questions to ask for problem solving

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How to Ask Problem-Solving Questions

• November 29, 2021

The importance of asking questions (the right questions) is one of the foundations of my work. 

There are all kinds of questions we can ask.

Some are more effective, and some are less effective, at fostering thinking and supporting problem-solving.

Asking the right questions is often about intention .

I’ve written before about the types of questions that support problem-solving , how to ask effective questions , and how to ask questions even if you already know “the answer” . 

I’ve even developed a guide with “3 Tips to Break the ‘Telling Habit’” – which you can download here .

One of my articles for TheLeanMag was titled “Solve More Problems By Asking Better Questions: The Impact of Breaking Your Telling Habit” — which you can download here .

But what does the practice of asking questions to support problem-solving actually look like?

This was one of the questions I’ve been asked by leaders enrolled in my Leading to Learn Accelerator program. 

In this post, I provide some resources for you to ask better questions to support problem-solving, and a video sharing the framework that I use in my head to guide the questions I ask.

Inspired by questions asked to me

As of the publishing of this post, I’m leading the second live community cohort of my Leading to Learn Accelerator program. Part of this program is a live group coaching component. 

These are always really interesting and useful sessions where we all get to learn by asking questions and sharing reflections.

In fact, in this particular session, we were talking about exactly that: how to ask more effective questions to support problem-solving.

My answer: for me, it looks like the A3 thinking process.

A3 Problem-Solving Framework

When I’m coaching others to solve problems, I’ve developed a pattern of thinking that helps me structure what questions I ask to help somebody solve a problem. I use this same process when working through solving my own problems too!

Having this structure in my head gives me a framework for asking questions, and allows me to stay more focused on what the other person is saying, rather than trying to think of the “next best question” to ask. 

The pattern of questions follows the problem-solving A3 thinking structure that I learned many years ago when I was first exposed to Lean and the Toyota Way. And one that I’ve learned more deeply about from Isao Yoshino when I first moved to Japan in 2015. 

What is an A3 and the A3 thinking process?

A3 thinking is collaborative. 

It’s a process management and improvement system that was developed by Toyota, and it can be used for problem-solving, decision-making, planning, or reporting.

I describe the flow of problem-solving A3s in my book Learning to Lead, Leading to Learn: Lessons from Toyota Leader Isao Yoshino on a Lifetime of Continuous Learning (see image here) and the history of how A3 thinking became the standard for communication and problem-solving at Toyota.

You can also learn more about A3 thinking in this post, “Toyota Leadership Lessons: Part 8 – The A3 Isn’t a Magical Tool,  which I wrote in 2017 based on my discussions with Mr. Yoshino about A3 as a management and thinking process.

While the A3 can be a tool and framework for communication and problem-solving, it’s important to remember, as I highlighted in about in this popular article “When to ‘A3’: 3 Problem-Solving Tools to Match the Complexity of Your Problem”:

It’s not about the tool(s), but rather the thinking process, the coaching process that supports problem-solving, and the learning process the comes out of it.”

A structured flow for problem-solving thinking

The A3 provides the structure for problem-solving and communicating one’s thinking about solving problems.

And it’s become my habit for structuring my thinking and questions for problem-solving.

We can use the A3 framework to guide what types of open questions we ask. 

In the video below I explore the structure of A3 thinking, how it works, and how it can be used to ask effective questions that help to solve problems. 

Below is a lightly edited version of the video’s transcript

Today I want to respond to a question that was asked in my recent Leading to Learn Accelerator program in one of our live group coaching sessions focusing on how to ask more effective questions to support problem-solving.

In our discussion, I shared how I like to ask questions and some of the patterns of thinking that are always going through my head when I’m thinking about how to ask a question to help somebody solve a problem.

Start with A3 Problem-Solving Thinking

It usually goes along the pattern that I learned from practicing A3 thinking — an A3 being a size of paper that they use at Toyota to support problem-solving and other documentation of projects and other things.

But from a problem-solving context, it follows the following flow (see image) below.

I want to share this here and talk about the different questions that happen in my head when I think about what questions to ask.

There are many more questions you can ask in all of these elements but this is the flow of thinking that happens for me.

The Flow of Problem-Solving

In this card (see picture to the right),  you can see it’s like an A3 divided into a left side and a right side.

The left side is about understanding the problem you’re trying to solve, and then the right side goes into more of the experimentation and closing the gap.

Here is how I use this A3 framework to guide questions I ask for problem-solving.

Questions that I like to start off with are around the background, like:

• What is the context for this problem?
• Why is it important? 
• What led you to be addressing this?
• How does this fit into priorities?

Current Condition

Then, ask questions to understand the current condition:

• What’s actually happening here? 
• How are you going to see?
• What are you learning? 
• How can you describe that in words and pictures? What’s really happening? 

Target / Goals

Then, understand the target by asking:

• What’s the target?
• What should be happening? 
• What’s the goal, what do we need to accomplish?
• What is the outcome we need to be seeing? 

What is the actual target?

Then we can define the problem.

There is a simple equation to define a problem that I learned a long time ago:

Target-Actual = Problem (the gap to close)

It’s a mantra that an executive I worked with would always say when he would go see and help support problem-solving in our organization: “Target, Actual, Please Explain”:

• What’s actually happening?
• What’s the gap? That’s the problem.
• Please explain your thinking: What are you thinking is causing the problem? How are you solving it?

You can read more about this problem-solving equation in these articles: “Leading Daily Improvement: Creating New Habits and Practices to Support Continuous Improvement” and “When to ‘A3’: 3 Problem-Solving Tools to Match the Complexity of Your Problem”.

Once we’ve defined what the problem is in a quantifiable, measurable way, then we can move into what are the causes of the problem.

How are you learning and understanding what was actually causing the problem and getting into the root cause?

And this might be where we start asking more of the ‘why’ questions.

Countermeasures / Experiments to Close the Gap

When we really understand some of the causes — or maybe we haven’t got to the root cause yet, but we understand what our problem is and some of the causes — then we can start moving into countermeasures.

These are potential solutions to close the gap between what’s currently happening and what should be happening.

Then you can list out the different ideas and creative ideas and things that you’re going to try as countermeasures to close that gap.

And you can prioritize based on… what are we going to try first?

What’s our first step?

And then we put together our plan – what are we going to do?

Reflections

Then, really importantly: what are you learning from this? 

A Thinking Process to Support Problem-Solving

An A3 document is not a static document. It’s iterative — one you continue to revise as you go through and learn.

You do not have know “A3 thinking”, or use an A3 format or an A3-sized piece of paper, to use the same thinking process.

This structure of A3-thinking is in the back of my mind of how I’m guiding people through a problem-solving process.

Starting with context — what leads you to be focused on this problem? Why is it important to you?

Understanding what’s currently happening? What’s actually happening?

What should be happening? Then, you can quantify that problem.

Then you can start doing some root cause analysis and start coming up with some creative solutions, and there may be some things you already know that you can take action on that are just do-its.

This is a problem-solving process for framing your questions and thinking

It’s correlated to the simple equation that you can use for any problem.

T his A3 framework correlates with problem-solving thinking using either an A3 format or just structured thinking for problem-solving of any scope.

Go through this problem-solving process flow and ask questions to help somebody else think more deeply about the problem he or she has ownership for.

How can you get started with asking more intentional questions, and developing continuous learning supported by A3 thinking?

You break the telling habit!

Asking more effective questions to support problem-solving is one of the most important skills we can learn. However, we often have a habit of “telling” our answers more than asking to help others think and learn.

If you can learn to break the “telling habit” and start tapping into the power of effective questions, you open up whole new horizons of possibility for your organization, your team, and yourself!

Join my self-paced “Breaking the ‘Telling Habit’” workshop, and unlock your team’s potential by discovering how to ask more effective questions. You can take the class at any time, at your own pace.

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If you don’t have it yet you can download my free guide “3 Tips to Break the ‘Telling Habit’” !

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15 Provocative Questions for Creative Problem-Solving

Increased curiosity triggers innovation..

Posted December 18, 2023 | Reviewed by Hara Estroff Marano

• The ability to be curious generally declines in adulthood.
• Curiosity is a portal to increased innovation.
• Curiosity can be relearned with the right questions
• Today's curiosity shapes tomorrow's breakthroughs.

As toddlers, the constant repetition of the question "Why?" marks the exuberance of curiosity, a trait that, over time, tends to wane in the face of weary parents providing half-hearted answers or steering conversations elsewhere, just to give themselves a brief reprieve. Unfortunately, as adults, many of us lose touch with the pervasive urge to ask 'why?' Our innate curiosity becomes buried, forgotten. This is a missed opportunity, for today's curiosity is tomorrow's innovation.

Consider the technological marvels of our time— the iPhone, Amazon, and Google—all born from the fertile ground of curiosity. Curiosity is the driving force behind innovation. But how does one rekindle curiosity? For those already predisposed to curiosity, can it be harnessed for innovation?

Embracing curiosity is a personal journey and a pathway to expanding our comprehension of the world and nurturing mental well-being. It fosters a mindset that thrives on continuous learning, resilience , and a profound sense of fulfillment. Opening your mind to new knowledge allows you to forge connections others have yet to envision.

15 questions to trigger curiosity

Here are 15 questions designed to trigger curiosity and encourage innovative thinking or problem-solving:

• What if we approached this problem from a completely different perspective? What might we discover?
• How have other industries or fields tackled similar challenges, and what lessons can we draw from their approaches?
• If we were to remove all constraints, what bold and unconventional solutions could we explore?
• What assumptions are we making about this situation, and how might challenging those assumptions open up new possibilities?
• How can we leverage emerging technologies or trends to address this issue more effectively?
• What insights might we gain if we were to involve customers or end-users in the problem-solving process? What might they reveal?
• How can we turn this challenge into an opportunity for growth or improvement?
• What are the underlying causes of this problem, and how can we address them to create lasting solutions?
• If time and resources were not limited, what audacious goals could we set to solve this problem, and how might we achieve them?
• What were our failures? What did we learn from them?
• What failures occurred in other industries, and how can we apply those lessons to our challenges for a more innovative approach?
• What if we built in constraints—fewer or no resources? How creative could we be? What would we do differently? What would we omit?
• If we consistently ask "why" at each stage of our problem-solving process, how might it help us get to the root causes and generate more innovative solutions?
• What if we asked people from different generations or cultures about what they see as the real problem or potential solution?
• How can we challenge the status quo?

These questions are designed to provoke thought, challenge assumptions, and inspire creative thinking , fostering a mindset that can lead to innovative solutions and effective problem-solving.

In the journey from incessant childhood questioning to adulthood's diminishing curiosity, the true potential of innovation often remains untapped. These questions serve as catalysts, sparking curiosity and guiding individuals and teams toward innovative thinking and problem-solving, illustrating that the path to innovation begins with the simple act of asking why.

Ruth Gotian, Ed.D., an assistant professor of education at Weill Cornell Medical College, is the author of The Success Factor.

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5 problem-solving questions to prepare you for your next interview

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What is problem-solving, and why do hiring managers care so much about it?

How to answer problem-solving questions

Common problem-solving questions and answers, things to avoid when answering problem-solving questions, how to prepare for problem-solving interview questions, problem solved.

“How would you approach telling a manager that they’ve made a mistake ?” 

Hard problem-solving questions like these can catch you off guard in a job interview. They’re hard to prepare for if you don’t know they’re coming, and you might not even see why they’re relevant to the job.

Even the most experienced interviewees might feel like they’re giving a bad interview if they stumble on questions like these.

Preparing and practicing hard questions is one way to ease your fears. Learn to dissect what a hiring manager is really asking and answer problem-solving questions with confidence. 

What is problem-solving, and why do hiring managers care so much about it? 

Problem-solving is holistically understanding a problem, determining its cause, and identifying creative solutions . Many, if not most, job descriptions ask for problem-solving skills because regardless of industry, they’re an asset in the workplace.

Startups and tech companies like Google famously pose critical thinking and problem-solving questions in job interviews . But hiring managers from all industries use unique questions like these to understand your problem-solving skills. It’s not about the answer you give, or whether it’s correct, but the way you come to that conclusion.

In job interviews, problem-solving questions pose a potential problem or situation typical to the job you’re interviewing for. Your response shows your ability to respond to common problems, even on the spot. Depending on the question, it can also indicate other skills like:

Critical thinking

Communication

Dependability

Behavioral competency

Soft skills

Decision-making

The average business spends $4,700 hiring one new worker , so it wants to make sure you’re the right fit for the job. Even if you have the right skills and experience on paper, hiring managers need a comprehensive idea of what kind of worker you are to avoid choosing the wrong candidate.

Like standard behavioral interview questions , problem-solving questions offer interviewers a more well-rounded view of how you might perform on the job. 

Problem-solving questions encourage you to give answers about your past experiences, decision-making process , and ability to arrive at creative solutions . Learning how to answer questions in an interview means learning how to tell a good story , so your answer should have a clear structure, unique topic, and compelling journey to demonstrate your competencies.

