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Email Cover Letter Examples and Formats

What to Include in Your Email

How to format an email cover letter, email cover letter examples, cover letter articles and advice.

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An email cover letter includes all the essential elements of a hard copy cover letter and serves the same purpose: to impress the hiring manager and convince them to bring you in for an interview.

It’s essential to follow the employer's instructions so that you don’t wind up bounced from contention because of a technicality. You might be asked to send your cover letter in the body of the email or as an attachment, or to add a specific subject line, or to send it as a specific file type, e.g., a Word document or PDF.

Cover Letter Salutation

It’s best to address your letter to a specific person, instead of using a generic salutation like "To Whom It May Concern" or "Dear Sir or Madam." These can look unprofessional and like you didn't make an effort.

Cover Letter Body

The body of your cover letter lets the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow up. This section of your cover letter includes:

• First paragraph: Why you are writing. It is "the grab," your chance to grasp your reader by the collar and get his attention. Offer some specific, focused information regarding the job you're seeking and a few core strengths that demonstrate suitability for the position.
• Second paragraph: What you have to offer the employer. It is your hook where you highlight examples of the work you’ve performed and the results you’ve achieved. Draw on your key competencies from your resume, though don't copy it word for word. Bullet points in this paragraph are effective in drawing your reader's eye to your successes.
• Third paragraph: Your knowledge of the company. Show that you did your research and know something about the business and how you can contribute to its mission.
• Fourth paragraph: Your closing. Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call.
• Address an Email Cover Letter : Make sure your cover letter and other materials get to the right place – and make a good impression when they get there.
• Email Cover Letter Subject Line Examples : The subject line is the first thing a hiring manager will see when they look at your email. Make yours count.
• Email Cover Letter Salutation Examples : Confused about how formal or informal to be in your salutation? These tips will help.
• Email Cover Letter Closing Examples : Keep it professional all the way through, with these cover-letter ready closers.

Most cover letters follow the same basic format, but the contents will be very different, depending on your goals and circumstances. These templates cover a wide range of situations, from a cold email inquiring about job openings to an internal job promotion cover letter to a job transfer request.

• Email Cover Letter Sample
• Sample Email Cover Letter Inquiring About Job Openings
• Sample Email Cover Letter - Part-Time Job
• Sample Cover Letter - Referred by a Contact
• Sample Email Cover Letter - Summer Job
• Sample Email Message - Volunteer Position
• Sample Formatted Email Cover Letter Message
• Job Promotion Cover Letter
• Job Transfer Request Email Message
• Job Transfer Request Email Message - Relocation

Whether you’re looking for your very first job or making a career change to something new and different, there are certain guidelines that can help you create a cover letter that sells your experience. For example:

• Write a customized cover letter for every job opening . You may develop your own cover letter template to help you get started, but be sure to tweak it every time so that it’s a perfect fit for the role’s requirements.
• Include keywords in your cover letter . Analyze the job listing, looking for keywords that describe the job duties and the experience and skills required to fulfill them. Then, use those words in your cover letter and resume. It will help you get past the applicant tracking system and to a real human being who can call you for an interview. 
• Proofread, proofread, proofread. Pay special attention to the name of the hiring manager and the company and its products. Then, ask an eagle-eyed friend to give your cover letter one last review before hitting “send.” 

Email Cover Letter: 10 Examples & Writing Tips for 2024

Email has become a ubiquitous form of communication that is widely used in most industries. While email is mostly used to communicate with colleagues and clients, it has become an essential tool for job seekers looking to send their resumes to potential employers.

Since the introduction of email, the traditional cover letter has undergone significant changes. Today, job seekers are expected to attach an email cover letter to their resume. Unlike the traditional cover letter that is printed on paper and sent in an envelope, an email cover letter is sent as an email attachment along with the resume.

Employers receive hundreds of resumes for every job posting they advertise. To stand out from the rest of the applicants, job seekers need to create a compelling email cover letter that highlights their skills and experience.

Importance of Email Cover Letter

An email cover letter is a powerful tool that can help job seekers stand out from the competition. The email cover letter provides job seekers with an opportunity to introduce themselves to potential employers, showcase their skills, and explain why they are the best candidates for the job.

When submitting a resume, attaching an email cover letter demonstrates professionalism and attention to detail. Employers appreciate job seekers who take the time to craft a customized email cover letter for each job application. It shows that the job seeker is serious about the job and has put in the effort to present themselves in the best possible light.

Advantages of Email Cover Letter

There are several advantages to using an email cover letter when applying for a job. Here are some of the most important:

Convenience:  Email cover letters are easy to create and send. They are also easy to customize for each job application.

Faster response:  Email cover letters can help job seekers get a faster response from potential employers. Employers can quickly review the email cover letter and resume and respond to the job seeker.

Cost-effective:  Email cover letters are cost-effective. They eliminate the need to print and mail traditional cover letters, saving job seekers time and money.

Customizable:  Email cover letters are customizable. Job seekers can tailor the email cover letter to the specific job posting and showcase their skills and experience.

An email cover letter is an effective way for job seekers to stand out from the competition and increase their chances of getting hired. In the following sections, we will share 10 examples and writing tips for creating an effective email cover letter that will impress potential employers.

Elements of an Effective Email Cover Letter

When it comes to crafting an effective email cover letter, there are a few key elements that can make all the difference.

Personalization

First and foremost, personalization is key. This means tailoring your email cover letter to the specific company and job you’re applying for, rather than using a generic template. Start by addressing the recipient by name, and mention any specific details about the company or position that caught your attention. This shows that you’ve done your research and have a genuine interest in the job.

Clear and Concise Language

In addition to personalization, it’s important to use clear and concise language in your email cover letter. Avoid using overly complicated words or industry jargon that the recipient may not understand. Instead, focus on expressing your qualifications and experience in a straightforward manner. Be sure to proofread carefully for any typos or grammatical errors, as these can detract from the overall professionalism of your email.

Professional Tone

Maintaining a professional tone throughout your email cover letter is also crucial. Avoid using overly casual language or emoticons, and instead aim for a tone that is friendly yet formal. Make sure to demonstrate your enthusiasm for the job, while still maintaining a sense of decorum.

Proper Formatting

Finally, proper formatting is key when it comes to crafting an effective email cover letter. Be sure to keep the body of your email organized and easy to read, with plenty of white space and clear headings to separate different sections. Use a professional-looking font, and keep your email signature simple and straightforward.

By following these key elements of an effective email cover letter, you’ll be well on your way to crafting a compelling message that can help you land your dream job.

Writing Tips for Email Cover Letter

When it comes to writing an email cover letter, there are certain elements that need to be addressed properly in order to make a great impression on the recipient. Here are some writing tips to keep in mind:

Addressing the recipient

It’s important to address the recipient by their name rather than using a generic greeting. If you don’t know their name, do some research on the company website or LinkedIn to find out who the hiring manager is for the position you’re applying for.

Subject line

Your subject line should be clear and concise, highlighting why you’re reaching out. Avoid using vague or generic subject lines that won’t catch the recipient’s attention.

Start your email with a professional salutation, such as “Dear Mr./Ms. [Last Name].” Avoid using informal greetings like “Hey” or “Hi there.”

Opening paragraph

Your opening paragraph should be brief and engaging. Start by introducing yourself and explaining why you’re interested in the position you’re applying for. Highlight any relevant skills or experience that make you a strong candidate for the job.

Body of the email

The body of your email should expand on the information included in your resume and cover letter. Keep it concise and focused on the most important aspects of your experience and qualifications. Use bullet points to break up the text and make it easy to skim.

Closing paragraph

End your email with a strong closing paragraph that summarizes your interest in the job and your qualifications. Provide a call to action, such as requesting an interview or follow-up conversation.

Finish your email with a professional signature that includes your name, phone number, and email address. You may also want to include a link to your LinkedIn profile or personal website.

By following these tips, you’ll be able to write an effective email cover letter that will capture the attention of the hiring manager and showcase your qualifications for the job.

Sample Email Cover Letters

Are you struggling to write a perfect email cover letter? Do you want to know the best approach to make your email stand out to potential employers? Look no further than these four sample email cover letters.

Sample 1: Response to Job Posting

Dear Hiring Manager,

I am excited to submit my application for the [Job Title] position at [Company Name]. I came across your job posting on [Job Board] and was immediately drawn to the opportunity to work with such a reputable company.

As a highly skilled [Skill/Experience], I believe my proficiency and expertise can significantly contribute to the success of your team. In my previous roles at [Previous Company], I was responsible for achieving [Achievement], which resulted in [Positive Outcome].

I am a proactive and detail-oriented individual with excellent communication skills. I am confident that I possess the necessary leadership and problem-solving skills required for this position.

Thank you for considering my application. I am looking forward to discussing how I can add value to your organization.

Best regards, [Your Name]

Sample 2: Networking Email

Hello [Contact Name],

I hope this email finds you well. My name is [Your Name], and I have been following your work in [Industry/Field]. I am impressed by your achievements and would love to connect with you.

I am interested in learning more about [Specific Topic/Interest], and I believe your expertise can help me gain some valuable insights. I would appreciate it if you could spare some time to have a quick chat or an email exchange.

Please let me know if this would be possible, and I look forward to hearing from you soon.

Sample 3: Cold Email

My name is [Your Name], and I specialize in [Skill/Service]. I came across your company on [Source], and I am impressed by the work you are doing in [Industry/Field].

