using more than vague generalities and shop-worn cliches.

Wrap it up quickly. If you are going to be traveling for any significant portion of the job search season, be sure to let them know how they can contact you (email, cell phone etc.).

Before closing, include a sentence where you list the materials you have enclosed (e.g., CV, dissertation abstract, transcripts, teaching statement/portfolio, writing samples, etc.) and are having sent separately (letters of recommendation). You will often be assembling multiple packets at the same time (as in midnight October 14th, midnight November 14th, etc.) for jobs that ask for different combinations of enclosures. In addition to telling them what they should have received, it serves as a handy list for you to check before metaphorically “sealing the envelope.”

Should you send a writing sample, even if they haven’t asked for one? Unless the norm in your discipline is to never send more than they ask for, and you feel the sample represents you and your work to your advantage, by all means send it. That way it’s in the file should someone become interested in you and want to read more.

More than 200 faculty say they’ve lost confidence in UT Austin President Jay Hartzell

UT Austin President Jay Hartzell is facing criticism from hundreds of faculty who say they've lost faith in his leadership following layoffs related to diversity, equity and inclusion efforts and the police presence at a student-led pro-Palestinian protest this week.

In an open letter , the UT Austin chapter of the American Association of University Professors said they “no longer have confidence” in Hartzell.

The letter points to Hartzell's decision on April 2 to shutter the Division of Campus and Community Engagement in response to a Texas law banning diversity, equity and inclusion offices and programs at public universities and colleges, which resulted in 49 staff being laid off . The staff were no longer working on DEI initiatives when they lost their jobs and professors described the terminations as a “purge.” 

The faculty also said they no longer trust Hartzell because of his decision to call in several law enforcement agencies, including the Texas Department of Public Safety, to respond to a peaceful protest on campus Wednesday that was calling for a ceasefire in Gaza and urging the university to divest from weapons manufacturers that provide supplies to Israel.

“We think those two things are connected. Neither was done with faculty input and we are a campus that has principles of shared governance where important decisions should be made together with faculty,” UT Austin AAUP Chapter President Pauline Strong said. “These decisions both came as surprises."

Strong, an anthropology professor, has worked at UT Austin for more than 30 years. She said in that time, she has never seen the number of police on campus that she saw Wednesday during a student-led demonstration. At different points in the protest, officers surged into the crowd and pushed people to the ground before binding their hands with zip ties.

Strong said the UT Austin chapter of AAUP holds Hartzell responsible for the decision to call additional law enforcement to campus, including state troopers in riot gear and a mounted horse patrol.

“I believe that decision was an overreaction to what they knew about the student protests,” she said. “I believe the presence of the police escalated the situation from the very beginning, and I think it created a very dangerous situation for the protesters, as well as for staff and faculty, who were on campus that day.”

Strong said she is concerned to see UT Austin and colleges across the country violently squelching free speech when their campuses are dedicated to academic freedom.

“[Students] are envisioning a better world and trying to bring it about,” she said. “And, I think we are really doing ourselves a disservice as a society if we don’t listen to students and nurture them and work with them to build that better society.”

Hartzell has publicly defended the university’s response to Wednesday’s protest stating in an email to the campus community that the group organizing the protest planned to violate institutional rules.

“Our rules matter, and they will be enforced. Our University will not be occupied,” he said in the email .

An internal UT memo obtained by KUT states the university “requested additional manpower support" because of its concerns about the size of the protest and "outside disruptors.” Officers arrested 57 people, 26 of whom were unaffiliated with the university, according to UT. Charges against all of them have been dropped.

Strong said the UT Austin AAUP began circulating the open letter during a pro-Palestinian faculty-led demonstration on Thursday. So far, more than 200 faculty have signed the letter. The university employs 3,000 teaching faculty.

“What we’re doing is gauging the sentiment on campus for trust and confidence in President Hartzell,” she said.

Strong said she plans to send the signed letter to the UT Austin Faculty Council on Monday, which is the entity responsible for calling a no-confidence vote if they choose to. She said even if a vote is not called, the number of faculty signing the letter is a strong rebuke to Hartzell’s decisions this month.

“We would hope that the letter itself, whether or not it leads to a vote, is taken seriously by Hartzell and his administration as an expression of deep faculty concern about the actions he’s taken this month,” she said.

Strong added that even if there is a successful no-confidence vote, faculty do not have the power to hire or fire Hartzell — that is up to the UT Board of Regents.

“So, I think it would be considered advisory to the UT System [and] to the Board of Regents of the degree of concern on the part of faculty about his leadership,” she said.

Strong said the biggest disruption on campus this week was the university’s response to Wednesday’s protest, which she said left many staff and faculty afraid.

“Some have asked me to make it clear that this is a very frightening working environment currently,” she said.

UT declined to respond to a request for comment on the open letter expressing no confidence in President Hartzell.