The STAR method is a common technique for answering problem-solving interview questions clearly and thoughtfully. The acronym stands for situation, task, action, and result. It provides a simple structure that gives your response a smooth beginning, middle, and end.

Here’s how to use the STAR method to describe past on-the-job experiences or hypothetical situations: 

Situation: Start with a problem statement that clearly defines the situation. 

Task: Explain your role in the situation. What is, or would be your responsibility?

Action: Recount the steps or problem-solving strategies you used, or would use, to overcome the problem.

Result: Share what you achieved or would hope to resolve through your problem-solving process.

Every job requires problem-solving on some level, so you can expect at least one job interview question to ask about those skills. Here are a few common problem-solving interview questions to practice:

1. Give us an example of when you faced an unexpected challenge at work. What did you do to face it?

What’s a hiring manager really asking? Employers want to know that your problem-solving has a process. They want to hear you break down a problem into a set of steps to solve it.

Sample answer: I was working in sales for a wholesale retailer. A regular client wrongly communicated the pricing of a unit. I realized this immediately, and rather than pointing out the error, I quickly double-checked with my supervisor to see if we could respect the price.

I informed the client of the error and that we were happy to keep the price he was given. It made him feel like he'd gotten a fair deal and trusted my authority as a sales rep even more. The loss wasn't significant, but saving face in front of the client was.

2. How would you manage a frustrated client?

What’s a hiring manager really asking? They want to gauge your ability to stay cool and be patient in stressful situations, even when dealing with difficult people . Keep your answer professional, and don't use the opportunity to bad-mouth a past client. Show that you can stay respectful even if someone isn’t respecting you. 

Sample answer: I've had plenty of experience dealing with unhappy clients. I've learned two important things: their frustration isn’t a personal attack against me, and we have the same goal to solve the problem. Knowing that helps me stay calm, listen carefully to the client's situation, and do my best to identify where the situation went astray.

Once we identify the problem, if I can handle it myself, I communicate exactly what we’ll do for the client and how. What steps we’ll take depend on the client, but I always start by proposing solutions to show I care about a path forward, and then keep them updated on my progress to implementing that fix. 

3. Describe a time you made a mistake at work. How did you fix it?

What’s a hiring manager really asking? No one is above making an error. Employers want to know that you own up to and learn from your mistakes instead of getting frustrated and walking away from the problem.

Sample answer: My first managerial position was at a public relations agency. When I was promoted to work on client outreach, I struggled to learn to delegate my old responsibilities, which were writing social media copy. I was afraid to let go of control, and I was micromanaging . One day, I wrote out some copy, sent it out, and quickly realized I was using the wrong style guide in my haste.

The client noticed, and we had to work to regain their trust, which put a strain on the entire team. I took full responsibility and used that moment to understand that I wasn't trusting my team's abilities. I apologized to my team for overstepping boundaries and worked to let go of my old role completely.

4. Have you ever had a difficult time working with a team member? How did you deal with the situation?

What’s a hiring manager really asking? Even the most independent job requires some teamwork, whether it’s communicating with clients or other team members. Employers want to know that you can solve interpersonal problems, know when to escalate and help maintain a positive work environment.

Sample answer: At my last job, we were fully remote. I had a coworker that wasn't very communicative about their process, which led to redundancies in our work and miscommunications that set us behind. I asked them to have a one-on-one meeting with me so we could analyze where we were failing to communicate and how to improve.

It wasn't a comfortable process, but we developed a better practice to collaborate and improve our ability to work as a team , including weekly meetings and check-ins.

5. Tell me about a time you created an innovative solution with limited information or resources.

What’s a hiring manager really asking? They want to test your resourcefulness, which is a valuable soft skill. Using a “ Tell me about a time” question lets you demonstrate out-of-the-box thinking and shows that you don't quit when things get difficult. 

Sample answer: I worked in project management for a software developer. We were frequently going over budget and needed to limit spending. I instituted a new workflow app across departments and made everyone track every step of their process. We ended up finding information silos between design, sales, and product development.

They were all using different platforms to communicate the status of the same project, which meant we were wasting time and money. We centralized communication and improved operational efficiency, solved our budget problems, and increased productivity by 30%.

Problem-solving questions offer deep insights into the kind of worker you are. While your answer is important, so is your delivery. Here are some things to avoid when trying to answer problem-solving questions:

Don’t clam up: It's okay to take your time to reflect, but never abstain from answering. An interviewer will understand if you need to pause and think. If you’re really stumped, you can ask to return to that question later in the interview. 

Avoid generic answers: Generic answers show a lack of creativity and innovation . Use the opportunity to explain what makes you and your problem-solving process unique. 

Don’t lose confidence: How you answer is as important as what you answer. Do your best to practice confident body language, like eye contact and strong posture. Practicing ahead of time can help alleviate pressure while you’re answering.

Try not to rush: Rushing through an answer could make it unclear or incoherent, which might reflect poorly on your ability to keep a level head. Practice mindful breathing and pace yourself. Answer slowly and deliberately.

Preparing for an interview will make you feel more comfortable and confident during the hiring process. Rather than thinking of answers on the spot, you can pull from different responses you're already familiar with. Here are some tips for practicing and improving your answers:

Create a list of problem-solving examples from throughout your career. Consider varied past experiences that play into important skills, like time management, project management, or teamwork, to show that you're a well-rounded candidate.

Whenever possible, give metrics to show results. For example, if you improved productivity, share percentages. If you upped sales, share numbers.

Carefully study the job description and connect the skills you find with specific ways you’ve used them.

Identify what you’re good at and choose experiences that play to your strengths.

When talking about mistakes or errors, always finish with the lesson you learned and how you plan on avoiding the same mistake.

Provide details that a hiring manager can recognize within the position they’re hiring for.

It’s normal to feel nervous about a job interview, especially if you’re expecting difficult questions. Learning how to overcome that challenge is the perfect way to put your problem-solving skills to the test.

Like everything else in your career, practice makes perfect, and learning to answer tough problem-solving questions is no different. Take the time to recall moments in your career when you overcame challenges, and practice telling those stories. Craft an answer that hiring managers will be excited to hear.

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Elizabeth Perry, ACC

Elizabeth Perry is a Coach Community Manager at BetterUp. She uses strategic engagement strategies to cultivate a learning community across a global network of Coaches through in-person and virtual experiences, technology-enabled platforms, and strategic coaching industry partnerships. With over 3 years of coaching experience and a certification in transformative leadership and life coaching from Sofia University, Elizabeth leverages transpersonal psychology expertise to help coaches and clients gain awareness of their behavioral and thought patterns, discover their purpose and passions, and elevate their potential. She is a lifelong student of psychology, personal growth, and human potential as well as an ICF-certified ACC transpersonal life and leadership Coach.

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“No problem is insurmountable. With a little courage, teamwork, and determination, a person can do anything.” ~Unknown

Some problems seem far too overwhelming to solve. When you’re buried in debt or trying to bounce back from a huge error in judgment, it can feel like there’s no way out.

I remember when I first learned about my fibroids last year. Since I didn’t have health insurance at the time, I feared I wouldn’t be able to afford treatment, and I was tempted to beat myself up for allowing myself to be uninsured.

On top of that, I worried about my health. I wondered: Why did I develop those growths in the first place? What if they grew uncomfortably large before I was able to remove them? And what if I had other undiagnosed conditions?

Overpowered as I was with fears and regrets, it felt nearly impossible to identify a solution. But there was one—and it was far simpler than I realized at first.

As soon as I focused and stopped getting caught up in “should haves” and “what ifs,” I started researching insurance plans and found one for people with pre-existing conditions.

Of course, that was only the first step. I needed to find a good doctor, pick the best treatment, and find the money to pay for my part of the surgery. But it was all doable.

It may have taken several months, but eventually, I made my way to the other side of that challenge.

Now, three months post-surgery, I’m healthier and more energized. And though I know my fibroids can grow back at any time, regardless of what I do, I’m prepared to handle that if and when it happens.

I know that if the problem comes back, I can overcome it.

When we’re knee-deep in the messiness of an obstacle, it can feel like there’s no way around it. There isn’t— if we aren’t open to discovering it. We can only create and follow a plan if we believe it’s possible.

If your current challenge seems insurmountable, it might help you to step back and try to see things differently.

These questions may help you change your thinking about this problem  and discover the action steps to solve it.

Taking Responsibility

When you acknowledge and accept a problem, and take responsibility for it, you then have the power to solve it. Start by asking yourself:

1. Did you play any part in creating this problem?

2. Are you doing anything now that might be making things worse?

3. Does a part of you want to hold onto the problem, maybe because it feels familiar or because there’s some pay off in keeping things as they are?

4. Are you waiting for someone else to step in and fix things for you?

5. Are you blaming someone else in a way that limits the action you can take?    

Putting Things in Perspective

Are you overwhelmed because this seems like the worst thing that ever happened to you? Take a time out and ask yourself:

6. On a scale of one to ten—ten being the biggest hardship you’ve ever faced in your life—where does this problem fall?

7. Will this issue be relevant to you in one year? One month? One week?

8. Think about the major areas of your life—work, family, and hobbies, for example. How many areas does this one problem impact?

9. How much of your stress comes from the problem itself, and how much of it has to do with how (and how often) you’re thinking about it?

10. If the worst that could possibly happen happened, could you get through it, and maybe even benefit in some way?

Addressing Your Emotions

Hard to focus because you’re freaking out? Step back, take a deep breath, and ask yourself:  

11. If you’re getting caught up in “what if” scenarios, can you remember other times when you imagined all the horrible things that could happen and none of them did?

12. If you’re feeling overwhelmed, can you break the problem into smaller, more manageable parts?

13. If you’re feeling defeated, can you see this is a test of your strength and impress yourself by rising to the occasion?

14. If you’re feeling guilty, can you express your remorse and begin forgiving yourself—and if not, what would it take to do that?

15. Can you make some time for deep breathing, meditation , or yoga to create some mental stillness?

Realizing It’s Not Insurmountable

It might be hard right now to see how you will get past this, but first you have to believe you can. Not sure? Ask yourself:

16. Have you successfully addressed similar problems in the past?

17. Have other people overcome similar challenges, and can you learn anything about what they did?

18. If a friend came to you with this problem, would you reassure that person that he or she could get past this, and how would you envision that happening?

19. Could you do this if you had help? Who can you ask for help ?

20. Can you visualize yourself getting through this (realistically, not through magical thinking)? If you can visualize it, you can do it!

Working Toward a Solution

If you’ve taken responsibility for your problem, put things in perspective, tamed your emotional response, and recognized you can get through this, now it’s time to make that happen. Start by asking yourself:

21. If you accepted your fear and acted in spite of it, what would that entail?

22. When you create stillness and listen to your gut instinct, what do you learn?

23. What are your three strongest coping skills (creativity, strength, and resourcefulness, for example), and how can use them in this situation?

24. If other people have given you advice, what part of it resonates with you and why?

25. If you stopped making excuses and started taking action, what’s the first thing you would do?

You’ll notice the first four sets of questions all pertain to internal obstacles. That’s because so much of problem solving has to do with getting our own way.

The solutions aren’t always simple, but they become a lot simpler when we focus, take it step by step, and make a conscious effort to stay calm.

What problem’s been stressing you, and what can you do today to change how you think about it and respond to it?

About Lori Deschene

Lori Deschene is the founder of Tiny Buddha. She started the site after struggling with depression, bulimia, and toxic shame so she could recycle her former pain into something useful and inspire others do the same. She recently created the Breaking Barriers to Self-Care eCourse to help people honor their needs—so they can feel their best, be their best, and live their best possible life. If you’re ready to start thriving instead of merely surviving, you can learn more and get instant access here .

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15 Common Problem-Solving Interview Questions

In an interview for a big tech company, I was asked if I’d ever resolved a fight — and the exact way I went about handling it. I felt blindsided, and I stammered my way through an excuse of an answer.

It’s a familiar scenario to fellow technical job seekers — and one that risks leaving a sour taste in our mouths. As candidate experience becomes an increasingly critical component of the hiring process, recruiters need to ensure the problem-solving interview questions they prepare don’t dissuade talent in the first place. 

Interview questions designed to gauge a candidate’s problem-solving skills are more often than not challenging and vague. Assessing a multifaceted skill like problem solving is tricky — a good problem solver owns the full solution and result, researches well, solves creatively and takes action proactively. 

It’s hard to establish an effective way to measure such a skill. But it’s not impossible.

We recommend taking an informed and prepared approach to testing candidates’ problem-solving skills . With that in mind, here’s a list of a few common problem-solving interview questions, the science behind them — and how you can go about administering your own problem-solving questions with the unique challenges of your organization in mind.

Key Takeaways for Effective Problem-Solving Interview Questions

• Problem solving lies at the heart of programming. 
• Testing a candidate’s problem-solving skills goes beyond the IDE. Problem-solving interview questions should test both technical skills and soft skills.
• STAR, SOAR and PREP are methods a candidate can use to answer some non-technical problem-solving interview questions.
• Generic problem-solving interview questions go a long way in gauging a candidate’s fit. But you can go one step further by customizing them according to your company’s service, product, vision, and culture. 