I believe my skills and experience can be of great value to your organization. I have worked with [Type of Clients] and have a track record of achieving [Positive Outcome]. I am confident that I can contribute to your team’s success.

Please let me know if you are interested in discussing how I can help your company.

Sample 4: Follow-Up Email

Dear [Contact Name],

I hope this email finds you well. I wanted to follow up regarding my application for [Job Title] position.

I remain highly interested in the opportunity to work with [Company Name] and believe my skills and experience align well with the job requirements. I would be grateful for an update on the status of my application and if there are any further steps I need to take.

Thank you for considering my application. I look forward to hearing back from you soon.

Common Mistakes to Avoid in Email Cover Letter

When crafting your email cover letter, there are several common mistakes to avoid. These mistakes can negatively impact your chances of getting the job you want.

Spelling and grammatical errors

One major mistake to avoid is spelling and grammatical errors. These mistakes can make you appear unprofessional and careless, and can turn off potential employers.

Using informal language

Another mistake to avoid is using informal language. Your email cover letter should maintain a professional tone that reflects your respect for the employer and the company. Avoid using overly colloquial language or slang.

Long emails

Your email cover letter should be concise and to the point. Avoid rambling or including unnecessary details. Long emails can overwhelm potential employers and may cause them to lose interest.

Not attaching the resume or other necessary documents

Don’t forget to attach your resume and any other necessary documents. Failing to do so can make you appear unprepared and may cause the employer to question your attention to detail.

Overusing flattery

While it’s important to show interest and enthusiasm for the position, overusing flattery can come across as insincere or desperate. Keep your language measured and avoid going overboard with compliments.

By avoiding these common mistakes, you can ensure that your email cover letter presents you in the best possible light and increases your chances of landing your dream job.

Email Cover Letter for Different Purposes

In today’s job market, email has become one of the most popular ways of communication for job seekers. While emails are not formal, they still require a professional and well-written cover letter. In this section, we will cover email cover letters for various purposes such as internship application, job application, networking, cold email, and follow-up.

Internship Application:

When it comes to internships, it is important to show your enthusiasm, ambition, and willingness to learn. Begin your email by introducing yourself and explaining why you are interested in the specific internship position. Be enthusiastic and genuine, and explain what knowledge or skills you hope to gain from the opportunity. Close your email by thanking the employer for considering your application and express your willingness to discuss the opportunity further.

Job Application:

When sending an email cover letter for a job application, make sure to address the hiring manager by name and introduce yourself. Mention the position you are applying for and how you found out about the job posting. In the body of your email, highlight why you are the ideal candidate for the job. Make sure to include your relevant experience, skills, and achievements. Finally, close your email cordially, thanking the hiring manager for their time and expressing your enthusiasm to learn more about the position.

Networking:

Networking emails are sent to people in your professional network that you are looking to connect or re-connect with. The tone here is less formal, so begin your email by asking how the recipient has been and sharing any updates relevant to the relationship, such as a job change or a new venture. After re-connecting, explain the purpose of the email, and why you are reaching out. Make sure to indicate the value you might bring to the relationship and how you might be able to help one another in the future. Close by thanking them for their time and consideration.

Cold Email:

Cold emails are unsolicited emails you send to people/companies you don’t have any connection with in order to secure a job or request assistance. Generally, these emails should be concise, to the point, and engaging. Start by explaining who you are and your motivation behind the email. Make sure to introduce your skills and explain why you might be a valuable asset to their team/industry. Be clear and direct with your ask, and close your email by thanking the recipient for their time and considering.

When following up on a job interview or application, keep your message brief and specific. Begin by thanking the interviewer/hiring manager for their time and reiterating your interest and enthusiasm for the job. Follow up with a short and concise question or specific request for further consideration, such as asking for feedback or explaining why you are the best fit for the position. Close your email politely and graciously, thanking them once again for considering your application or taking the time to speak with you.

Email Cover Letter for Different Career Levels

When it comes to applying for a job, the cover letter is just as important as the resume. And with the prevalence of email correspondence in the hiring process, email cover letters have become increasingly common. But what works for one career level may not work for another. Here are some tips for crafting email cover letters at different career levels:

Entry-Level Email Cover Letter

As an entry-level candidate, your focus should be on highlighting relevant coursework, internships, and extracurricular activities that demonstrate your potential as a hire. Since you likely don’t have a lot of professional experience, it’s important to convey your enthusiasm and eagerness to learn. Here are some tips for your email cover letter:

• Address the recipient by name.
• Keep your introduction brief and to-the-point.
• Explain why you’re interested in the company and the role.
• Highlight any relevant experience, coursework, or extracurricular activities.
• Express your enthusiasm for the opportunity and willingness to learn.

Mid-Level Email Cover Letter

As a mid-level candidate, you should focus on your relevant experience and how it has prepared you for the role you’re applying for. You should also showcase your leadership abilities and problem-solving skills. Here are some tips for your email cover letter:

• Start with a strong opening that highlights your relevant experience.
• Highlight your leadership abilities and problem-solving skills.
• Provide specific examples of how you’ve excelled in your previous roles.
• Convey your enthusiasm for the opportunity and how you can add value to the company.

Senior-Level Email Cover Letter

As a senior-level candidate, you should focus on your industry expertise and the value you can add to the organization. Your email cover letter should showcase your leadership experience and strategic thinking skills. Here are some tips for your email cover letter:

• Start with a strong opening that showcases your industry expertise.
• Highlight your leadership experience and strategic thinking skills.
• Provide specific examples of how you’ve delivered results in previous roles.

No matter what career level you’re at, your email cover letter should be well-written and free of errors. Use these tips as a starting point and tailor your email cover letter to the specific role and company you’re applying to. And don’t forget to follow up after sending your email to show your continued interest in the opportunity.

Email Cover Letter for Different Industries

When it comes to email cover letters, different industries may require a different approach. Here are some tips on how to craft an effective email cover letter for the following industries: marketing, sales, creative, and tech.

When applying for a marketing position, it’s important to showcase your creativity and communication skills. Start with a compelling subject line that clearly states your intention. In the opening paragraph, briefly introduce yourself and your relevant experience. Make sure to mention any successful campaigns you have worked on.

In the second paragraph, highlight your creativity by sharing your thought process behind a successful campaign you have worked on. This demonstrates your ability to think outside the box and come up with innovative ideas.

In the third paragraph, emphasize your communication skills by explaining how you collaborated with team members, clients, and stakeholders to ensure the success of a campaign. End the email with a strong call to action, such as requesting an interview.

When applying for a sales position, it’s important to focus on your sales achievements and abilities. Start with a subject line that mentions your sales track record. Begin the email by introducing yourself and your relevant experience, including your sales experience.

In the second paragraph, highlight your sales achievements by mentioning your sales numbers and any awards you have received. Make sure to include specific examples of successful deals you have closed.

In the third paragraph, explain how you have built strong relationships with clients and demonstrate your ability to identify their needs and present solutions. End the email by asking for an interview and explaining why you would be a strong fit for the position.

When applying for a creative position, it’s important to showcase your creativity and artistic abilities. Start with a subject line that showcases your creativity. In the opening paragraph, briefly introduce yourself and your relevant experience.

In the second paragraph, highlight your creative abilities by sharing examples of your work, such as design portfolios or writing samples. Make sure to explain the thought process behind each piece of work and how it showcases your skills and creativity.

In the third paragraph, explain how you collaborate with team members and clients to bring creative projects to life. End the email by requesting an interview and expressing enthusiasm for the opportunity to work with the company.

When applying for a tech position, it’s important to showcase your technical abilities and problem-solving skills. Start with a subject line that showcases your technical skills. In the opening paragraph, briefly introduce yourself and your relevant experience.

In the second paragraph, highlight your technical abilities by sharing examples of successful projects you have worked on. Make sure to explain the technical details and explain how your problem-solving skills were crucial in your success.

In the third paragraph, explain how you work with team members to ensure the success of technical projects. End the email by asking for an interview and expressing enthusiasm for the opportunity to bring your technical skills to the company.

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The Informal Cover Letter and Its Benefits

Table of Contents

Cover letters are indispensable for many professional job applications and can help you sell yourself to your future employer. Writing cover letters can be tedious, reading them even more so, but it does not have to be. An informal cover letter , also known as short cover letters, help break this tedium for job applicants and recruiters.

Keep reading to learn more about informal cover letters , their benefits, and the way to write one the next time you apply!

Types of Cover Letters

There any many types of cover letters for different scenarios. The most well-known is the  application cover letter . These types of cover letters are written for specific jobs and should include specific skills and qualifications regarding them.

The second type is the  prospecting cover letter.  Generally speaking, a prospecting cover letter is best suited to inquiries about open positions at a company you are interested.

Third is the  networking cover letter.  The networking cover letter is used to ask for career advice and career opportunities.

And finally, we come to the main topic of this article, the  informal cover letter .

What is the Informal (Short) Cover Letter?

The informal cover letter is a short cover letter with the purpose of quick introduction . You include information about yourself, your skills, why you are interested in the job, and your personal connection with the company. Short cover letters are for job inquiries that don’t require a formal cover letter.

This cover letter does not have a clear-cut format. Usually, it consists of a greeting, a simple body explaining your experience and your interest in the company.

As a rule of thumb, you should also attach your CV or resume to the cover letter when you are applying.

Benefits of the Informal Cover Letter

Many people think that a good cover letter should be lenghty. In fact, a short cover letter may be as beneficial to your application as a long one. There are many reasons hiring managers prefer a more brief cover letter:

• In most cases, hiring managers can read a short cover letter in less time. This makes it more likely that yours is read over a long cover letter from another applicant.
• Cover letters with a brief outline stand out more than longer ones.
• A short cover letter that grabs a reader’s attention quickly can show your ability to convey your qualifications concisely.
• It allows its author the freedom to discuss certain personal and professional experiences.

When Not to Write a Short Cover Letter?

Although short cover letters have many advantages over the traditional ones, there are some cases where you should not use them.

If you have too many relevant skills and experiences about the work, you should not trim them down. You should be writing all of them in great detail, with as much information as possible.

If the hiring manager or the employer put down word count limits in the job posting, you should obviously respect them.

Informal Cover Letter Examples

The most important thing to remember when writing a cover letter is that you are conveying relevant information in a concise manner.

Here is an example of an informal cover letter:

Dear Mr. Sacrimoni,

My name is Paulie, and I would be thrilled to join your team as an accounting manager. I admire Satriale Markets’ reputation of customers satisfaction.

My resume outlines my skills and 5 years of experience in accounting. I am passionate about speaking to new people and helping others reach their goals.

I believe my background will benefit a team that prioritizes collaboration, and Satriale Markets is the perfect place to apply for this role.

Thank you for your time and consideration. I look forward to hearing from you to discuss the accounting manager position further.

Best,Paulie Gualtieri111 Oak Tree LaneSunnyvale, [email protected] | 555-123-12345

Employers might enjoy this example because it addresses the hiring manager personally. It also mentions the company in the first sentence, and it only takes half a page!

How Long Should it Be?

As a rule of thumb, write just half or two-thirds of a page. This way the hiring manager will be able to tell you right away it will be an effective and quick cover letter.

As most cover letters take up a single page, spending half or two thirds of the page shows the length difference.

Pam is an expert grammarian with years of experience teaching English, writing and ESL Grammar courses at the university level. She is enamored with all things language and fascinated with how we use words to shape our world.

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Email Cover Letter Samples

Including an email cover letter is imperative, so we thought it would be helpful to our job-seeking readers to have sample letters to use as a starting point.

The examples below come from real-life job seeker emails, although we’ve altered the details and contact information. Whether you prefer a “salesy” approach or you’re more of a “direct and to the point” kind of person, choose the template that suits your style. Just be sure to include these key elements in your email cover letter.

Etiquette for Any Email Cover Letter

• Mention the title of the position you’re applying for in the subject line and body of your email.
• Explain where you found the job posting or how you heard about the position.
• Conclude with a subtle call to action to remind the hiring manager of the action you’d like them to take, such as, “I look forward to hearing from you.”
• List your full name and contact information in your email signature block (not just on your resume attachment).
• If applicable, quickly explain any questions that your resume may raise. For example, if you’re from out of town but planning to move close to the job location, or you’ve been at your current position for only a short time.
• Don’t start your cover letter with your name. Instead, introduce yourself in the letter with a relevant qualification and connect it to the position.
• Keep your cover letter concise. Just like your resume, keep your document to just one page to entice hiring managers instead of overwhelming them.
• Avoid any spelling or grammar errors in your document. The smallest typo can ruin your chances at the job.
• Don’t address the wrong company name or the wrong company contact’s name. This could be seen as awful cover letter etiquette and indicate you’re not attentive to details.
• Don’t ever include your salary requirements unless otherwise directed by the potential employer.

Signature on Email Cover Letter

Without a signature at the end of your email cover letter, you could be missing out on incredible potential job opportunities. This quick snippet of your contact information makes it easy for recruiters and hiring managers alike to contact you.

When it comes to deciding between a physical signature and a name sign-off, there are benefits to either option. With a name sign-off, you can use a digital signature service like Eversign and RightSignature to give your cover letter that personal touch.

If you’d prefer to include just a regular email signature, make sure to include your full name, email and phone number. You can also consider adding a LinkedIn button so the hiring manager can have more insight on your experience and skill set.

How to Format an Email Cover Letter

Wondering how to format your email cover letter? You’re not alone. Once you’ve written your incredible cover letter providing more information on your expertise and how it relates to the job you’re applying for, it’s vital to format it correctly before sending it to any recruiters. If it isn’t formatted correctly, you could be missing out on the job opportunity.

Regardless of the cover letter template you’ve chosen, make sure to include these key components when formatting your email cover letter:

• Write a subject line that includes the position you’re applying for
• Address the company contact’s name in the salutation
• Clearly state what you’re hoping to accomplish in the first few sentences
• Summarize your strengths, skills and experience by connecting them to the job opportunity
• Use a font that’s easy to read
• Avoid typos in your message by proofreading
• Include a signature with your contact information
• Always send a .pdf file rather than a word doc or other format

Email Cover Letter Examples for Legal Professionals

Example #1: if you prefer to keep it brief..

Subject Line: Interest in Litigation Associate Position

To Whom It May Concern:

I am interested in the Litigation Associate position advertised on LinkedIn. I have attached my resume and cover letter for your review.

Thank you for your time. I look forward to hearing from you.

Best regards,

First Last Name

Example #2: If you’re relocating to the city where the job opportunity is located.

Subject Line: Expressing Interest and Relocating Near Litigation Secretary Position

Dear Hiring Manager,

I’m writing to express my interest in the Litigation Secretary position listed on Monster.com. My resume is attached for your review and consideration.

I am a fast learner, very dependable, organized, and computer savvy. I have extensive experience assisting firm attorneys and multiple paralegals, as well as supervising and managing an office. While I currently reside in Los Angeles, I will be moving to San Francisco at the end of the month.

I look forward to the opportunity to meet with you to learn more about your firm, its plans and goals, and how I might contribute to its continued success. I can be your ideal candidate if given this opportunity. Thank you.

Kind regards,

Example #3: If a colleague referred you.

Subject Line: John Mentioned Your Firm is Seeking a Litigation Secretary

Dear Sir/Madam:

I was referred to you by a mutual acquaintance, John Smith, who said you have an opening for a litigation secretary.

I have many years of experience as a litigation secretary, most of them working with managing partners. I am a professional looking for a career, not just a job. I am organized, reliable and self-motivated. I like being part of a team, but can also work independently.

Included with this e-mail is a copy of my resume for your review and consideration. Once you have had an opportunity to review my resume, please contact me if you have any questions or to arrange an interview. I look forward to speaking with you in the near future.

Thank you for your time,

Example # 4: If you’ve been at your current position for less than one year.

Subject Line: Experienced Legal Secretary Seeking Long-term Opportunity with Stable Litigation Firm

Please allow this introduction. My name is Jane Smith, and I have 12 years of legal secretarial experience working with managing partners of small, mid- and large-sized law firms. My current typing speed is 105 wpm from written form and 120 wpm from live dictation with the utmost accuracy. I am interested in the Litigation Secretary position advertised on your firm’s website.

I am currently working for a small civil litigation firm. However, after only 11 months in this position, the financial stability of the firm has significantly changed. Therefore I am seeking long-term tenure with a stable civil litigation firm.

Attached please find my resume and list of references. If you are interested in the professional skills and positive attributes I can contribute to your firm, please contact me at [phone number] at your convenience to schedule an interview.

Thank you for your time and consideration.

Respectfully,

Example #5: If you want to dazzle the hiring manager with your qualifications.

Subject Line: Do you need a conscientious paralegal at your firm?

Dear Recruiting Administrator:

Do you need a hardworking, creative and conscientious paralegal to meet your firm’s needs? If so, I can help you. The following is a summary of my qualifications:

• More than ten years of progressively responsible legal experience;
• Bachelor’s Degree with Honors in Business Administration;
• Exceptional verbal, written and analytical skills;
• Advanced computer skills;
• Outgoing personality and “can-do” attitude.

I would like to meet with you to discuss how I might assist your firm in fulfilling its present needs. 

My resume is enclosed for your review. If you need someone who is highly motivated, eager to learn, and willing to work hard to succeed, please contact me at [phone] or via email: [email].

Thank you for your time and consideration,

Now, start writing your cover letter!

They say the first impression is a lasting one — so make sure your digital introduction represents you well. Use your best judgment with each position you apply to; for an entry level position keep your cover letter more concise while going into further depth and providing more information with upper level positions.

These examples are meant to be a starting point only — add your own voice, style and experience to make your own standout (or at least solid) email cover letter.

Start building out cover letters that will help you stand out and land the job!

16 Secrets for Writing Cover Letters That Get You Hired

I can write a solid resume, interview well, and make sure that my online presence is on point.

The one thing that’s always been a struggle? The dreaded cover letter.

Cover letters can be absolute torture, and it feels like there are a million ways to screw them up. Is yours too formal or informal? Too long or short? Too much information or too vague?

There’s an upside, though: Making your cover letter awesome doesn’t have to be a long, difficult process. In fact, as I’ve written more and more cover letters over time (and started helping dozens of other people write theirs), they’ve actually become (gasp!) fun.