Technical Problem-Solving Interview Question Examples

Evaluating a candidates’ problem-solving skills while using coding challenges might seem intimidating. The secret is that coding challenges test many things at the same time — like the candidate’s knowledge of data structures and algorithms, clean code practices, and proficiency in specific programming languages, to name a few examples.

Problem solving itself might at first seem like it’s taking a back seat. But technical problem solving lies at the heart of programming, and most coding questions are designed to test a candidate’s problem-solving abilities.

Here are a few examples of technical problem-solving questions:

1. Mini-Max Sum  

This well-known challenge, which asks the interviewee to find the maximum and minimum sum among an array of given numbers, is based on a basic but important programming concept called sorting, as well as integer overflow. It tests the candidate’s observational skills, and the answer should elicit a logical, ad-hoc solution.

2. Organizing Containers of Balls  

This problem tests the candidate’s knowledge of a variety of programming concepts, like 2D arrays, sorting and iteration. Organizing colored balls in containers based on various conditions is a common question asked in competitive examinations and job interviews, because it’s an effective way to test multiple facets of a candidate’s problem-solving skills.

3. Build a Palindrome

This is a tough problem to crack, and the candidate’s knowledge of concepts like strings and dynamic programming plays a significant role in solving this challenge. This problem-solving example tests the candidate’s ability to think on their feet as well as their ability to write clean, optimized code.

4. Subarray Division

Based on a technique used for searching pairs in a sorted array ( called the “two pointers” technique ), this problem can be solved in just a few lines and judges the candidate’s ability to optimize (as well as basic mathematical skills).

5. The Grid Search 

This is a problem of moderate difficulty and tests the candidate’s knowledge of strings and searching algorithms, the latter of which is regularly tested in developer interviews across all levels.

Common Non-Technical Problem-Solving Interview Questions 

Testing a candidate’s problem-solving skills goes beyond the IDE . Everyday situations can help illustrate competency, so here are a few questions that focus on past experiences and hypothetical situations to help interviewers gauge problem-solving skills.

1. Given the problem of selecting a new tool to invest in, where and how would you begin this task? 

Key Insight : This question offers insight into the candidate’s research skills. Ideally, they would begin by identifying the problem, interviewing stakeholders, gathering insights from the team, and researching what tools exist to best solve for the team’s challenges and goals. 

2. Have you ever recognized a potential problem and addressed it before it occurred? 

Key Insight: Prevention is often better than cure. The ability to recognize a problem before it occurs takes intuition and an understanding of business needs. 

3. A teammate on a time-sensitive project confesses that he’s made a mistake, and it’s putting your team at risk of missing key deadlines. How would you respond?

Key Insight: Sometimes, all the preparation in the world still won’t stop a mishap. Thinking on your feet and managing stress are skills that this question attempts to unearth. Like any other skill, they can be cultivated through practice.

4. Tell me about a time you used a unique problem-solving approach. 

Key Insight: Creativity can manifest in many ways, including original or novel ways to tackle a problem. Methods like the 10X approach and reverse brainstorming are a couple of unique approaches to problem solving. 

5. Have you ever broken rules for the “greater good?” If yes, can you walk me through the situation?

Key Insight: “Ask for forgiveness, not for permission.” It’s unconventional, but in some situations, it may be the mindset needed to drive a solution to a problem.

6. Tell me about a weakness you overcame at work, and the approach you took. 

Key Insight: According to Compass Partnership , “self-awareness allows us to understand how and why we respond in certain situations, giving us the opportunity to take charge of these responses.” It’s easy to get overwhelmed when faced with a problem. Candidates showing high levels of self-awareness are positioned to handle it well.

7. Have you ever owned up to a mistake at work? Can you tell me about it?

Key Insight: Everybody makes mistakes. But owning up to them can be tough, especially at a workplace. Not only does it take courage, but it also requires honesty and a willingness to improve, all signs of 1) a reliable employee and 2) an effective problem solver.

8. How would you approach working with an upset customer?

Key Insight: With the rise of empathy-driven development and more companies choosing to bridge the gap between users and engineers, today’s tech teams speak directly with customers more frequently than ever before. This question brings to light the candidate’s interpersonal skills in a client-facing environment.

9. Have you ever had to solve a problem on your own, but needed to ask for additional help? How did you go about it? 

Key Insight: Knowing when you need assistance to complete a task or address a situation is an important quality to have while problem solving. This questions helps the interviewer get a sense of the candidate’s ability to navigate those waters. 

10. Let’s say you disagree with your colleague on how to move forward with a project. How would you go about resolving the disagreement?

Key Insight: Conflict resolution is an extremely handy skill for any employee to have; an ideal answer to this question might contain a brief explanation of the conflict or situation, the role played by the candidate and the steps taken by them to arrive at a positive resolution or outcome. 

Strategies for Answering Problem-Solving Questions

If you’re a job seeker, chances are you’ll encounter this style of question in your various interview experiences. While problem-solving interview questions may appear simple, they can be easy to fumble — leaving the interviewer without a clear solution or outcome. 

It’s important to approach such questions in a structured manner. Here are a few tried-and-true methods to employ in your next problem-solving interview.

1. Shine in Interviews With the STAR Method

S ituation, T ask, A ction, and R esult is a great method that can be employed to answer a problem-solving or behavioral interview question. Here’s a breakdown of these steps:

• Situation : A good way to address almost any interview question is to lay out and define the situation and circumstances. 
• Task : Define the problem or goal that needs to be addressed. Coding questions are often multifaceted, so this step is particularly important when answering technical problem-solving questions.
• Action : How did you go about solving the problem? Try to be as specific as possible, and state your plan in steps if you can.
• Result : Wrap it up by stating the outcome achieved. 

2. Rise above difficult questions using the SOAR method

A very similar approach to the STAR method, SOAR stands for S ituation, O bstacle, A ction, and R esults .

• Situation: Explain the state of affairs. It’s important to steer clear of stating any personal opinions in this step; focus on the facts.
• Obstacle: State the challenge or problem you faced.
• Action: Detail carefully how you went about overcoming this obstacle.
• Result: What was the end result? Apart from overcoming the obstacle, did you achieve anything else? What did you learn in the process? 

3. Do It the PREP Way

Traditionally used as a method to make effective presentations, the P oint, R eason, E xample, P oint method can also be used to answer problem-solving interview questions.  

• Point : State the solution in plain terms. 
• Reasons: Follow up the solution by detailing your case — and include any data or insights that support your solution. 
• Example: In addition to objective data and insights, drive your answer home by contextualizing the solution in a real-world example.
• Point : Reiterate the solution to make it come full circle.

How to Customize Problem-Solving Interview Questions 

Generic problem-solving interview questions go a long way in gauging a candidate’s skill level, but recruiters can go one step further by customizing these problem-solving questions according to their company’s service, product, vision, or culture. 

Here are some tips to do so:

• Break down the job’s responsibilities into smaller tasks. Job descriptions may contain ambiguous responsibilities like “manage team projects effectively.” To formulate an effective problem-solving question, envision what this task might look like in a real-world context and develop a question around it.  
• Tailor questions to the role at hand. Apart from making for an effective problem-solving question, it gives the candidate the impression you’re an informed technical recruiter. For example, an engineer will likely have attended many scrums. So, a good question to ask is: “Suppose you notice your scrums are turning unproductive. How would you go about addressing this?” 
• Consider the tools and technologies the candidate will use on the job. For example, if Jira is the primary project management tool, a good problem-solving interview question might be: “Can you tell me about a time you simplified a complex workflow — and the tools you used to do so?”
• If you don’t know where to start, your company’s core values can often provide direction. If one of the core values is “ownership,” for example, consider asking a question like: “Can you walk us through a project you owned from start to finish?” 
• Sometimes, developing custom content can be difficult even with all these tips considered. Our platform has a vast selection of problem-solving examples that are designed to help recruiters ask the right questions to help nail their next technical interview.

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Top 20 Problem Solving Interview Questions (Example Answers Included)

Mike Simpson 0 Comments

By Mike Simpson

When candidates prepare for interviews, they usually focus on highlighting their leadership, communication, teamwork, and similar crucial soft skills . However, not everyone gets ready for problem-solving interview questions. And that can be a big mistake.

Problem-solving is relevant to nearly any job on the planet. Yes, it’s more prevalent in certain industries, but it’s helpful almost everywhere.

Regardless of the role you want to land, you may be asked to provide problem-solving examples or describe how you would deal with specific situations. That’s why being ready to showcase your problem-solving skills is so vital.

If you aren’t sure who to tackle problem-solving questions, don’t worry, we have your back. Come with us as we explore this exciting part of the interview process, as well as some problem-solving interview questions and example answers.

What Is Problem-Solving?

When you’re trying to land a position, there’s a good chance you’ll face some problem-solving interview questions. But what exactly is problem-solving? And why is it so important to hiring managers?

Well, the good folks at Merriam-Webster define problem-solving as “the process or act of finding a solution to a problem.” While that may seem like common sense, there’s a critical part to that definition that should catch your eye.

What part is that? The word “process.”

In the end, problem-solving is an activity. It’s your ability to take appropriate steps to find answers, determine how to proceed, or otherwise overcome the challenge.

Being great at it usually means having a range of helpful problem-solving skills and traits. Research, diligence, patience, attention-to-detail , collaboration… they can all play a role. So can analytical thinking , creativity, and open-mindedness.

But why do hiring managers worry about your problem-solving skills? Well, mainly, because every job comes with its fair share of problems.

While problem-solving is relevant to scientific, technical, legal, medical, and a whole slew of other careers. It helps you overcome challenges and deal with the unexpected. It plays a role in troubleshooting and innovation. That’s why it matters to hiring managers.

How to Answer Problem-Solving Interview Questions

Okay, before we get to our examples, let’s take a quick second to talk about strategy. Knowing how to answer problem-solving interview questions is crucial. Why? Because the hiring manager might ask you something that you don’t anticipate.

Problem-solving interview questions are all about seeing how you think. As a result, they can be a bit… unconventional.

These aren’t your run-of-the-mill job interview questions . Instead, they are tricky behavioral interview questions . After all, the goal is to find out how you approach problem-solving, so most are going to feature scenarios, brainteasers, or something similar.

So, having a great strategy means knowing how to deal with behavioral questions. Luckily, there are a couple of tools that can help.

First, when it comes to the classic approach to behavioral interview questions, look no further than the STAR Method . With the STAR method, you learn how to turn your answers into captivating stories. This makes your responses tons more engaging, ensuring you keep the hiring manager’s attention from beginning to end.

Now, should you stop with the STAR Method? Of course not. If you want to take your answers to the next level, spend some time with the Tailoring Method , too.

With the Tailoring Method, it’s all about relevance. So, if you get a chance to choose an example that demonstrates your problem-solving skills, this is really the way to go.

We also wanted to let you know that we created an amazing free cheat sheet that will give you word-for-word answers for some of the toughest interview questions you are going to face in your upcoming interview. After all, hiring managers will often ask you more generalized interview questions!

Click below to get your free PDF now:

Get Our Job Interview Questions & Answers Cheat Sheet!

FREE BONUS PDF CHEAT SHEET: Get our " Job Interview Questions & Answers PDF Cheat Sheet " that gives you " word-word sample answers to the most common job interview questions you'll face at your next interview .

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Top 3 Problem-Solving-Based Interview Questions

Alright, here is what you’ve been waiting for: the problem-solving questions and sample answers.

While many questions in this category are job-specific, these tend to apply to nearly any job. That means there’s a good chance you’ll come across them at some point in your career, making them a great starting point when you’re practicing for an interview.

So, let’s dive in, shall we? Here’s a look at the top three problem-solving interview questions and example responses.

1. Can you tell me about a time when you had to solve a challenging problem?

In the land of problem-solving questions, this one might be your best-case scenario. It lets you choose your own problem-solving examples to highlight, putting you in complete control.

When you choose an example, go with one that is relevant to what you’ll face in the role. The closer the match, the better the answer is in the eyes of the hiring manager.

EXAMPLE ANSWER:

“While working as a mobile telecom support specialist for a large organization, we had to transition our MDM service from one vendor to another within 45 days. This personally physically handling 500 devices within the agency. Devices had to be gathered from the headquarters and satellite offices, which were located all across the state, something that was challenging even without the tight deadline. I approached the situation by identifying the location assignment of all personnel within the organization, enabling me to estimate transit times for receiving the devices. Next, I timed out how many devices I could personally update in a day. Together, this allowed me to create a general timeline. After that, I coordinated with each location, both expressing the urgency of adhering to deadlines and scheduling bulk shipping options. While there were occasional bouts of resistance, I worked with location leaders to calm concerns and facilitate action. While performing all of the updates was daunting, my approach to organizing the event made it a success. Ultimately, the entire transition was finished five days before the deadline, exceeding the expectations of many.”