Below, I’ve listed the 16 most important tips I’ve learned to make crafting a cover letter into an easy and pain-free process. Half of the tips are related to what you write, and the other half are tiny things that’ll make sure your cover letter is better than the rest. By the end of the list, there’s no way a hiring manager will be able to shuffle you to the bottom of the pile. Or you know…delete your email…

8 Tips for Cover Letters That Grab Hiring Managers’ Attention

1. Describe a pain point

Here’s the most important question any cover letter should answer: What problem would hiring you solve?

Notice that this question is about the company’s problem, not your desire to land the job! Tricky, I know.

But think about it: If a company has put up a job description, it means they have a pain point and need a solution. For example, if a company is hiring a web designer, it means they don’t think their current layout is up to snuff and they’re looking for someone who can get them there. That’s the problem they need solved, and that’s what your cover letter should make clear in first few sentences.

2. Don’t regurgitate your resume

This is a tip that you’ve probably heard before, but it happens all the time : Don’t use your cover letter to simply restate your resume!

Your cover letter is the perfect place to expand on things that your resume doesn’t detail, illustrate the more intangible reasons why you’re perfect for the job, and explain any particular circumstances that warrant discussion (for example, if you’re making a sudden or drastic career change).

Skillcrush: 22 Things to Remove From Your Resume Immediately

3. The tone should match the company

Cover letters are great for companies not only because they can see if you can solve the problem at hand, but also because they give hiring managers a sense of whether or not you understand the company culture.

How do they figure this out? Tone.

Take a look at a company’s website, how its social media is phrased, and how its employees talk about it online. Is this company a little more informal and fun? Is it buttoned-up and corporate? Your cover letter should be written in a tone similar to that of the company’s copy. Obviously put a professional spin on it, but keep the company’s culture in mind.

4. Keep the focus on the company

Hiring managers assume that if you’re applying to a particular job, that must mean you really want that job. Thus, you don’t need to spend your entire cover letter reiterating how badly you want the job and how great the experience would be for you .

It’s okay to spend one or two sentences tops explaining your love for the company, but then it’s time to turn the tables.

The majority of your cover letter should be illustrating to a potential employer what hiring you would do for their company. Again, focus on the pain point: What talents and skills do you have that would help this organization tremendously?

5. Use your numbers

A big problem I’ve seen in lots of cover letters is that they tend to be very vague in describing any notable accomplishments or achievements.

For example, instead of saying that you have had “a great deal of success as an email marketer,” use your numbers: “I spearheaded an entire newsletter redesign that resulted in a 500% increase in our open rate, which proves…”

Numbers also add intrigue and leave hiring managers wanting to hear more!

Psst! This tip holds true for resumes! ( More here .) Adding numbers and statistics is a solid way to stand out!

6. Make your anecdotes short

While examples can make your cover letter super effective, many people make the mistake of including unnecessary or irrelevant information when using anecdotes that make them drag on and lose their umph .

My personal rule is to make any example or story no longer than three sentences so that you can avoid going overboard and wasting valuable space. Here’s how to break it down:

• Sentence 1: Introduce the skill you’re highlighting.
• Sentences 2: Explain the situation where you showed off this skill.
• Sentence 3: What was the end result? Explain what it did for the company and what it proves about your character.

7. Make your opening line memorable

If the big opener to your cover letter is “I’m applying for Position X at Company Y” or “My name is…” it’s time to press the backspace button. There are two things wrong with both of these phrases:

• They’re redundant, so you’re taking up precious space! A hiring manager is already going to know your name from your application as well as which position you’re applying for. No need to repeat it.
• They’re generic and unmemorable. Give your hiring manager something to get excited about or be intrigued by.

So, how can you start a cover letter with something that has a little more pizzazz? Try opening with a favorite short anecdote, a quote that best describes you as a professional, or your personal tagline.

8. Everything should relate to the job description

As you write (and then read through) every line of your cover letter, ask yourself: How does this sentence relate to the job description? If you find yourself going on tangents or including facts that don’t prove your ability to excel at the job or understand the company culture, take it out.

And if you need some help making sense of exactly what will prove you are qualified for the job at hand, check out these 10 Tips for Deciphering Tech Job Listings .

8 Tips for Putting the Finishing Touches on Your Cover Letter

1. Research whom to address your letter to

Scrap the “To Whom It May Concern” greeting and do some research to find out who will be reading your cover letter.

In some cases, employers will be super helpful and straight up tell you whom to address that cover letter to. If you aren’t so lucky, a quick Google search can help, or if you have a connection to a potential employer, have a professional contact ask around to see if they can get a name.

If all else fails and you really want to avoid the dreaded “To Whom It May Concern” line, feel free to shoot the company an email. I did this before when I was applying to a company that had a plethora of people on its editorial and HR teams and I had no idea who’d be hiring me.

Here’s the quick template I used:

I’m applying to [name of company]’s [name of job title] position, and I was having some trouble figuring out whom specifically to address the cover letter to. Is there a particular person or department I should direct it to?

Thanks so much for your time!

[Your name]

2. Be smart with hyperlinks

If you’re going to use hyperlinks in your cover letter, there are two important things to keep in mind. First, try not to include more than two or three links tops in a cover letter (like an online portfolio or personal website). All links should be relevant, and your cover letter shouldn’t be used as a dumping ground for everything you’ve ever created!

Second, make sure you add context to a hyperlink to both draw attention to it and to make the hiring manager understand that it’s worth his or her time to click on. For example, if you’re referencing a recent design project you did, add that said project can be found “in my online portfolio” and add a hyperlink.

3. Delete extra images, clipart, emoticons and emojis

This is a no-brainer: Regardless of how “chill” the company says it is, keep clipart, emoticons, emojis, cute pictures of your puppy, and any other images OUT of your cover letter!

Squeeze an emoji into a cover email if you’re SUPER confident it’s appropriate. Otherwise, steer clear.

4. Keep it short (like, really short)

I’ve seen dozens of cover letters in the past month, and the biggest issue across the board is that people make their cover letters way too long.

Here’s the general rule of thumb to follow: Your cover letter should be a single page (no more!) and around 300-350 words. If you’re writing a cover email, three to five sentences works (since you usually have attachments or links for a hiring manager to click on).

5. Keep your font professional (and normal)

True story: I once received a cover letter from a friend where he’d had kept his writing to one page—but it was in eight-point font. Yikes.

Your cover letter font size should be normal (aim for between 10-point and 12-point), and your font should be straightforward and professional. Favorites include Arial, Times New Roman, and Georgia. Just say no to Curly Q or Comic Sans.

Skillcrush: 8 Free Font Pairings You Have to See

6. Break up your paragraphs

Nothing provokes fear in people faster than a wall of text. Hiring managers get a visual of your physical cover letter before they ever read it, and if their first reaction is, “Oh god, it’s all one paragraph!” that’s not a good sign.

Instead, break up your cover letter into smaller paragraphs of three or four sentences each. It’s so much more aesthetically pleasing, and the person reading your cover letter will thank you.

7. Cut the vague professional jargon

As with in a resume, using phrases like “team player,” “self-motivated,” or “results driven” only makes your cover letter generic and unmemorable. Use more lively language, or better yet, use specific examples to prove your point.

8. Re-read your cover letter over (and over and over)

Editing is the most tedious but also the most necessary part of any cover letter writing you do. Start by printing your cover letter out and reading it aloud. I also recommend reading the cover letter starting with the last sentence and working your way up.

Another pro tip: Definitely get someone else to read your cover letter. In many cases, you might think your writing is pristine, but a friend will find at least a couple typos and point out some places where your wording is a little clunky.

Getting that perfect cover letter doesn’t have to be a time-consuming process. Use these tips and you’ll be snagging the job (and impressing potential employers with your savvy) in no time!

Skillcrush: The Ultimate Guide the Perfect Email Cover Letter

Lily is a writer, editor, and social media manager, as well as co-founder of The Prospect , the world’s largest student-run college access organization. She also serves in editorial capacities at The Muse, HelloFlo, and Her Campus. Recently, she was named one of Glamour’s Top 10 College Women for her work helping underserved youth get into college. You can follow Lily on Twitter at @lkherman

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How to Write an Informal Email With 8 Samples

Roberto Martinez

Last updated November 29, 2023

While we mostly hear about business and formal emails , their casual counterpart, the informal email, doesn’t get talked about as much. 

Well, informal emails are just as crucial in fostering relationships and conveying messages in a more relaxed manner. 

Whether you’re touching base with a friend, reaching out to a colleague, or communicating with a family member, informal emails allow for a warmer, more personal touch. 

In this article, we will walk you through what an informal email is, why and when you should use one, and offer you 8 sample templates to get you started. 

So, let’s begin.

Note: Struggling to get replies or book meetings with prospects that fit in your ICP? We’ll help you get 6 SQLs or book 6 meetings with prospects that are ready to buy for only $999/month. Book a 15-minute consultation now .

What is an informal email, and does it differ from a formal one?

An informal email is a type of email that’s characterized by a relaxed tone, personal touch, and the absence of stringent structure. Unlike a formal email, which adheres to strict etiquette and formats, an informal email has the flexibility to reflect the writer’s personality.

These are the types of emails you send to friends, family, casual acquaintances, or even colleagues and business partners with whom you have a casual relationship. 

Formal and informal emails are also different in that you might find abbreviations, shorter sentences, and even slang in an informal email, which would be out of place in formal correspondence. These emails feel more like a chat between friends rather than a formal letter or report.

Why and when should we use informal emails?