2. Describe a time where you made a mistake. What did you do to fix it?

While this might not look like it’s based on problem-solving on the surface, it actually is. When you make a mistake, it creates a challenge, one you have to work your way through. At a minimum, it’s an opportunity to highlight problem-solving skills, even if you don’t address the topic directly.

When you choose an example, you want to go with a situation where the end was positive. However, the issue still has to be significant, causing something negative to happen in the moment that you, ideally, overcame.

“When I first began in a supervisory role, I had trouble setting down my individual contributor hat. I tried to keep up with my past duties while also taking on the responsibilities of my new role. As a result, I began rushing and introduced an error into the code of the software my team was updating. The error led to a memory leak. We became aware of the issue when the performance was hindered, though we didn’t immediately know the cause. I dove back into the code, reviewing recent changes, and, ultimately, determined the issue was a mistake on my end. When I made that discovery, I took several steps. First, I let my team know that the error was mine and let them know its nature. Second, I worked with my team to correct the issue, resolving the memory leak. Finally, I took this as a lesson about delegation. I began assigning work to my team more effectively, a move that allowed me to excel as a manager and help them thrive as contributors. It was a crucial learning moment, one that I have valued every day since.”

3. If you identify a potential risk in a project, what steps do you take to prevent it?

Yes, this is also a problem-solving question. The difference is, with this one, it’s not about fixing an issue; it’s about stopping it from happening. Still, you use problem-solving skills along the way, so it falls in this question category.

If you can, use an example of a moment when you mitigated risk in the past. If you haven’t had that opportunity, approach it theoretically, discussing the steps you would take to prevent an issue from developing.

“If I identify a potential risk in a project, my first step is to assess the various factors that could lead to a poor outcome. Prevention requires analysis. Ensuring I fully understand what can trigger the undesired event creates the right foundation, allowing me to figure out how to reduce the likelihood of those events occurring. Once I have the right level of understanding, I come up with a mitigation plan. Exactly what this includes varies depending on the nature of the issue, though it usually involves various steps and checks designed to monitor the project as it progresses to spot paths that may make the problem more likely to happen. I find this approach effective as it combines knowledge and ongoing vigilance. That way, if the project begins to head into risky territory, I can correct its trajectory.”

17 More Problem-Solving-Based Interview Questions

In the world of problem-solving questions, some apply to a wide range of jobs, while others are more niche. For example, customer service reps and IT helpdesk professionals both encounter challenges, but not usually the same kind.

As a result, some of the questions in this list may be more relevant to certain careers than others. However, they all give you insights into what this kind of question looks like, making them worth reviewing.

Here are 17 more problem-solving interview questions you might face off against during your job search:

• How would you describe your problem-solving skills?
• Can you tell me about a time when you had to use creativity to deal with an obstacle?
• Describe a time when you discovered an unmet customer need while assisting a customer and found a way to meet it.
• If you were faced with an upset customer, how would you diffuse the situation?
• Tell me about a time when you had to troubleshoot a complex issue.
• Imagine you were overseeing a project and needed a particular item. You have two choices of vendors: one that can deliver on time but would be over budget, and one that’s under budget but would deliver one week later than you need it. How do you figure out which approach to use?
• Your manager wants to upgrade a tool you regularly use for your job and wants your recommendation. How do you formulate one?
• A supplier has said that an item you need for a project isn’t going to be delivered as scheduled, something that would cause your project to fall behind schedule. What do you do to try and keep the timeline on target?
• Can you share an example of a moment where you encountered a unique problem you and your colleagues had never seen before? How did you figure out what to do?
• Imagine you were scheduled to give a presentation with a colleague, and your colleague called in sick right before it was set to begin. What would you do?
• If you are given two urgent tasks from different members of the leadership team, both with the same tight deadline, how do you choose which to tackle first?
• Tell me about a time you and a colleague didn’t see eye-to-eye. How did you decide what to do?
• Describe your troubleshooting process.
• Tell me about a time where there was a problem that you weren’t able to solve. What happened?
• In your opening, what skills or traits make a person an exceptional problem-solver?
• When you face a problem that requires action, do you usually jump in or take a moment to carefully assess the situation?
• When you encounter a new problem you’ve never seen before, what is the first step that you take?

Putting It All Together

At this point, you should have a solid idea of how to approach problem-solving interview questions. Use the tips above to your advantage. That way, you can thrive during your next interview.

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Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com.

His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others.

Learn more about The Interview Guys on our About Us page .

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Mike simpson.

Co-Founder and CEO of TheInterviewGuys.com. Mike is a job interview and career expert and the head writer at TheInterviewGuys.com. His advice and insights have been shared and featured by publications such as Forbes , Entrepreneur , CNBC and more as well as educational institutions such as the University of Michigan , Penn State , Northeastern and others. Learn more about The Interview Guys on our About Us page .

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Problem-Solving Interview Questions

Problem-solving interview questions are designed to test a candidate's ability to identify obstacles, potential issues, or key opportunities, and then implement effective solutions accordingly. Our collection of problem-solving interview questions includes explanations and red flags to look out for during an interview.

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Problem-Solving Interview Questions — PDF Download:

Download our list of problem-solving interview questions in PDF format and use them in your next interview.

Problem-Solving Questions to Ask in an Interview:

1. what was your biggest work-related problem, and how did you resolve it.

This is a great introductory question since it allows the candidate to describe their problem-solving process in as much detail as they like. Top candidates will explain why the problem occurred, how they resolved it, and why they chose that method.

Red flags: the candidate cannot think of anything specific or describes a problem that was resolved quickly and easily.

2. Think of a time when a coworker made a mistake that affected your work. How did you handle the situation?

Not only does this question analyze the candidate's problem-solving abilities, but also their teamwork, communication, and interpersonal skills. Look for candidates who demonstrated a noncombative, collaborative approach to solving the problem.

Red flags: the candidate did not take any steps to resolve the situation or engaged with their coworker unconstructively.

3. What is your troubleshooting process?

This question gives the candidate a chance to explain their general approach to troubleshooting. It should highlight how the candidate usually processes and acts on information.

Red flags: the candidate demonstrates limited insight into their troubleshooting process or describes ineffective problem-solving techniques.

4. If you were given two very urgent tasks by different members of the management team at roughly the same time, how would you decide which task to tackle first?

This question tests the candidate's ability to communicate effectively. In this instance, candidates should approach both managers about the other's request. If no clear guidance is given, the candidate should provide a reasonable time estimate of when each task would be completed.

Red flag: the candidate rushes to complete both tasks in the order they were given.

5. How do you decide when a different problem-solving approach is needed?

Not all problems can be solved in the same way. This question reveals whether the candidate can analyze a problem fully before applying an appropriate solution, remain agile during the problem-solving process, and reflect on systems once they have been implemented.

Red flag: the candidate will only try a different approach if the outcome is a failure the first time.

6. Tell me about a time when you predicted a problem related to staffing or structural changes in your department. What did you do to resolve the issue?

This question tests the candidate's ability to identify a concern and bring it to the attention of management before it becomes a problem. Look for candidates who speak up, propose reasonable alternatives, and assist with changes.

Red flags: the candidate has never identified any issues in the workplace, or they didn't want to get involved even though they knew there would be a problem.

7. What do you do when you cannot seem to find an effective solution to a problem?

Everyone gets stuck sometimes. This question reveals how the candidate finds new ideas on how to proceed.

Red flag: the candidate is unable to be resourceful and gives up.

8. What improvements have you made to your workplace in the last year?

Candidates with great problem-solving abilities should be able to identify areas that can be improved, and either take steps to implement those changes or initiate the process.

Red flag: the candidate has not contributed to any improvements in the workplace.

9. Provide an example of a time when you solved a problem without the input of management. What was the result?

This question highlights the candidate's ability to make decisions and solve problems by themselves.

Red flag: the candidate did not inform management about a major decision that could affect the business.

10. How do you organize your daily workload to ensure that all your tasks are complete?

Reveals whether the candidate has an effective system that allows for setbacks and problem-solving in the workplace.

Red flags: the candidate has never thought of implementing a system to plan their work or cater for delays or they are unable to execute such a strategy.

11. How do you motivate yourself to achieve your goals when you have minimal supervision?

Self-motivation is a major part of problem-solving if issues arise. This question simply reveals the candidate's methods for staying motivated.

Red flags: the candidate has never been in a situation where they needed to work without supervision or they cannot think of creative and effective ways to self-motivate.

12. What do you do when asked to resolve an urgent issue without being given all the information?

Thoroughness and forethought are key components of problem-solving, even when under time constraints. Identify whether the candidate tries to solve the problem immediately or asks for more information.

Red flag: the candidate tries to resolve the issue without all the pertinent details and gets stuck.

13. Can you describe a time when you thought outside of the box to solve a problem in either your personal or professional life?

Evaluates whether the candidate can devise innovative ideas to solve problems.

Red flag: the candidate describes a solution that you would not describe as out-of-the-box thinking.

14. Describe a time when you disagreed with a decision by management. What happened?

Reveals whether the candidate can speak up when they see a problem in the workplace.

Red flag: even if management still went ahead with their original decision, candidates should feel comfortable pointing out problems in the workplace. A red flag would be if the candidate noticed an issue but chose to ignore it.

15. Tell me about a time you tried to solve a problem but ended up making it worse. What happened?

This is a great question to learn more about the candidate's personality and problem-solving skills. It tests honesty and whether the candidate was able to incorporate what they learned into future decisions.

Red flags: the candidate claims they have never made a problem worse, or they've never thought about how they could learn from their mistakes.

Additional Resources:

• Common interview questions .
• Situational interview questions .
• Cultural fit interview questions .
• Stress interview questions .
• Emotional intelligence interview questions .
• Illegal interview questions .
• Behavioral interview questions .
• Personality interview questions .

What are problem-solving interview questions?

Problem-solving interview questions are those that test a candidate's ability to identify potential issues, obstacles, or opportunities for improvement, and then implement solutions accordingly.

Why do hiring managers ask problem-solving interview questions?

Problem-solving interview questions help determine how a candidate approaches problems in their professional and personal lives. Problems — however small — are bound to occur in the workplace, and hiring managers want to be sure that candidates are equipped to address them successfully.

What are some examples of problem-solving interview questions?

• What is your troubleshooting process?
• How do you decide when a different problem-solving approach is needed?
• What was your biggest work-related problem, and how did you resolve it?
• What do you do when you cannot seem to find an effective solution to a problem?
• Describe a time when you disagreed with a decision by management. What happened?

What is the best way to answer a problem-solving question in an interview?

Think about what the interviewer is trying to learn and direct your response accordingly. Provide a comprehensive answer and be sure to explain your reasoning.

Related Articles:

50 most common interview questions, how to interview candidates, star method, pre-screening interviews, how an open interview works.

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Article • 11 min read

Getting to the Root of a Problem Quickly

By the Mind Tools Content Team

5 Whys Root-Cause Analysis

Have you ever had a problem that refused to go away? No matter what you did, sooner or later it would return, perhaps in another form.

Stubborn or recurrent problems are often symptoms of deeper issues. "Quick fixes" may seem convenient, but they often solve only the surface issues and waste resources that could otherwise be used to tackle the real cause.

In this article and in the video, below, we look at the 5 Whys technique (sometimes known as 5Y). This is a simple but powerful tool for cutting quickly through the outward symptoms of a problem to reveal its underlying causes – so that you can deal with it once and for all.

Origins of the 5 Whys Technique

Sakichi Toyoda, the Japanese industrialist, inventor, and founder of Toyota Industries, developed the 5 Whys technique in the 1930s. It became popular in the 1970s, and Toyota still uses it to solve problems today.

Toyota has a "go and see" philosophy. This means that its decision making is based on an in-depth understanding of what's actually happening on the shop floor , rather than on what someone in a boardroom thinks might be happening.

The 5 Whys technique is true to this tradition, and it is most effective when the answers come from people who have hands-on experience of the process or problem in question.

The method is remarkably simple: when a problem occurs, you drill down to its root cause by asking "Why?" five times. Then, when a counter-measure becomes apparent, you follow it through to prevent the issue from recurring.

The 5 Whys uses "counter-measures," rather than "solutions." A counter-measure is an action or set of actions that seeks to prevent the problem from arising again, while a solution may just seek to deal with the symptom. As such, counter-measures are more robust, and will more likely prevent the problem from recurring.

When to Use a 5 Whys Analysis

You can use 5 Whys for troubleshooting, quality improvement, and problem solving, but it is most effective when used to resolve simple or moderately difficult problems.

It may not be suitable if you need to tackle a complex or critical problem. This is because 5 Whys can lead you to pursue a single track, or a limited number of tracks, of inquiry when, in fact, there could be multiple causes. In cases like these, a wider-ranging method such as Cause and Effect Analysis or Failure Mode and Effects Analysis may b e more effective.

This simple 5 Whys technique, however, can often direct you quickly to the root cause of a problem. So, whenever a system or process isn't working properly, give it a try before you embark on a more in-depth approach – and certainly before you attempt to develop a solution.

The tool's simplicity gives it great flexibility, too, and 5 Whys combines well with other methods and techniques, such as Root Cause Analysis . It is often associated with Lean Manufacturing , where it is used to identify and eliminate wasteful practices. It is also used in the analysis phase of the Six Sigma quality improvement methodology.