Informal emails are perfect for a variety of situations, and understanding when to use them helps you communicate more effectively. Here’s why and when they come in handy:

To foster personal connections: One of the primary reasons to use informal emails is to build and maintain personal relationships. Whether it’s with friends, family, or colleagues, an informal email helps in conveying warmth and sincerity.

Ease of expression: The relaxed tone allows for free-flowing thoughts and ease of expression. It makes it simple for the sender to convey their message without the confines of strict formatting.

Casual updates and check-ins: Informal emails are perfect for catching up, sharing personal news, or even just sending a quick hello. They make it easier to stay in touch without much preparation.

Clarifying work-related matters in a relaxed manner: Sometimes, a formal tone isn't necessary, even in a professional setting. If you’re reaching out to a colleague you’re close with or seeking clarification on a minor issue, an informal email might be the best route.

Sending invitations or organizing gatherings: Planning a weekend hangout or a casual team lunch? An informal email sets a light-hearted tone for such events, ensuring recipients feel the camaraderie.

Feedback or casual reviews: If you’ve tried out a friend’s new restaurant or read a book a colleague recommended, sending feedback through an informal email keeps the conversation genuine and friendly. You can ditch the formal greeting and complicated sentences and be yourself with the informal email writing.

Informal email format: Key elements of an informal email

As you know, formal emails have clear formats and structures that make them effective business and professional communication materials. The fun with informal emails is that you get the liberty to be a tad more personal and creative. 

Here’s a breakdown of the elements that constitute an informal email and how to write each:

Informal email subject lines

The email subject line — think of it as the window display of your email. It’s the first thing your recipient sees, and it sets the tone for everything that follows. In informal emails, the subject line can be as casual as you are comfortable with. 

Still, you should seek to capture attention and reflect the casual tone of the message. Also, it’s not uncommon to see the use of emojis or exclamation points in informal emails. If you do use them, use them sparingly.

Here are some examples:

“Hey, long time no see!”

“Weekend plans?”

“Quick update from my end 😊"

Informal email salutation

Moving on from the subject line, the next crucial part is your email salutation — a casual greeting. You can forget all the C-suite or white-collar email greeting styles, such as “Dear Sir/Madam” or "To whom it may concern." In informal emails, simplicity is key:

“Hey [first name],”

“Hi [first name],”

“Hello [first name],”

If the recipient is a close friend or family, you can even get away with using nicknames or pet names like, “Hey buddy” or “Hiya sis.”

The email body

For both a formal and informal email, this is where the magic happens and where you write the actual article. The body of an informal email can be as short as a single sentence or as long as a few paragraphs — it all depends on the purpose and the message you want to get across. 

Here are some typical traits of informal emails: 

Be conversational: Imagine you’re talking face-to-face with the recipient. Use phrases you’d use in daily conversations.

Use personal anecdotes: If you’re updating someone on your life, a short story or two adds color and depth to your email. 

Keep it clear: Despite the casual tone, your main message should still be straightforward. Don’t let the informalities cloud the purpose of the email.

Embrace emojis: Emojis can be a fun way to inject personality into your email, but don't overdo it. One or two for emphasis is plenty.

Informal email closing

First, you’ll need to start ending your email with casual email closing lines . An informal closing line reflects a close or casual relationship between the recipient and the sender. They are often friendly, enthusiastic, or affectionate. 

Here are some examples you can consider:

“Looking forward to our lunch.”

“Keep me posted on how things are going.”

“Hope you're enjoying the sunshine.”

“Can't wait to hear all about your trip.”

“Good luck with the big move!”

“Please don't hesitate to reach out if you need any further assistance.”

“Enjoy your weekend, and see you at the game!”

“Stay safe and talk soon.”

Wrapping up an informal email is usually a no-brainer. Some popular sign-offs include:

“Talk soon,”

“Catch up soon!”

“Catch you later,”

And don’t forget to include a signature , even if it’s as simple as your first name.

8 samples of informal emails you can use

Informal emails can be crafted for various purposes and situations. We have created 8 different samples of informal email examples tailored to specific situations to get you started.

1. Informal email sample for catching up with an old friend.

When reconnecting with an old friend, your primary aim is to bridge the time gap that’s grown between the two of you. Your email should resonate with warmth, nostalgia, and a genuine eagerness to rekindle that old bond. 

So, from the opening line, think about shared memories, past experiences, and mutual friends to weave into the email. It’s about recreating the familiar intimacy you once enjoyed and expressing a genuine interest in knowing about their present life, changes, and new experiences.

Here is an informal email for this scenario:

Subject line: Blast from the past: How’ve you been?

Hey [friend’s name],

I was scrolling through some old photos yesterday and came across that hilarious trip we took to the mountains. Remember the squirrel incident? 

It got me thinking about how long it's been since we really caught up. How's everything on your end? Job, family, adventures? 

Spill the beans!

Can't wait to chat more. Let's not wait another eternity!

[your name]

[your signature]

2. Sample informal email for inviting colleagues to a casual social event.

Casual events with colleagues are a delightful mix of the professional and personal spheres. The tone of your invite should inspire camaraderie and foster team bonding. 

While it’s informal, you want to ensure everyone feels included. For example, you can mention the nature of the event, perhaps a fun backstory, or why you thought of hosting it. 

The idea is to create a sense of anticipation and community, emphasizing relaxation and the joy of getting to know each other outside the usual office setting. Here is a template you can emulate. 

Subject line: Pizza, Games & Chill this Friday? 🍕🎮

I thought it’d be a refreshing change of pace to hang out outside the office. How about a casual evening at my place this Friday? 

We can order some pizzas, bring out the board games, and just have a chill night. It’s a potluck style, so if you have a signature dish, feel free to share!

Do drop a yes or no, so I can make arrangements.

3. Writing an informal email to a professor with a question or request.

Some of our professors are just fun, and they insist that we don’t have to sweat or pressure through reaching out to them via email — they encourage us to be casual. But still, communication with a professor, even if informal, demands a certain level of respect. 

Only keep in mind that the formality can be dialed down, especially if you’ve built rapport with them. Start by acknowledging any recent lessons or lectures and expressing gratitude for the insights provided. 

So the email tone should reflect your genuine enthusiasm and curiosity about the subject. Be direct in your request or question but ensure it’s couched in a manner that demonstrates your eagerness to learn more or clarify a topic. Here is an informal email template for this:

Subject line: inquiry about last lecture’s topic

Hello, Prof. [last name],

I hope this email finds you in good spirits. Our last lecture on [topic] really piqued my interest. 

There was a point you mentioned about [specific detail], and I was hoping to delve a bit deeper into it. 

Would it be possible to catch up briefly after class or at your convenience this week?

Thank you for always sparking such curiosity!

Best regards,

4. Sample email for responding to a personal email from a coworker.

When a coworker reaches out personally, it’s a blending of professional and personal realms. Your response should be warm and appreciative. You want to indicate that you value the relationship beyond just work matters. 

So, as you craft your response, reference specific points they made, showing you read and thought about their email. Convey enthusiasm for any plans or suggestions they’ve made, and, if possible, add your own input to further the conversation or plan. Here is a template:

Subject line: Re: Weekend adventure plans

Hey [coworker’s name],

Your email totally came in handy! The hiking spot you mentioned sounds just like the adventure I need. Count me in! And thanks for thinking of me; it means a lot.

Looking forward to it!

5. Sample email for thanking a friend or acquaintance.

This email type is all about expressing gratitude. So, you should ensure that the recipient understands the depth and sincerity of your appreciation. Reference the exact nature of their help or favor to make it personal and specific. 

It’s also a great idea to suggest a way of reciprocating – be it through a small gesture, spending time together, or just sharing a personal update. Here is an informal email template you can use here:

Subject line: Big, big thank you!

Hi [friend’s name],

I’m super happy and grateful for your help last week. It made a world of difference in a challenging situation. 

How about a catch-up over coffee next week, my treat? 

I'd love to show my appreciation and also hear what you've been up to.

Warm regards,

6. Informal email sample for asking for a favor from a close colleague.

Here, you should start by providing context so they understand the reason behind your request. While maintaining a casual tone, it's essential to acknowledge the value of the favor you're asking for, ensuring they know their effort will be recognized and appreciated. 

It’s also considerate to offer an indication of how you might reciprocate or make up for the favor. Here is a template of an informal email you can learn from:

Subject line: A little help for tomorrow?

Hey [colleague’s name],

I hope this message finds you well. I’ve encountered a small hiccup and won't be able to attend tomorrow’s meeting. Would you be a lifesaver and cover for me? I promise to fill you in on all the details later and make it up to you!

Thanks a million in advance.

[Your name]

7. Informal update to a team or group project.

Project updates demand clarity and positivity. So, even though your email is informal, you should be upbeat, focusing on progress and collective goals. Outline what’s been achieved, what’s in the pipeline, and how team members can collaborate or move forward. 

Here is a template you can use:

Subject line: Progress update on project X

Hello team,

Wanted to keep everyone in the loop! I’ve successfully wrapped up my part of Project X and am passing the torch to [next person/team]. Feeling pretty pumped about our progress. 

Let’s keep up this energy and crush our goals!

Stay motivated,

8. Sample email for following up with a contact made at a networking event.

Networking follow-ups are about fostering new relationships. They should strike a balance between personal interest and professional or business potential. 