How to Use the 5 Whys

The model follows a very simple seven-step process: [1]

1. Assemble a Team

Gather together people who are familiar with the specifics of the problem, and with the process that you're trying to fix. Include someone to act as a facilitator , who can keep the team focused on identifying effective counter-measures.

2. Define the Problem

If you can, observe the problem in action. Discuss it with your team and write a brief, clear problem statement that you all agree on. For example, "Team A isn't meeting its response time targets" or "Software release B resulted in too many rollback failures."

Then, write your statement on a whiteboard or sticky note, leaving enough space around it to add your answers to the repeated question, "Why?"

3. Ask the First "Why?"

Ask your team why the problem is occurring. (For example, "Why isn't Team A meeting its response time targets?")

Asking "Why?" sounds simple, but answering it requires serious thought. Search for answers that are grounded in fact: they must be accounts of things that have actually happened, not guesses at what might have happened.

This prevents 5 Whys from becoming just a process of deductive reasoning, which can generate a large number of possible causes and, sometimes, create more confusion as you chase down hypothetical problems.

Your team members may come up with one obvious reason why, or several plausible ones. Record their answers as succinct phrases, rather than as single words or lengthy statements, and write them below (or beside) your problem statement. For example, saying "volume of calls is too high" is better than a vague "overloaded."

4. Ask "Why?" Four More Times

For each of the answers that you generated in Step 3, ask four further "whys" in succession. Each time, frame the question in response to the answer you've just recorded.

What Is a 5 Whys Template?

The diagram, below, shows an example of 5 Whys in action, following a single lane of inquiry.

Figure 1: 5 Whys Example (Single Lane)

The 5 Whys method also allows you to follow multiple lanes of inquiry. An example of this is shown in Figure 2, below.

In our example, asking "Why was the delivery late?" produces a second answer (Reason 2). Asking "Why?" for that answer reveals a single reason (Reason 1), which you can address with a counter-measure.

Similarly, asking "Why did the job take longer than expected?" has a second answer (Reason 2), and asking "Why?" at this point reveals a single reason (Reason 1). Another "Why?" here identifies two possibilities (Reasons 1 and 2) before a possible counter-measure becomes evident.

There is also a second reason for "Why we ran out of printer ink" (Reason 2), and a single answer for the next "Why?" (Reason 1), which can then be addressed with a counter-measure.

Figure 2: 5 Whys Example (Multiple Lanes)

Step 5. Know When to Stop

You'll know that you've revealed the root cause of the problem when asking "why" produces no more useful responses, and you can go no further. An appropriate counter-measure or process change should then become evident. (As we said earlier, if you're not sure that you've uncovered the real root cause, consider using a more in-depth problem-solving technique like Cause and Effect Analysis , Root-Cause Analysis , or FMEA .)

If you identified more than one reason in Step 3, repeat this process for each of the different branches of your analysis until you reach a root cause for each one.

6. Address the Root Cause(s)

Now that you've identified at least one root cause, you need to discuss and agree on the counter-measures that will prevent the problem from recurring.

7. Monitor Your Measures

Keep a close watch on how effectively your counter-measures eliminate or minimize the initial problem. You may need to amend them, or replace them entirely. If this happens, it's a good idea to repeat the 5 Whys process to ensure that you've identified the correct root cause.

Appreciation

A similar question-based approach known as "appreciation" can help you to uncover factors in a situation that you might otherwise miss.

It was originally developed by the military to assist commanders in gaining a comprehensive understanding of any fact, problem or situation. But you can also apply it in the workplace.

Starting with a fact, you first ask the question, "So what?" – in other words, what are the implications of that fact? Why is this fact important?

You then continue asking that question until you've drawn all possible conclusions from it.

The major difference between this and the 5 Whys technique is that appreciation is often used to get the most information out of a simple fact or statement, while 5 Whys is designed to drill down to the root of a problem.

Tips for Using the 5 Whys Technique

• Try to move quickly from one question to the next. That way, you'll have the full picture before you jump to any conclusions.
• The "5" in 5 Whys is really just a " rule of thumb ." In some cases, you may need to ask "Why?" a few more times before you get to the root of the problem. In other cases, you may reach this point before you ask your fifth "Why?" If you do, make sure that you haven't stopped too soon, and that you're not simply accepting "knee-jerk" responses.
• Know when to stop! The important point is to stop asking "Why?" when you stop producing useful responses.

Frequently Asked Questions About 5 Whys

1. what is the 5 whys technique.

The 5 Whys Technique is a problem-solving method involving repeatedly asking "why?" It's a way of quickly getting to the root cause of a situation.

2. Who Invented 5 Whys?

The 5 Whys technique was invented in the 1930s by Sakichi Toyoda, the Japanese industrialist, inventor, and founder of Toyota Industries.

5 Whys Infographic

See our infographic on the 5 Whys and use it to get to the root of your problems!

Bear in mind that appreciation can restrict you to one line of thinking. For instance, once you've answered your first "So what?" question, you might follow a single line of inquiry to its conclusion. To avoid this, repeat the appreciation process several times over to make sure that you've covered all bases.

The 5 Whys strategy is a simple, effective tool for uncovering the root of a problem. You can use it in troubleshooting, problem-solving, and quality-improvement initiatives.

Start with a problem and ask why it is occurring. Make sure that your answer is grounded in fact, and then ask the question again. Continue the process until you reach the root cause of the problem, and you can identify a counter-measure that will prevent it from recurring.

Bear in mind that this questioning process is best suited to simple or moderately difficult problems. Complex problems may benefit from a more detailed approach, although using 5 Whys will still give you useful insights.

[1] Pojasek, R. (2000). 'Asking "Why?" Five Times,' Environmental Quality Management , Volume 10, Issue 1, 79–84. Available here . [Accessed July 1, 2022.]

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What is Problem Solving? (Steps, Techniques, Examples)

By Status.net Editorial Team on May 7, 2023 — 5 minutes to read

What Is Problem Solving?

Definition and importance.

Problem solving is the process of finding solutions to obstacles or challenges you encounter in your life or work. It is a crucial skill that allows you to tackle complex situations, adapt to changes, and overcome difficulties with ease. Mastering this ability will contribute to both your personal and professional growth, leading to more successful outcomes and better decision-making.

Problem-Solving Steps

The problem-solving process typically includes the following steps:

• Identify the issue : Recognize the problem that needs to be solved.
• Analyze the situation : Examine the issue in depth, gather all relevant information, and consider any limitations or constraints that may be present.
• Generate potential solutions : Brainstorm a list of possible solutions to the issue, without immediately judging or evaluating them.
• Evaluate options : Weigh the pros and cons of each potential solution, considering factors such as feasibility, effectiveness, and potential risks.
• Select the best solution : Choose the option that best addresses the problem and aligns with your objectives.
• Implement the solution : Put the selected solution into action and monitor the results to ensure it resolves the issue.
• Review and learn : Reflect on the problem-solving process, identify any improvements or adjustments that can be made, and apply these learnings to future situations.

Defining the Problem

To start tackling a problem, first, identify and understand it. Analyzing the issue thoroughly helps to clarify its scope and nature. Ask questions to gather information and consider the problem from various angles. Some strategies to define the problem include:

• Brainstorming with others
• Asking the 5 Ws and 1 H (Who, What, When, Where, Why, and How)
• Analyzing cause and effect
• Creating a problem statement

Generating Solutions

Once the problem is clearly understood, brainstorm possible solutions. Think creatively and keep an open mind, as well as considering lessons from past experiences. Consider:

• Creating a list of potential ideas to solve the problem
• Grouping and categorizing similar solutions
• Prioritizing potential solutions based on feasibility, cost, and resources required
• Involving others to share diverse opinions and inputs

Evaluating and Selecting Solutions

Evaluate each potential solution, weighing its pros and cons. To facilitate decision-making, use techniques such as:

• SWOT analysis (Strengths, Weaknesses, Opportunities, Threats)
• Decision-making matrices
• Pros and cons lists
• Risk assessments

After evaluating, choose the most suitable solution based on effectiveness, cost, and time constraints.

Implementing and Monitoring the Solution

Implement the chosen solution and monitor its progress. Key actions include:

• Communicating the solution to relevant parties
• Setting timelines and milestones
• Assigning tasks and responsibilities
• Monitoring the solution and making adjustments as necessary
• Evaluating the effectiveness of the solution after implementation

Utilize feedback from stakeholders and consider potential improvements. Remember that problem-solving is an ongoing process that can always be refined and enhanced.

Problem-Solving Techniques

During each step, you may find it helpful to utilize various problem-solving techniques, such as:

• Brainstorming : A free-flowing, open-minded session where ideas are generated and listed without judgment, to encourage creativity and innovative thinking.
• Root cause analysis : A method that explores the underlying causes of a problem to find the most effective solution rather than addressing superficial symptoms.
• SWOT analysis : A tool used to evaluate the strengths, weaknesses, opportunities, and threats related to a problem or decision, providing a comprehensive view of the situation.
• Mind mapping : A visual technique that uses diagrams to organize and connect ideas, helping to identify patterns, relationships, and possible solutions.

Brainstorming

When facing a problem, start by conducting a brainstorming session. Gather your team and encourage an open discussion where everyone contributes ideas, no matter how outlandish they may seem. This helps you:

• Generate a diverse range of solutions
• Encourage all team members to participate
• Foster creative thinking

When brainstorming, remember to:

• Reserve judgment until the session is over
• Encourage wild ideas
• Combine and improve upon ideas

Root Cause Analysis

For effective problem-solving, identifying the root cause of the issue at hand is crucial. Try these methods:

• 5 Whys : Ask “why” five times to get to the underlying cause.
• Fishbone Diagram : Create a diagram representing the problem and break it down into categories of potential causes.
• Pareto Analysis : Determine the few most significant causes underlying the majority of problems.

SWOT Analysis

SWOT analysis helps you examine the Strengths, Weaknesses, Opportunities, and Threats related to your problem. To perform a SWOT analysis:

• List your problem’s strengths, such as relevant resources or strong partnerships.
• Identify its weaknesses, such as knowledge gaps or limited resources.
• Explore opportunities, like trends or new technologies, that could help solve the problem.
• Recognize potential threats, like competition or regulatory barriers.

SWOT analysis aids in understanding the internal and external factors affecting the problem, which can help guide your solution.

Mind Mapping

A mind map is a visual representation of your problem and potential solutions. It enables you to organize information in a structured and intuitive manner. To create a mind map:

• Write the problem in the center of a blank page.
• Draw branches from the central problem to related sub-problems or contributing factors.
• Add more branches to represent potential solutions or further ideas.

Mind mapping allows you to visually see connections between ideas and promotes creativity in problem-solving.

Examples of Problem Solving in Various Contexts

In the business world, you might encounter problems related to finances, operations, or communication. Applying problem-solving skills in these situations could look like:

• Identifying areas of improvement in your company’s financial performance and implementing cost-saving measures
• Resolving internal conflicts among team members by listening and understanding different perspectives, then proposing and negotiating solutions
• Streamlining a process for better productivity by removing redundancies, automating tasks, or re-allocating resources

In educational contexts, problem-solving can be seen in various aspects, such as:

• Addressing a gap in students’ understanding by employing diverse teaching methods to cater to different learning styles
• Developing a strategy for successful time management to balance academic responsibilities and extracurricular activities
• Seeking resources and support to provide equal opportunities for learners with special needs or disabilities

Everyday life is full of challenges that require problem-solving skills. Some examples include:

• Overcoming a personal obstacle, such as improving your fitness level, by establishing achievable goals, measuring progress, and adjusting your approach accordingly
• Navigating a new environment or city by researching your surroundings, asking for directions, or using technology like GPS to guide you
• Dealing with a sudden change, like a change in your work schedule, by assessing the situation, identifying potential impacts, and adapting your plans to accommodate the change.
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3 Questions to Help Your Team Solve Problems

• Darrell Rigby

Don’t succumb to the temptation to provide all the answers. Instead, help your team get there themselves.

When a team struggles with a problem, there’s a temptation for a boss to provide answers. A better approach is to ask questions that help the team arrive at answers itself. The author offers three questions: 1) What do you recommend? 2) How can we test that? 3) What do you need from me?

When people working with me face a perplexing problem, they often ask for guidance. I can’t help but feel a little flattered. They are obviously stumped, and they expect I will have the answer. My first instinct is to sit back, stroke my chin, recount an impressive story or two, and then tell them what to do.

• Darrell Rigby is a partner in the Boston office of Bain & Company. He heads the firm’s global agile enterprise practice. He is the author of Winning in Turbulence and a coauthor of Doing Agile Right: Transformation Without Chaos (Harvard Business Review Press, 2020).

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13 Problem-Solving Interview Questions to Assess a Candidate

Solving problems is something we do every day – whether it be at work or throughout our personal lives. However, what we often tend to forget about is that each one of us has different approaches to finding solutions and solving problems. 