So, begin by reminiscing about the event or the specific conversation that stood out. Express genuine interest in diving deeper into shared topics or exploring mutual opportunities. 

It’s a chance to establish rapport, ensuring the contact sees potential for a valuable relationship, whether professional, personal, or both. Here is a template for this: 

Subject line: Continuing our chat from [event name]

Hi [contact’s name],

It was such a pleasure connecting with you at [event name]. Your insights on [topic/interest] truly resonated with me, and I’d love to pick up where we left off. How about a coffee next week or a virtual call if that's more convenient?

Hope to hear from you soon!

Best wishes,

Key takeaways

Informal emails are inherently more personal and relaxed than formal emails. They provide a platform for genuine connection, whether it’s catching up with an old friend, showing appreciation, or building rapport with new contacts. Authenticity is key; the tone and content should genuinely reflect your personality and intentions.

Even though you are writing an informal email, you still need to strike the right balance. For instance, when reaching out to a professor or colleague, it’s possible to be both respectful and casual. Always consider the nature of your relationship with the recipient and adjust the tone accordingly.

Unlike formal emails that adhere to a strict format, informal emails allow for more creativity and fluidity. While they typically have recognizable components like greetings and closings, the body of the email can vary widely, allowing the writer to express themselves in a manner that feels most natural and true to them.

Informal doesn’t mean vague. Whether you’re updating a team about a project, seeking a favor, or expressing gratitude, providing clear context enhances understanding and fosters better communication. It ensures the recipient knows the “why” behind your email, creating a stronger connection and eliciting a more informed response.

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How to write an informal Letter & Email ? | B2 First (FCE)

FCE, CAE, CPE

Practice tests online.

Informal letters are sent to people you know well (for example, friends, relatives, etc.) about your recent news, personal problems, the information you need, etc. They are written in an informal style with a personal tone.

Informal style

• Direct and personal tone ‘ I think’, ‘You should’ and direct sentences ‘ I think it’s a good idea’  instead of ‘It would be a good idea’
• Informal vocabulary, ‘totally, lots of stuff’ including phrasal verbs ( ‘go on ’ instead of ‘continue)
• Contractions/short forms I’ve just heard you’ve been to…
• Informal linking words ‘ Plus, Also, Well, Anyway, To sum up, In a nutshell’
• Idioms ‘ Call it a day’, ‘break the leg’, ‘It’s not rocket science’
• Colloquial expressions ‘I’m most interested’ instead of ‘I am really interested’
• Slang ‘ loaded, lit, gutted, cheeky, dude, go bananas’
• Abbreviations  ‘ASAP, TV, photo, cell, net’
• Punctuation using exclamation marks (don’t overuse it)

B2 First (FCE) Informal Letter & Email: Structure

Practice, write & improve, b2 first (fce) informal letter & email: writing guide, 1. salutation.

Start with Dear followed by the first name of the person to whom you are writing. In emails, you can also start with Hi (and the person’s name). Dear Ben , or Hi Ben , (Don’t forget to use only the first name of the person you are writing to and not Dear Mr John, which is never used, or Dear Mr John Brown, which sounds too formal.)

2. The first paragraph (opening)

When writing an informal letter, you are usually replying to another letter. You would normally start with a greeting, then acknowledge the letter to which you are replying . It is often a good idea to acknowledge some key information given in the original letter too.

Example opening phrases

• How are you? / How have the family been? / I hope you are well.
• Thank you / Many thanks for your (recent/last) letter/postcard.
• It was good /nice/great to hear from you again.

Other useful phrases

• I’m really sorry that I forgot to send you a birthday card but I was busy with my new job
• Thank you for asking/inviting me to …  but I’m afraid I won’t be able to…
• I’m writing to ask for your help / you (if you could do me) a favour.
• I hope you don’t mind me asking but could you (possibly)…

3. The next paragraphs (main content)

Say why you are writing. If you need to change agreements or turn someone down, give reasons. Give the information that you have been told to give. Add some more details of your own if you like.

4. Closing and signing off

The end of your letter is as important as the beginning. There are some standard ways of finishing an informal letter or email.

• Give a reason why you’re ending the letter:  Anyway, I must go and get on with my work. / I guess it’s time I got on with that studying I’ve been avoiding.
• Send greetings and/or make reference for future contact: Give my love /regards to…  / Say hello to… / Anyway, don’t forget to let me know the dates of the party. / I’ll try and phone you at the wee”end to check the times. / We must try and meet up soon.
• Closing statement such as Love, Lots of love, All the best, Take care, Bestwishes, should be written on a new line . If you used a comma after the opening greeting, use a comma here too.
• Signing off Your first name then follows on another new line

B2 First (FCE) Informal Letter & Email: Model Answers

Fce sample informal letter/email.

Your Italian pen friend, Antonia, wrote and asked about your lifestyle in England. Read part of Antonia‟s letter and reply:

I think I have a very healthy lifestyle. I eat a lot of fruit and I get a lot of fresh air. My family lives near the mountains, so we often go walking. Last weekend, we went rock climbing. I saw a lot of wildlife and I took a lot of photos. What kind of lifestyle do you have?

Model answer

Dear Antonia,

Thanks for your letter. Your lifestyle sounds really interesting! We don‟t live near the mountains so I‟ve never been rock climbing, but I‟d love to try it.

You asked me about my lifestyle. I think I‟m quite healthy too. I sleep for about eight hours every night and I eat a lot of fruit and vegetables. I like doing exercise. I‟m quite good at tennis and I often go swimming with my friends. Last month, I decided to do something different. I did a snorkelling course at our local swimming pool. While I was doing the course, I met some really great people! The course was hard, but we were all in the same boat!

I‟d love to visit you one day. I think we‟d get on really well!

Please write soon!

Get Your (FCE) Letter Checked!

You have received this email from an English speaking boy called Simon.

Hello, I would like to get to know someone from your country and a friend has told me that you would like to practise your English perhaps we could email each other. Could you tell me a bit about yourself and your family. Could you suggest how we might meet sometime in the future.

Thanks,  Simon

Hello Simon,

I’m glad you’re interested in my country. As your friend said, I’d like us to email each other to help me improve your English.

Let me start by telling you a bit about myself and my family. My name’s Ivo and I live in Kutna Hora, which is about 45 minutes from Prague by car. I used to work for a medical company but now I’m learning to be a salesperson. In the future, I want a job where I can travel for my work. I’ve already been to a few places in Europe but I’ve never been to an English-speaking country.

I live at home with my parents, which is convenient, as I don’t have to do much housework and my meals are cooked for me. My younger brother is studying at university. Although he is four years younger than me, we get on quite well. We both enjoy snowboarding and music.

What about you?  Have you ever been to the Czech Republic? It would be great if you could come over one day and we could fix up a meeting. Why don’t you let me know your plans?

Anyway, I must go and get on with my work! Looking forward to hearing from you soon.

Best wishes, Ivo

An English friend of yours is visiting your city next summer. Write to him and tell him about the places he should visit and the clothes he should wear. You must also offer him to stay with you during his stay

It’s great to hear from you after so long! How are you doing? I’m so excited about your visit next summer. Let me give you some tips so you can get ready.

First of all, there are some places which you can’t miss! For example, here in Granada, you should totally visit the Alhambra, an ancient Muslim palace. It was nominated to become one of the new seven wonders of the world. Also, don’t forget to check out St Nicholas viewpoint – you’ll have the best views of the Alhambra and the whole city.

As for clothes, remember that it can get super hot in Granada, especially for foreigners! So forget about long sleeves or trousers and just pack some shorts, T-shirts and sandals. Oh, and remember to bring a cap, too!

By the way, do you have a place to stay? If you want, I could put you up in my place. I have a spare room and it would be great to have you here.

Anyway, I must dash now. Drop me a line soon and let me know what you think.

Best wishes, Carlos

B2 First (FCE) Informal Letter & Email: Example topics

Fce informal letter & email topic 1.

Your Scottish friend, Maggie, has sent you an email asking you to help her organise a special surprise birthday party for her brother Rupert. Read Maggie’s email and the notes you have made. Then write an email to Maggie using all your notes.

We must make sure that Rupert doesn’t know we are planning this surprise. I’m not sure how many people to invite but our house is definitely too small.

Do you think we should book the Royal hotel for the evening and have the party there? You know that Rupert is very keen on music so we could hire a live band. I’ve also been wondering what we could buy as a present. What do you think?

Could you come the day before the party to help with preparations? There’s a lot to plan so I’d really like your help. Can you suggest something else that will really make the party special?

All for now, best wishes,

Your notes:

• Paragraph 1 – Royal Hotel sounds OK but very expensive.
• Paragraph 2 – Rupert really enjoys fishing.
• Paragraph 3 – Sorry, busy that day.
• Paragraph 3 – Something else – Yes, how about ….

FCE Informal Letter & Email Topic 2

You are studying in Britain and you’ve recently received a letter from a friend, Susan, who is interested in arranging a day trip for a group of students. Read Susan’s letter, the advertisement and the notes you have made. Then write a letter to Susan, using all your notes.

….. and the students in my class are really interested in going on a day trip. I know you went on a boat trip with your class recently. Could you tell me what it was like and whether you’d recommend it?

Castle and Lake Boat Trips

Departures 9 a.m. or 11 a.m. daily Lunch at restaurant Afternoon at the lake with a choice of watersports Reasonable prices with reductions for groups

• Earlier boat less crowded
• Take a packed lunch because …
• You must try ……..(watersport)
• Group minimum is 15

FCE Informal Letter & Email Topic 3

Your friend, Jim, has written you an email, part of which says:

My parents have given me some money for passing my exams. I don’t know whether to spend it on going to watch United in Madrid, or whether I should save up a bit more and buy some clothes. What do you think?

B2 First (FCE) Informal Letter & Email: Writing Checklist

After writing your text, you can check it yourself using the writing checklist below.

How to do that? Simply check your text/email by answering the questions one by one:

• Have I covered all the key information required by the task?
• Have I written only information which is relevant to the task?
• Have I developed the basic points in the task with my own ideas?

Communicative Achievement

• Have I achieved the main purpose(s) of the text (for example, explaining, persuading, suggesting, apologising, comparing, etc.)?
• Have I communicated a balance of straightforward and more complex ideas?
• Have I used a suitable style and register (formal or informal) for the task?

Organisation

• Have I used paragraphs appropriately to organise my ideas?
• Have I used other organisational features appropriately for the genre of the text (for example, titles, headings, openings, closings, etc.)?
• Is the connection between my ideas clear and easy for the reader to follow? (For example, have I used appropriate linking words, pronouns, etc. to refer to different things within the text?)
• Are the ideas balanced appropriately, with suitable attention and space given to each one?
• Have I used a wide range of vocabulary?
• Have I avoided repeating the same words and phrases?
• Have I used a range of simple and more complex grammatical structures?
• Have I correctly used any common phrases which are relevant to the specific task or topic?
• Is my use of grammar accurate?
• Is my spelling accurate?

More than Practice Tests

B2 first (fce) informal letter & email: tips.

• Say where you saw the advertisement (if there is any)
• Remember,  the letter uses informal language.
• Try to avoid using exactly the same words that appear in the notes.
• Make sure you have included all the points from the notes.
• Use an appropriate closing formula.
• Decide what each paragraph will say before you start writing; each paragraph should have a specific purpose.
• Imagine you are really writing the letter and put yourself into the writer’s position.
• Check your work for accuracy, punctuation and spelling.

B2 First (FCE) Informal Letter & Email: Useful phrases

We will finish it with some useful vocabulary mostly used to organize information. Although it is taking a shortcut, if you learn several expressions for each paragraph in each type of text that could be on your exam, you will certainly be able to create a very consistent and well-organized text.

Dear Jim Hello Jim Hi Jim

Introductory paragraph

Sorry I haven’t written for ages. Sorry it’s taken me so long to write. How’s it going? How are you? How are things with you? How are things?

Referring to good news:

Glad to hear about. I’m really glad to hear about I’m very happy to hear about I was very happy to read about

Referring to bad news:

I’m extremely sorry to hear about. I’m very sorry to hear about. Sorry to read about. Its very sad to hear about you. I can’t tell you how sad I am that.

 Introducing points:

By the way Did you hear about Did you see Have you seen Tell me about Oh, another thing

Well, time to go. Well, it’s time to go. Well, got to go. Well, time to close. I’ve got to leave off now. Write soon. Make sure you write soon. Love

B2 First (FCE) Informal Letter & Email: Frequently Asked Questions

What is the purpose of the informal letter.

To respond to a request for action from somebody else, such as to give information or make suggestions. Alternatively, it could be to initiate action, for example, to request information or invite somebody to do something. The task will tell you exactly what you have to do.

Who will read it?

The person or people you have been asked to write to.

What style should I use?

An informal style. Slang and colloquial expressions are sometimes appropriate, for example, if you are writing to a friend, but not if you don‟t know the person. Contractions are always appropriate.

What information should I include?

In a transactional letter, you will need to read the information that is included in a variety of texts, for example, letters, memos, adverts, and your hand-written notes. You must answer all the questions in the texts or notes and make references to any other comments.

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What is your level of English?

How To Write a Cover Letter With Examples

Cover letters can help differentiate you from other job applicants and be the determining factor of landing your dream job. By taking the time to craft a custom cover letter, a single sheet of paper can help communicate all the human elements that a resume may fall short of capturing about yourself. 

But what do employers and recruiters have to say about how to write a cover letter? What are the best tips they have to offer for graduate students who are writing a cover letter?

We asked 11 employers for their best cover letter tips. Here is what they had to share.

Let it Set the Stage

In many ways, cover letters should provide background information and context to your resume, while simultaneously addressing how that resume addresses the specific requirements of the job opportunity. The cover letter is your opportunity to "set the stage" and to convince the hiring manager why your specific set of skills, experiences and interests will provide value to their team and its objectives.

Andrew Horrigan '11 BSBA (Management Information Systems), Product Manager at Cisco

Research the Hiring Manager

If possible, find out who the hiring manager is and look them up on LinkedIn. Do your research on the company you're applying for. What's their mission statement and how do they portray their company culture? Hopefully what you're looking for in a job is reflected by those things. Make sure the hiring manager knows that and understands who you are and what drives you. A resume is often about as robotic as things can be. Make sure your cover letter is the opposite—personalize it and let yourself shine through.

Joshua Schlag ’05 BS (Computer Science) ’11 MBA, Digital Marketing Manager at Pyramid Analytics

Utilize Career Development Resources

The University of Arizona and Eller College of Management go to great lengths to make sure students are prepared for their impending career journey. Because cover letters are so important to getting your foot in the door, there are several career development resources online and on campus to take advantage of. The university’s cover letter builder serves as a nice template to get started. And of course, it never hurts to make an appointment with an Eller Career Coach through eSMS to have a professional review your letter before submission. 

Brett Farmiloe, ’06 BSBA (Accounting), Founder, Featured

Discover Past Samples of the Position

Do your research on the company and personalize your cover letter to the role for which you are applying. Don't be afraid to Google, "How to write a good cover letter for X position." Seriously, it helps! There is so much information out there from various perspectives—applicants, hiring managers, etc. Most importantly be yourself and let your personality come through. And don't forget to spell check!

Mariam Nikola '17 MS MIS, Consultant at Point B

Highlight Your Soft Skills

When writing a professional cover letter, there are a couple things you can do to set yourself apart from the pack. First, make sure you tailor your letter to the specific position you are applying for. This should not be a general, "one size fits all" letter—be sure to discuss specific details surrounding the role or the company itself. Secondly, this is an opportunity for you to show a little bit of your personality. Obviously, you want to remain professional, but this is a great time to highlight some of your soft skills that might not be fully conveyed through your resume.  

Brian Ellis ’17 BSBA (Management), Staffing Manager at Randstad Office and Administrative Professionals

Fill in the “Why” Gaps

As a talent advisor, I review a lot of applicants and agree that a cover letter can be a great way to stand apart, if it is done correctly. A great cover letter for me covers the ‘why’ that I cannot understand from just a resume alone. It should clearly state why you are interested in the role, what your goals are for utilizing your graduate degree (if recently graduated) and explain any career pivots reflected on your resume. If you answer those questions in a direct, concise manner it will add value to your application.

Monica Larson , ’11 BSBA (Marketing) ‘20 MBA, Talent Advisor

Tell Your Story

A cover letter is your opportunity to tell your story—tying your experience and personal interests into why you want a position and why you are the best candidate for it. Paint the picture of your journey and what about the position excites you personally and professionally. Similar to your resume, keep it short and sweet. No need to repeat what’s already on your resume. Recruiters and hiring managers don’t have time to comb through a novel, so you need to engage them with as few words as possible while also grabbing their attention.

Kelly Castoro, ’06 BA (Spanish, Portuguese), Project Manager at Squarespace

Tailor Each Cover Letter to the Position You Are Applying

Be sure to research the role and customize your cover letter for each position, relating your experience to the particular role you are applying for. Personalization is key—research who you are sending the cover letter to and address the letter to them directly. End your letter with a call to action, stating you will follow up by phone or email if you haven’t heard from anyone. Follow ups are very important! 

Jessica Rosenzweig, ’15 BSBA (Business Management), Account Manager at PeopleWare Staffing

Communicate Bankability and Personality 

Your cover letter answers two crucial questions; are you bankable and are you someone the company will enjoy working with? Communicate bankability with your knowledge of the company, industry and why your skills, capabilities and interests are a great fit. Share your passion for their mission, culture, brand—whatever excites you about becoming a member of their team.  

When conveyed through a concise, well-formulated, well-worded cover letter, you demonstrate the ability to write an effective business case—communicating that you are a ready professional and worthy teammate who will hit the ground running.

Theresa L Garcia, ’83 BSBA (Human Resources), Senior Change Management and Organization Capability Consultant at Boeing

Keep it Concise but Compelling

A cover letter is your chance to speak directly to the hiring team and tell them why you are not only the best match for the position for which you are applying but also give them additional insight into yourself as an individual that is less visible from your experience.

A great cover letter should be attention grabbing and touch upon the qualities that make you stand out from others in the applicant pool, highlight both your recent and most distinguished accomplishments and drive home why you are the right person for the job. Professionalism is always important, but don’t be hesitant to put your voice into the letter to let your personality shine through. Research the company, understand where they currently are, where they are going and show why you are the right person to get them from point A to point B. Recruiters spend a lot of time reviewing applicants and making yourself stand apart from the crowd is key. Keep it concise but compelling!