As cognitive skills, according to World Economic Forum, especially complex problem-solving in the workplace, are reportedly growing in importance – so is the urgency to be able to assess these skills in candidates. However, these skills cannot be easily assessed by looking at someone’s CV or motivation letter. This is precisely why many employers have turned to assessing problem solving abilities during the interview process. 

In this blog, you will find out:

• 5 aspects of what make up problem solving ability

2 different types of problem solving styles

• 13 interview questions to determine problem-solving abilities

Disadvantages of assessing problem-solving in interviews

What is problem-solving skill/ability.

A problem can be defined as a gap between the current situation and the desired outcome. To fill this gap, problem-solving abilities are needed. Problem-solving in the workplace describes our way of thinking and the behaviour we engage in to obtain the desired outcome we seek, which could be attaining a certain goal or finding a satisfactory answer to our questions.

In the workplace, employees are expected to solve problems daily, ultimately ensuring the smooth functioning of the company. Therefore, problem-solving ability is one of the most important aspects which needs to be assessed prior to hiring. Problem-solving ability is associated with several sub-skills depending on the nature of the tasks involved in the profession. For instance, a successful business consultant might want to be equipped with good communication skills, empathy, and analytical thinking, all of which can be considered sub-skills of problem-solving ability. 

However, the thing is that assessing whether someone’s problem solving skills are high or low during an interview process is quite challenging . That is why you should focus on asking questions that allow to understand what kind of a problem solving style the candidate possesses.

Individuals might adopt different problem-solving strategies (otherwise also called styles) based on the information available for the problem, the time they spend on planning before they take action, or whether they like to test multiple solutions before deciding on which solution is the optimal one. The main problem-solving styles can be classified as intuitive and systematic, but what are the differences between these two styles of problem-solving?

Individuals with more systematic problem-solving style

• They have a higher tendency to first identify the situation and analytically disentangle problems into several components, then logically evaluate the available alternatives and try to find a rule to solve problems.
• At the end of the process, they may also evaluate the consequence of the whole process to possibly adjust their strategy in the future. However, they might face difficulty when tackling ill-structured or defined problems, whereby they cannot generate a promising plan to act.
• They may also struggle under time constraints when intuitive decisions need to be made.

Individuals that prefer more intuitive problem-solving style

• They prefer relying on their “gut feeling” when solving problems. While they may rely on their intuition to assess facts, they also often take their feelings and non-verbal cues from their surrounding into consideration.
• They are open to quickly switching to alternative solutions when things do not work out. Using this strategy, they are good at dealing with uncertainty, ill-defined problems or novel problems with no real information.
• However, this kind of thinking pattern might work sometimes but can be less effective with more complex problems and end up being more time-consuming overall than a more systematic approach.

Why you should assess problem solving style not ability during interviews?

Problem-solving style refers to an individual’s preferred approach to solving problems, such as relying on intuition or using a systematic approach. This is a relatively stable trait that can be identified through the candidate’s responses to interview questions.  

In contrast, problem-solving ability is a multifaceted skill that involves various cognitive processes, such as critical thinking, reasoning, and creativity. It can be difficult to assess a candidate’s problem-solving ability solely through interview questions because the interview setting may not provide a realistic representation of the types of problems the candidate would encounter on the job. 

13 problem-solving interview questions to assess candidates

Let’s go through each question and discuss how candidates might answer and what that could indicate about their problem-solving abilities & style:

1.Can you describe a situation where you had to solve a problem without having all the necessary information at hand? How did you approach it?

A systematic problem solver might approach answering this question by explaining that they would find it important to try to gather as much information as possible before making a decision, while an intuitive problem solver might mention they would rely more on their instincts and prior experience to make a quick decision.

2. Let’s say you need to solve an unexpected problem but don’t have much information about it. What steps would you take to solve it efficiently?

A systematic problem solver might approach answering this question by breaking down the problem into smaller components and analyzing each one systematically, while an intuitive problem solver might rely more on their gut instincts and previous experience to quickly identify potential solutions. 

If a candidate mentions that they would try to gather more information relating the potential causes of the problem to be able to grasp it better, that’s probably a better answer than just stating that they’d just decide to give up. 

• Intuitive. “I would start by identifying the key issues and then brainstorming potential solutions. Once I had a few options, I would test them out and iterate until I found the best solution.”
• Systematic. “I would begin by gathering as much information as possible, researching the problem, and analyzing the data. Then, I would create a plan to address the problem and evaluate the effectiveness of the plan as I go along.”

3. How do you approach making decisions? Do you consider all alternatives before deciding on a solution?

When answering this question by explaining the importance of weighing all available options and then considering each one carefully before making a final decision, the candidate might have a more systematic approach to problem solving. Whereas, someone who has a more intuitive approach to solving problems might be answering the question by explaining they prefer to make decisions quickly and based on their instincts.

4. Can you walk me through a situation where you had to solve a problem? What steps did you take to address it?

The main goal of asking this question during the interview is to be able to determine what steps the person chooses to take when addressing the problem. For example, people who seem to plan less and act more intuitively will likely prefer a more trial-and-error, rather than an analytical approach to solving a problem.

A systematic problem solver might approach this question by breaking down the problem into smaller components and explaining each step in a logical order, while an intuitive problem solver might give a more general overview of how they solved the problem without going into as much detail when describing the situation.

• Intuitive. “There was a time when our team was behind on a project deadline, so I just started throwing out ideas for how we could catch up. We eventually settled on a strategy that worked and were able to finish the project on time.”
• Systematic. “When faced with a problem, I like to break it down into smaller components and analyze each part separately. Then, I create a plan of action and evaluate the effectiveness of the plan as I go along.”

5. Tell me about a time when you made a mistake. How did you handle it, and what did you learn from the experience?

When asking the candidate this question, you are looking for an honest, self-critical answer. The candidate should also be able to explain how making this mistake led them to become better at their job. Their answer to this question will serve as an indication of how they deal with challenging situations. 

A systematic problem solver might approach this question by analyzing their mistake and coming up with a detailed plan to prevent it from happening again in the future, while an intuitive problem solver might reflect more on how they felt about the mistake and what they learned from the experience.

6. Describe a situation where you used a creative approach to overcome a problem.

Of course, when hiring new people, we want to hire those who take the most innovative and creative approaches to solving problems, as well as implementing these ideas in reality. In this case, you should be looking for an answer in which the candidate is focusing on explaining the creative approach they took, rather than the problem they were trying to solve. After all, you are looking for someone who can solve problems in a creative way rather than someone who can describe the problem.

An intuitive problem solver might excel in this question by describing a creative solution they came up with on the spot, while a systematic problem solver might struggle more with this question if they prefer to rely on logical and analytical approaches.

• Intuitive. “There was a time when we were running out of storage space at work, so I came up with the idea to repurpose some unused areas of the office as storage. It was a bit unconventional, but it worked.”
• Systematic. “When faced with a problem, I like to think outside the box and consider all possible options. I once used a design thinking approach to come up with a creative solution to a complex issue.”

7. Can you give an example of a time when you saw a potential problem as an opportunity? What did you do, and is there anything you would have done differently?

When answering the question, an intuitive problem solver might be better at recognizing potential opportunities in a problem, while a systematic problem solver might be more likely to focus on identifying and mitigating risks.

8. Imagine you’re in a stressful situation at work and you need to come up with a solution quickly. What would you do?

When asking this question to a candidate, you should be on the lookout for an answer that includes all of the following: an example story, placing their focus on how they handled the stressful situation. Basically – focusing more on actions rather than feelings, and highlighting what skills allowed them to deal with the situation successfully. 

Candidates’ answers to this question will allow you to determine whether they are better and more inclined to think on their feet and come up with quick solutions (more intuitive). Or in contrast, more comfortable dealing with stressful situations if there are a set of guidelines or procedures to follow (more systematic).

• Intuitive. “In a stressful situation, I like to take a deep breath and then start brainstorming possible solutions. I find that staying calm and thinking creatively helps me come up with the best solution quickly.”
• Systematic. “When faced with a high-pressure situation, I like to rely on the processes and systems that I have in place. I also prioritize the most important tasks and delegate when possible to ensure that everything gets done efficiently.”

9. Are you someone who prefers to solve problems very quickly, or very carefully and slowly?

This question can give insights into whether the candidate is more of an intuitive or systematic problem solver, with intuitive problem solvers often preferring to act quickly and systematically preferring to take a more measured approach.

10. Tell me about a situation where you were faced with multiple problems. How did you choose which problem to prioritize?

This question has everything to do with how the candidate works under pressure. As well as the extent to which they are capable of prioritizing. When faced with multiple problems, the individual should be able to prioritize between tasks that are of high importance and those that are not as urgent. 

When answering this question, the candidate should be able to walk you through their prioritization process and rationally argue their choices. While also placing focus on explaining their planning strategies to ensure that no problem is left unsolved.

A systematic problem solver might approach this question by analyzing each problem and weighing the potential impact of each one before making a decision, while an intuitive problem solver might rely more on their instincts and prioritize the problem that seems most urgent.

• Intuitive. “When faced with multiple problems, I prioritize the ones that have the most immediate impact or are the most pressing. I also try to tackle the problems that I feel most confident in solving first.”
• Systematic. “I like to use a decision matrix to evaluate and prioritize multiple problems. I analyze each problem based on factors such as urgency, impact, and feasibility, and then choose the one that has the highest priority.”

11. How do you know when to solve a problem by yourself? And when to ask for help from someone else?

An intuitive problem solver might be more likely to trust their instincts and try to solve the problem on their own, while a systematic problem solver might be more willing to ask for help if they feel that the problem is outside of their area of expertise.

What you should be looking for in the answer to this question is someone’s ability to be able to gauge in which situations they should most definitely ask for help. And in contrast, in which situations it’s not really necessary. This way you will be able to tell whether this person is capable of solving a problem independently or is always asking for help even when it comes to the little things.

12. What do you do in a situation when you cannot seem to find the right solution to a problem?

An intuitive problem solver might be more likely to experiment with different solutions and try to think outside the box, while a systematic problem solver might be more likely to analyze the problem in greater detail and break it down into smaller components to identify potential solutions.

• Intuitive. “When I’m stuck on a problem, I like to step away from it for a bit and come back to it with fresh eyes. I also try to approach the problem from different angles and see if I can find a new perspective.”
• Systematic. “If I can’t find the right solution to a problem, I’ll go back to the data and information I have collected to see if there’s anything I missed. I’ll also consult with colleagues or experts in the field to get their input and ideas.”

13. How would you react when your manager tells you to think more before taking action? 

Lastly, save the best for last – a question that will show to you how the candidate deals with feedback provided about the process of solving a problem and the solution itself.

A systematic problem solver might take this feedback as an opportunity to slow down and approach problems more carefully, while an intuitive problem solver might perceive this as a constraint.

In summary, the answers to these questions can provide insights into a candidate’s problem-solving style. While there isn’t necessarily a “right” or “wrong” style, understanding how a candidate approaches problem-solving can help employers identify individuals who are well-suited for different roles and environments.

Interviews are often perceived as the ultimate gateway to finding the perfect candidate, however, in reality, it’s littered with many pitfalls:

• Interviewer bias. The interview process is where our unconscious biases tend to cloud our judgement of a candidate the most.
• Interviews are often inconsistent. Using solely interview questions to assess problem-solving skills allows for no standardized way of presenting results as each candidate you interview will give a different answer to your question and it will become gradually more difficult to compare candidates with each other.
• Interview answers are easily manipulable. Candidates can prepare their answers to these questions, thus leading to unreliable assessment from your side on whether they have the problem-solving skills you are looking for.
• Extremely time-consuming & costly. You’ll probably end up interviewing more people than you should. Just imagine all the time spent interviewing, talking, asking questions, taking notes of the candidate’s answers, and then later on comparing them.

Read more about the 6 downsides assessing candidates problem-solving abilities solely through interviews.

What interview structure allows to best assess candidates problem-solving skills?

According to research , a structured interview is more reliable, valid, and less discriminatory than an unstructured interview. When you structure your interview process, the assessment of personality becomes a designed process. Every question should be carefully chosen to assess the candidate’s skills and knowledge.

Guide: How to set up a structured interview process

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10 Questions to Ask When Solving Problems

In the course of our workday we all face different challenges and problems that require effective solutions – from dealing with an unhappy customer to executing a major strategic initiative and getting desired results. Problems will always be there. We cannot completely eliminate them from our lives, but we can have a different approach to dealing with challenges and solving problems more effectively.

The difference in approach lies in asking the right questions. Effective leaders ask profound questions before making a major decision or solving problems. Asking the right questions will provide the right answers. Having the right answers will save time and provide the most effective solution.

“Judge a man by his questions rather than his answers.” – Voltaire

It’s very easy to start doing things without asking profound questions about the problem only to discover later that you worked on solving the wrong problem. Sometimes we don’t have enough time to pause and reflect in the midst of distractions, speed and intensity of a modern workday.

The list of 10 profound questions

Here is the list of 10 questions that will help you to solve problems more effectively and get outstanding results. They’ve helped me, my teams and my clients for many years already. This particular list of questions is adopted from a book “Leading With Confidence” by Bobb Biehl, one of my favorite authors.

Whenever you deal with a major problem or challenge, ask these questions.

1. How would I prioritize the problems I face today?

Don’t try to solve all problems at once – prioritize. Whether you face 3 problems, 30, or 300, make them stand in line so you face only one at a time.

2. In a single sentence, what is the problem?

Keep in mind the difference between solving a problem and decision making. A decision is a choice you make between two or more alternatives: “Should I fly to Phoenix or Chicago?” A problem is a situation that’s counter to your intentions or expectations: “I meant to fly to Chicago, but I ended up in Detroit.”

3. Am I emotionally or physically fatigued?

If so, it may take you hours of struggle to find a solution that you might otherwise discover in minutes.

4. What are the facts related to this problem?

Remember Peter Drucker’s words: “Once the facts are clear, the decisions jump at you.”  What are the facts related to the problem? What are your most realistic options for solving it?

5. Why does the problem exist?

What caused this problem, and how can we keep it from ever happening again?

6. What are the 3 greatest resources I can bring to bear on this problem?

The best resources might be other people, formulas, tools, or something else. Write them down.

7. Who can help me solve this problem?

An expert might be able to help you. Or perhaps simply finding someone with an objective viewpoint could help, someone who sees the situation differently from those involved in it day to day.

8. Should I spend more money to reduce the time needed to solve this problem?

If you have the money, you can typically buy the tools or hire the people to help shorten the amount of time it will take to find a solution. Some problems are so critical they must be solve immediately, and thus require lots of money to solve. Other problems can wait. And of course, some problems take a certain amount of time regardless of the amount of resources you spend. For example, to make a baby takes nine months, regardless of the number of mothers you assign to the task.

9. Of all the potential solutions to this problem, which one has the greatest potential to be right? And which one involves the lowest risk?

Weigh all the possible solutions before deciding, then go to the single best solution.

10. What policy would keep this problem from recurring?

Few people can give a clear definition for the word policy. A working definition for a leader’s purpose is this: A policy is something we always do, or something we never do. In the process of solving the problem, learn what you can to help you avoid a recurrence.

“It’s not that they can’t see the solution. They can’t see the problem.” – G.K. Chesterton

Have a great day!

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4 Questions to Ask for Effective Problem Solving

Posted On April 8, 2019 BY Dean Brenner

In so many organizations, we see discussions around problem solving go wrong. To be an effective problem solving organization, there has to be a framework of questions that will lead towards  full alignment on the issue . Once we have that alignment, then we can have a serious conversation around legitimate solutions.

In a world where everyone has unlimited supplies of information and opinion, how do we build enough consensus  to get a group of people moving forward to successfully solve a problem? Let’s dig into that a bit.

There is a well-worn line about problem solving, that “the first step in solving any problem is recognizing that the problem exists.”

We agree. We cannot solve a problem that we are not aware of. Recognition of the existence of the problem is certainly step one.  We all can now see that there is a problem… sales are down…  or  customer retention is down…  or  our best employees are leaving in droves. OK. We see that we have a problem.

But what next? We have recognition. But then what?

Step two (and we see this minimized or outright ignored all the time) is to define the cause of the problem. We all can see that sales are down. But what is the underlying cause of those falling sales numbers?  We can’t solve a problem that we cannot precisely define.

Step three, if we can even get that far, takes the conversation even further. We know sales are down. We know that the cause of the sales problem is strong international competition and currency challenges. But then what? Step three of successful problem solving requires that we all see the problem as solvable. Just because we all acknowledge the existence of the problem, and agree on the cause, we might not agree whether the problem is even solvable. It might be cyclical and inevitable.  Can we solve it?

Step four, do we prioritize it in the same way? Maybe I think customer sales down 5% is not a huge deal. You think it is the end of the world. If we disagree on the importance and prioritization, then reaching good consensus is unlikely.

And, then, at this point, we can finally start to discuss solving the problem.

So, the next time your group has a big problem staring it in the face, try taking these four steps to avoid the frustrations that come with putting the cart before the horse.

Do we have a problem?

Do we understand the cause of the problem?

Do we see the problem as solvable?

Do we prioritize the problem in the same way?

NOW… if we have agreement on those questions, then we can start discussing the solution… what to DO about it.

Do yourself a favor…  save yourself some time  and anxiety… make sure your team or organization has an effective structure to discuss problem solving. You will be much happier and your organization will be far more efficient and effective.

Does your team: – Take too long to make decision? – Fail to ask for what it wants or needs from you? – Make things too complicated? – Deliver unconvincing or disorganized presentations? – Have new hires who are unprepared to communicate in the workplace? We transform teams and individuals with repeatable toolsets for persuasive communication. Explore training, coaching, and consulting services from The Latimer Group.

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BY Dean Brenner

A book about change.

The Latimer Group’s CEO Dean Brenner is a noted keynote speaker and author on the subject of persuasive communication. He has written three books, including Persuaded, in which he details how communication can transform organizations into highly effective, creative, transparent environments that succeed at every level.

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Top 20 Problem Solving Skills Interview Questions & Answers

Master your responses to Problem Solving Skills related interview questions with our example questions and answers. Boost your chances of landing the job by learning how to effectively communicate your Problem Solving Skills capabilities.

Problem-solving skills are universal currency across industries and job roles. They’re the backbone of successful projects, the driving force behind effective leadership, and the hallmark of an individual who can navigate complex challenges with poise and acumen. Whether you’re applying for an entry-level position or stepping into a senior role, your ability to identify problems, analyze their components, and devise efficient solutions will be under the microscope in any interview setting.

To help you prepare for questions that probe this critical skill set, we’ve put together a comprehensive look at some of the most common problem-solving related interview inquiries. We’ll also provide strategic approaches to these queries, offering insight on how to structure your responses and share examples that demonstrate your prowess in turning obstacles into opportunities.

Common Problem Solving Skills Interview Questions

1. describe a situation where you had to solve a problem with no obvious solution..

Having strong problem-solving skills is crucial in many job roles, particularly in positions where unexpected challenges are common. This question allows the interviewer to assess if a candidate can think outside the box, remain calm under pressure, and leverage their knowledge and resources to navigate through uncertain scenarios.

When responding, it’s important to outline a specific example that illustrates your thought process and the steps you took to address the problem. Focus on articulating the nature of the problem, the various options you considered, how you weighed the risks and benefits of each, and the outcome of your actions. It’s also beneficial to highlight any unique or innovative approaches you used, how you collaborated with others if applicable, and what you learned from the experience.

Example: “ In a situation where a critical system failed unexpectedly, I was faced with a problem that had no clear solution. The system’s failure was causing significant operational delays, and the usual troubleshooting methods were not yielding any results. I started by breaking down the problem into smaller, more manageable components to isolate the failure’s root cause. I considered various unconventional options, such as repurposing similar systems, modifying existing workflows, and even developing a temporary manual process.

After evaluating the risks and benefits of each potential solution, I decided to implement a hybrid approach. This involved a temporary manual workaround to resume operations immediately, alongside a parallel effort to adapt a similar system for a more sustainable short-term fix. This approach minimized downtime and maintained productivity while we worked on a permanent solution. The outcome was successful, as it not only resolved the immediate crisis but also led to the development of a more robust contingency plan for future system failures. This experience underscored the importance of adaptability and the value of a methodical approach to problem-solving under pressure.”

2. How do you approach defining the root cause of a complex issue?

To effectively untangle intricate issues, a methodical approach is key. Your analytical abilities and systematic methodology for identifying, dissecting, and understanding the foundational aspects of a problem are what interviewers are keen to understand.

To respond effectively, outline a step-by-step process that demonstrates your logical and structured approach. You might talk about gathering and analyzing data, using tools such as the “Five Whys” technique to drill down to the underlying cause, or how you consider the broader context to ensure you’re not overlooking external factors. Emphasize your ability to remain objective, avoid assumptions, and how you collaborate with others to gain different perspectives. Highlight past experiences where you successfully identified and addressed the root cause of a complex problem, which led to a sustainable solution.

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3. What strategies do you employ when faced with multiple competing solutions?

A delicate balance of creativity, logic, and the ability to weigh options against potential outcomes is what defines decisive problem-solving. Your approach can reveal your critical thinking skills, adaptability, and prioritization techniques.

When responding, outline a structured method that you use, such as listing pros and cons, assessing risks, or consulting with key team members. It’s important to demonstrate that you can make informed decisions by evaluating the evidence and considering the broader context of the problem. Make sure to provide a real-life example that illustrates your process and the successful outcome that resulted from your chosen strategy. Highlight any tools or techniques you find particularly useful, such as decision matrices or brainstorming sessions, and explain how these help you to systematically address the issue at hand.

Example: “ When faced with multiple competing solutions, I employ a structured approach that begins with defining clear criteria based on the goals and constraints of the situation. These criteria typically include factors such as feasibility, cost, time, resources, and potential impact. I then use a decision matrix to systematically evaluate each option against these criteria, scoring them to quantify their suitability. This method allows for an objective comparison and helps to minimize bias in the decision-making process.

For instance, in a scenario where I had to choose between several technical solutions to optimize a workflow, I developed a matrix that included criteria such as integration complexity, scalability, and user adoption. After scoring each solution, it became evident that one option, despite not being the most advanced, offered the best balance between ease of implementation and potential benefits. The chosen solution was successfully implemented, leading to a 30% increase in workflow efficiency. This experience underscored the importance of a methodical approach to decision-making, ensuring that choices are made based on data-driven analysis rather than intuition alone.”

4. Can you provide an example of a time when you had to adapt your problem-solving approach mid-process?

Demonstrating adaptability in problem-solving shows your ability to navigate the unpredictable and often complex landscape of challenges that arise in any role. This question delves into your flexibility, resilience, and critical thinking skills, as well as your willingness to learn from the process and collaborate with others.

When responding to this question, outline a specific situation where your original approach to a problem didn’t pan out as expected. Explain the thought process behind your initial plan, the moment you realized a change was needed, and how you adjusted your strategy. Emphasize the outcome of your adaptability and what you learned from the experience, ensuring you showcase your ability to remain composed and innovative in the face of obstacles.

Example: “ Certainly. In one instance, I was tackling a complex issue where the initial data analysis suggested a straightforward solution. However, as the implementation progressed, unexpected variables surfaced that rendered our original plan ineffective. Recognizing this, I paused the execution and gathered the team for a brainstorming session to reassess the situation. It became clear that we needed a more robust data set to understand the underlying patterns causing the discrepancy.

We pivoted our approach to include a broader range of data sources and employed advanced analytical techniques, such as predictive modeling, to gain deeper insights. This shift not only resolved the immediate problem but also provided us with a more sophisticated framework for future issues. The key takeaway from this experience was the importance of agility in problem-solving and the value of iterative processes that allow for refinement as new information becomes available. This approach ultimately led to a successful resolution that was both effective and scalable.”

5. Detail a scenario where you utilized data analysis to solve a business problem.

In roles that demand strong problem-solving skills, the ability to use data analysis is crucial. You don’t just make decisions based on gut feelings or assumptions; instead, you seek out data, which can provide objective insights and guide you towards evidence-based solutions.

When responding to this question, outline a specific situation where you identified a problem that could be addressed with data. Walk through the steps you took to gather the appropriate data, how you analyzed it, and what tools or methods you used. Explain the conclusions you drew from the data and how you formulated a plan based on your analysis. Finally, discuss the outcome of implementing your solution, including any measurable results that underscored the success of your data-driven approach. It’s important to be concise, use clear examples, and quantify your impact if possible.

Example: “ In one scenario, I identified a recurring issue with inventory shortages that were impacting customer satisfaction and sales. Recognizing that a data-driven approach could uncover the root cause, I gathered historical sales, inventory levels, and supply chain data. Using statistical analysis and predictive modeling in Python, I identified patterns indicating that demand forecasting was misaligned with actual sales trends.

After refining the forecasting model to incorporate real-time sales data and market trends, I implemented a more dynamic inventory management system. This solution reduced stockouts by 25% within the first quarter, directly boosting customer satisfaction scores by 15% and increasing sales by 10%. The success of this project was a testament to the power of leveraging data analysis to resolve complex business problems efficiently.”

6. In what ways have you leveraged cross-functional team expertise in problem-solving?

Harnessing the expertise of cross-functional teams brings together varied knowledge bases and skills, leading to more innovative and comprehensive solutions. Your understanding of the value of collaborative thinking and your adeptness at harnessing the strengths of different departments are what employers look for.

When responding to this question, highlight a specific instance where you engaged with a cross-functional team to address a complex issue. Explain the role you played in facilitating communication between departments, how you integrated different viewpoints, and the outcome of the collaborative effort. Be sure to emphasize your ability to listen, synthesize information, and navigate through potential conflicts to arrive at a successful resolution.