Matt Reineberg, ’14 BSBA (Marketing), Senior Talent Acquisition Sourcer at Cox Enterprises

Highlight the “Why”

Why are you applying to this company? Why do you want this position? Your cover letter should aim to answer the why behind applying for the job. Conveying an interest and excitement for working specifically for this job at this company, rather than a desire to get any job anywhere that will give you money, can go a long way. Show the company that they should hire you and your passion over someone that might have the skills needed for the job, but doesn’t care about the work as much as you do. 

Ryan Nouis, Trupath 

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Innovative Cover Letter Strategies for 2024

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By:  Aurora Nightly

Published: Mar 22, 2024

The importance of leveraging innovative cover letter strategies can’t be overstated. With the job market evolving rapidly, technology continuing to reshape recruitment processes, and competition growing fiercer by the day, students and professionals must adapt their approaches to cover letter writing to remain relevant and impactful.

Below, you’ll find various inventive techniques for approaching cover letters that will effectively showcase your skills, experiences, and unique value propositions to prospective employers.

Understanding ATS

First, it’s important to understand what Applicant Tracking Systems (ATS) are and how they’re used. The main goal of ATS is to streamline recruitment by scanning resumes and cover letters for relevant keywords and qualifications. So, to optimize your application’s chances getting noticed, you need to tailor your cover letter to align with ATS requirements. That involves incorporating industry-specific terms and highlighting relevant skills and experiences.

It’s also important to proper format your cover letters and make their content as clear as possible, which will improve readability for ATS (and for hiring managers). So, opt for a clean, easy-to-read layout that makes your content stand out. Use a standard font style and size, such as Arial or Times New Roman, to ensure readability across different devices and platforms. Next, maintain consistent formatting throughout your cover letter, including margins, spacing, and alignment. You can also use bullet points to highlight key achievements or qualifications for quick reference.

Personalizing and Customizing

Personalizing and customizing your cover letters significantly enhance your job application. Just like  you would  tailor your resume  to fit a specific job description, your cover letter should also be customized for each application. One way to do this is to address hiring managers by name and reference specific details about the company or the job position. This demonstrates your genuine interest and attention to detail. Also, consider mentioning recent company achievements, projects, or values that resonate with you. In addition, provide concrete examples, showcasing how your skills and experiences align with the job requirements. Finally, make sure to express your enthusiasm for this specific role.

Storytelling

Embracing a storytelling approach in your cover letter can elevate your job application to new heights. By weaving a narrative that showcases your professional journey and accomplishments, you engage hiring managers on a deeper level. Sharing anecdotes that highlight your skills, challenges, and significant achievements ill attract their attention and create a memorable impression.

Storytelling also allows you to compellingly convey your passion and enthusiasm for the role. And crafting a narrative-driven cover letter makes you more relatable and demonstrates your communication skills. Finally, sharing stories about your experiences can provide talking points for a  successful future interview , helping you articulate your qualifications more effectively.

Highlighting Achievements

Effectively showcasing your achievements and accomplishments in your cover letter can significantly boost your chances of landing the job. Highlighting quantifiable accomplishments demonstrates your tangible contributions and value to potential employers. So, strive to include specific examples and metrics to illustrate the impact of your work, such as increasing sales revenue by a certain percentage or completing projects ahead of schedule. Emphasizing your successful track record will capture hiring managers’ attention and differentiate yourself from other candidates. Moreover, showcasing your achievements reinforces your credibility and suitability for the role.

Adding Multimedia Elements

Exploring the integration of multimedia elements into your cover letter can provide a unique edge in today’s competitive job market. For example, consider incorporating links to your online portfolio or online videos that showcase your skills or achievements. However, you must ensure compatibility and professionalism when multimedia is included in your application. So, opt for formats that are widely accessible and easily viewed across different devices and platforms.

Demonstrating Industry Knowledge

Demonstrating industry knowledge in your cover letter is a great way to show potential employers that you’re informed and engaged. So, stay up to date on the latest trends, developments, and challenges in your field by regularly reading industry publications and following relevant blogs or forums. If it makes sense to, you might include specific examples of industry insights or trends in your cover letter, showcasing your understanding of the industry or role. You might also want to highlight any relevant certifications, courses, or workshops you’ve completed to demonstrate your commitment to staying informed. Finally, you could discuss how your knowledge can benefit the company, whether it’s by offering innovative solutions or adapting quickly to industry changes.

Originally published by The Vault .

Airbnb updates cancellation policy to better cover unforeseen events

(CNN) - Airbnb is making some big changes to its cancellation policy to better address unforeseen events.

The online property rental company says it will provide cancellation and refund support for guests when unexpected major events occur.

Those can include natural disasters, government travel restrictions or weather events that could impact a renter’s ability to stay at a location.

The new policy overrides a host’s cancellation policy.

It doesn’t cover all incidents, including injuries or illness, or government obligations like jury duty.

The updated policy will go into effect for all reservations on June 6.

Copyright 2024 CNN Newsource. All rights reserved.

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What The Economist gets right about Israel

Ultimately the jewish state stands alone because ultimately the jewish people stand alone..

On the cover of the current issue of The Economist is an Israeli flag, covered in grime, being whipped by a sandstorm in a deserted land. The flag tilts precariously, and could fall over at any time. Above it, in heavy capital letters, are two ominous words: “Israel Alone.”

The Economist has long been sharply critical of Israel, and its lead essay contains familiar fare. If Israel doesn’t replace its government, the magazine warns, it could be facing “the bleakest trajectory of its 75-year existence.” It acknowledges that Israel was justified in going to war against Hamas in October but scorns the “dire leadership” of Prime Minister Benjamin Netanyahu. It concedes that there is no Palestinian partner with whom Israel could make peace, yet it urges Israel to do so anyway, by accepting a cease-fire and pursuing that tired old chimera, a two-state solution. The Economist admits Washington shouldn’t try “to force Israel out of Gaza while Hamas could still regroup.” It is sure that “a struggle for Israel’s future awaits,” of which “the battle in Gaza is just the start.”

But is Israel alone?

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If “alone” means Israel has no allies in the world, then it certainly is not alone.

Some officials who expressed strong solidarity with Israel immediately after the ghastly killings and abductions of Oct. 7 — President Biden and Senate majority leader Charles Schumer , for example — have, it is true, cooled their support in recent weeks, mostly under pressure from the political left, where anti-Israel animus runs deep. The United States refused to veto a United Nations Security Council resolution Monday calling for a temporary cease-fire in Gaza. The Canadian government announced that it would halt all arms sales to Israel.

Nevertheless, Israel retains plenty of defenders. Grass-roots support for the Jewish state in the United States remains solid . Among large swaths of the population — Republicans, evangelical Christians, and Americans 65 and older — it runs especially strong. Foreign leaders, such as British Prime Minister Rishi Sunak and German Chancellor Olaf Scholz , have been at pains to emphasize that their endorsement of a Gaza cease-fire does not lessen their solidarity with Israel as it fights a ruthless enemy. “In these dark hours my country stands by the people of Israel,” Scholz said in Jerusalem this month . “Israel has the right to defend itself against the terror of Hamas.”

Yet at a more profound level, The Economist’s cover message is indisputably true. Israel has loyal friends of inestimable value. But ultimately the Jewish state stands alone because ultimately the Jewish people stand alone. For more than 3,000 years, almost everywhere Jews lived, they sooner or later found themselves isolated, demonized, ghettoized, dispossessed, or exterminated. Again and again they were compelled to wear symbols identifying them as Jewish. Again and again they were expelled en masse from countries where they had lived for generations. Again and again they were persecuted as heretics , barred from joining guilds , and forbidden to own land .

The pioneers of modern Zionism were convinced that only in a country of their own could Jews finally achieve the normality denied them for so long — the normality other peoples take for granted.

But they were wrong.

Israel has never been regarded as a “normal” country. Alone among the 193 members of the United Nations, it is the only one whose very right to exist is under constant ass ault . Jerusalem is the only capital city in the world where the vast majority of governments refuse to locate their embassies. Every other nation belongs to larger blocs of countries with which it shares historic, ethnic, linguistic, or religious bonds — they are Nordic, Francophone, Muslim, Slavic, African, Arabic, Latino, Buddhist. Only Israel stands alone.

In territory and population, the Jewish state is tiny, yet the passions it arouses — bottomless hatred from some, heartfelt admiration from others — are of an intensity worthy of a superpower. The same has always been true of the Jewish people. Their numbers are minuscule, just two-10ths of 1 percent of the human race. “Properly the Jew ought hardly to be heard of,” wrote Mark Twain in a famous essay , “but he is heard of, has always been heard of.”

What The Economist proclaims on its cover, the Biblical prophet Balaam, a non-Jew, proclaimed in the Book of Numbers . Attempting to execrate the Israelites, he intoned: “Lo, it is a people that dwells alone / And shall not be reckoned among the nations.” In that singular description — a people that dwells alone — is encapsulated an essential reality of the long, long history of the Jews. Sometimes for better, sometimes for worse, the Jewish people — and the reborn Jewish state — are fundamentally alone, unlike the “normal” peoples and nations with whom they share the planet. Israel can never be just another country, like Belgium or Thailand. The Jewish state is alone; and that is both its blessing and its curse.

Jeff Jacoby can be reached at [email protected] . Follow him on X @jeff_jacoby . To subscribe to Arguable, his weekly newsletter, visit globe.com/arguable .

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