Example: “ In tackling a particularly complex project challenge, I orchestrated a series of cross-functional workshops that brought together experts from R&D, marketing, finance, and operations. Recognizing that each department had a unique perspective, I facilitated a structured brainstorming session to harness these diverse viewpoints. By employing techniques such as ’round-robin’ and ‘worst possible idea’ to stimulate creative thinking and encourage open communication, the team was able to break down silos and share insights that might not have surfaced in a more conventional meeting setup.

The synthesis of these insights led to a multifaceted solution that balanced technical feasibility with market appeal and financial viability. I played a pivotal role in ensuring that each department’s concerns were addressed and that their expertise was reflected in the final plan. This collaborative approach not only resolved the issue at hand but also set a precedent for cross-departmental cooperation, leading to a 15% reduction in project lead time and a significant improvement in interdepartmental relations.”

7. Share an instance where you resolved a conflict that stemmed from differing problem-solving methodologies.

Navigating through conflicts arising from diverse approaches to problem-solving is a skill that highlights your interpersonal skills, adaptability, and capacity for integrating various strategies to overcome obstacles.

When responding, it is essential to outline a specific situation clearly, emphasizing the differing approaches without placing blame. Describe the steps taken to understand each perspective, find common ground, and explain the process of crafting a solution that incorporated the strengths of each methodology. Conclude with the outcome, focusing on the positive results of the collaboration and what was learned from the experience.

Example: “ In one instance, I was part of a team where conflict arose due to a clash between a traditional, waterfall approach to project management and a more agile, iterative method. One faction was focused on extensive planning and linear execution, while the other advocated for a flexible, adaptive approach that could respond to changing requirements.

To resolve this, I initiated a dialogue to dissect the core objectives of the project, allowing each side to present their rationale. By actively listening and asking probing questions, I facilitated an understanding that both methodologies aimed to enhance efficiency and deliver quality results, albeit through different paths. I then proposed a hybrid strategy that combined thorough upfront planning for known variables with the agility to adapt to unforeseen changes. This compromise leveraged the predictability of the waterfall model and the flexibility of agile practices.

The outcome was a cohesive project plan that satisfied both parties and improved team synergy. The project was completed successfully, meeting its goals on time and within budget. The experience reinforced the value of integrating diverse problem-solving techniques to create innovative solutions and taught us the importance of flexibility and open communication in conflict resolution.”

8. How do you prioritize issues when faced with several problems at once?

Knowing how to triage issues based on urgency and impact is a critical aspect of effective problem-solving. It’s important to distinguish between what needs immediate attention and what can wait, ensuring that resources are allocated efficiently and effectively.

When responding, a candidate should demonstrate their analytical skills by outlining a clear and logical process for prioritization. This might include assessing the severity of each issue, considering the implications on stakeholders, evaluating the time-sensitivity, and determining the resources required to address each problem. Citing specific examples where they successfully applied such a strategy will provide concrete evidence of their problem-solving abilities.

Example: “ In prioritizing issues, I employ a systematic approach that begins with assessing the impact and urgency of each problem. I consider the potential consequences of not addressing each issue promptly, and I categorize them based on the severity of their outcomes. This is often in line with the Eisenhower Matrix, where tasks are evaluated in terms of urgency and importance.

Next, I evaluate the dependencies and interconnections between the problems, as solving one might alleviate others or, conversely, ignoring one might exacerbate another. I also take into account the resources at hand, including time, personnel, and financial constraints. This comprehensive assessment allows me to create a strategic plan of action that targets the most critical issues first, ensuring that efforts are efficiently allocated to mitigate risks and capitalize on opportunities for resolution. A practical application of this was when I successfully navigated a project with simultaneous deadlines, resource shortages, and stakeholder pressures by prioritizing tasks that were critical to the project’s milestones, thereby ensuring the project’s timely and successful completion.”

9. What is your process for testing and validating the effectiveness of a solution?

A systematic approach to problem-solving includes setting benchmarks, gathering data, and analyzing results to confirm a solution’s success or identify areas for improvement. This process is essential for ensuring that solutions work as intended.

When responding, outline a clear, step-by-step process that begins with understanding the problem and setting clear objectives for what a successful solution looks like. Describe how you gather data before and after implementing a solution, and how you analyze this information to evaluate success. Offer a real-world example if possible, explaining how you adjusted your approach based on the results you obtained. This demonstrates your ability to think critically and adaptively, showcasing your commitment to not just solving problems, but solving them effectively and efficiently.

Example: “ My process for testing and validating the effectiveness of a solution starts with a clear definition of the problem and the establishment of measurable objectives. I then develop a hypothesis for a potential solution and design an experiment or pilot to test this hypothesis, ensuring that the experiment is controlled and variables are accounted for. I collect baseline data to understand the current state and compare it with the data post-implementation to assess any changes.

After implementing the solution, I gather quantitative and qualitative data to evaluate its impact. This involves not only looking at the direct outcomes but also considering any unintended consequences or side effects. I use statistical analysis to determine the significance of the results, ensuring that the observed effects are due to the solution and not random variation.

For instance, in a project aimed at reducing customer service call times, I established key performance indicators, such as average handle time and customer satisfaction scores. After implementing a new call-routing system, I analyzed the data and found a reduction in handle time, but customer satisfaction had unexpectedly decreased. This prompted a secondary analysis that revealed the new system was too impersonal. I then iterated on the solution, adding a feature to personalize customer interactions, which ultimately led to improvements in both handle time and customer satisfaction. This example underscores the importance of continuous monitoring and willingness to refine solutions based on data-driven insights.”

10. Have you ever implemented a creative solution that was not initially well-received? How did you handle it?

Stepping outside the box and challenging the status quo can be met with resistance or skepticism. Your capacity to innovate under less than ideal conditions and your resilience, persuasion skills, and ability to navigate opposition are all put to the test.

When responding, articulate the situation that required a creative solution, emphasizing the challenges faced and the innovative thinking applied. Detail the steps taken to communicate the idea, gather feedback, and adapt the solution to address concerns. Highlight your commitment to the idea, your ability to listen and incorporate feedback, and the eventual outcomes, including any lessons learned or successes achieved from the implementation. This demonstrates your approach to innovation, conflict resolution, and your ability to lead through change.

Example: “ Yes, I encountered a situation where my creative solution faced initial resistance. The challenge was to streamline an outdated process that was deeply ingrained in the company’s operations. I proposed an automation strategy that would significantly reduce manual labor and error rates. Despite the clear benefits, the solution was met with skepticism due to the team’s comfort with the status quo and fear of job displacement.

To address the concerns, I initiated a series of discussions to openly communicate the vision and long-term benefits of the automation. I actively listened to the feedback and incorporated suggestions that aligned with the project goals, such as offering training for the affected employees to manage the new system. By demonstrating the value of the solution through a pilot program, showcasing improved efficiency and accuracy, the team gradually accepted the change. The successful implementation not only optimized operations but also fostered a culture more receptive to innovation. This experience reinforced the importance of empathy and engagement when driving change.”

11. Illustrate how you maintain objectivity when solving emotionally-charged problems.

Remaining impartial and avoiding letting personal feelings or biases influence the decision-making process is a sign of strong problem-solving skills. Emotional intelligence is a vital component here, as it allows you to navigate emotionally-charged situations with a clear head.

To respond effectively, showcase a methodical approach to problem-solving that includes gathering information, weighing options, considering the consequences, and consulting with relevant stakeholders if necessary. Provide a specific example where you successfully handled an emotionally-charged problem by focusing on the facts and the bigger picture, demonstrating your emotional intelligence and commitment to fairness. Emphasize your ability to stay calm, your use of strategies to mitigate emotional influences (such as taking a step back or seeking a second opinion), and your commitment to achieving the best outcome for all parties involved.

Example: “ In situations where emotions run high, I prioritize maintaining a clear, analytical mindset. For instance, when faced with a problem that stirred significant emotional response among team members, I initiated a structured problem-solving process. This began with gathering comprehensive data and insights to ensure decisions were grounded in facts rather than feelings. I then methodically evaluated the potential impact of various solutions, considering both short-term and long-term consequences for all stakeholders involved.

To ensure objectivity, I actively sought diverse perspectives, which included consulting with individuals both inside and outside the immediate team to counteract any emotional bias. By creating a decision matrix that quantified the pros and cons of each option, I was able to present a well-reasoned recommendation. This approach not only facilitated a fair resolution but also demonstrated my commitment to impartiality and rational decision-making, even when navigating the complexities of emotionally-charged situations.”

12. Tell us about a time when you had to convince stakeholders to adopt an unconventional problem-solving approach.

Thinking outside the box is often required when conventional methods fail to yield results. This question assesses whether you are not only innovative and confident in your problem-solving skills but also persuasive and adept at managing change.

When responding, it’s crucial to outline a clear scenario where you identified a unique problem that warranted an unorthodox solution. Walk the interviewer through your thought process, emphasizing how you evaluated the risks and benefits of your approach. Describe the steps you took to gain buy-in from stakeholders, such as leveraging data, aligning with overarching goals, or showcasing small wins. Conclude by sharing the impact of your solution, reinforcing how your ability to think creatively and communicate effectively led to a positive change within the organization.

Example: “ In a project where traditional strategies were failing to resolve a persistent quality control issue, I recognized that a radical shift in our approach was necessary. After a thorough analysis, I proposed the integration of a machine learning algorithm to predict and identify defects, which was unconventional within our industry at the time. Understanding the skepticism it might evoke, I conducted a small-scale pilot study, meticulously documenting the algorithm’s predictive accuracy compared to our existing methods.

To convince stakeholders, I presented a comprehensive comparison of the pilot results with our historical data, clearly demonstrating a significant reduction in defect rates and an increase in detection efficiency. I aligned my presentation with the company’s strategic objectives, highlighting potential cost savings, improved customer satisfaction, and a strengthened market position. By focusing on tangible outcomes and strategic alignment, I was able to secure the necessary support to implement the solution organization-wide.

The adoption of this innovative approach not only resolved the quality issue but also positioned us as a forward-thinking leader in our field. The success of this initiative was evident in the enhanced product quality, reduced waste, and positive feedback from clients, which ultimately contributed to an increase in market share. This experience underscored the value of embracing unconventional problem-solving techniques and the importance of effective stakeholder communication in driving organizational innovation.”

13. How do you balance speed and accuracy when resolving urgent issues?

Maintaining a delicate equilibrium between rapid response and meticulous attention to detail is a reflection of effective problem-solving skills. In high-stakes environments, the ability to act swiftly without sacrificing the quality of the work can be crucial.

When responding to this question, candidates should demonstrate their methodical approach to problem-solving. They could share a specific example where they successfully managed a time-sensitive issue, outlining the steps they took to assess the situation, prioritize actions, and ensure the accuracy of their work. It’s also beneficial to mention any tools or techniques employed to streamline the process, such as checklists or collaboration with team members, to maintain both speed and precision.

Example: “ Balancing speed and accuracy is a critical aspect of problem-solving, especially when dealing with urgent issues. My approach is to first quickly assess the scope and impact of the problem to prioritize the necessary actions. I use a triage system to determine which aspects of the issue need immediate attention and which can be addressed after the immediate threat is mitigated. This allows for a rapid response without overlooking critical details that could lead to further complications.

Once priorities are set, I employ a combination of checklists and mental models to ensure accuracy while maintaining momentum. Checklists serve as a fail-safe to prevent oversight, while mental models like the OODA loop (Observe, Orient, Decide, Act) help me to stay focused and adapt to new information as it arises. In situations where collaboration is key, I leverage the expertise of team members, ensuring that we work in parallel to address different facets of the issue efficiently. This systematic yet flexible approach ensures that solutions are both swift and sound.”

14. What measures do you take to ensure long-term success rather than just quick fixes?

A strategic approach to problem-solving that encompasses both immediate and sustainable solutions is highly valued by employers. They look for candidates who demonstrate foresight that prioritizes long-term success and stability over temporary fixes.

When responding to this question, articulate your process for evaluating problems by considering the broader context and potential future implications. Discuss how you balance the need for immediate action with the goal of preventing recurrence. Share specific examples where you’ve successfully implemented a solution that addressed the root cause of a problem, and how you monitored its effectiveness over time. Highlight your commitment to continuous improvement and your understanding that true problem-solving is an ongoing process, not a one-time task.

Example: “ To ensure long-term success, I first conduct a thorough analysis to understand the underlying causes of a problem, rather than just addressing the symptoms. This involves gathering data, consulting with stakeholders, and examining the issue from multiple angles to identify systemic issues that could lead to recurrence. Once the root cause is identified, I develop a comprehensive solution that not only resolves the immediate problem but also strengthens the system against similar future challenges.

For instance, in a situation where a software application was experiencing repeated downtime, instead of just repeatedly patching it, I led a deep dive into the codebase and infrastructure. This revealed a scalability issue that was not immediately obvious. By redesigning a key component of the system to handle higher loads, we not only fixed the immediate crashes but also improved overall performance and reliability. To ensure the effectiveness of the solution, I implemented a monitoring system that provided real-time feedback and allowed for proactive adjustments, thus demonstrating a commitment to continuous improvement and long-term resilience.”

15. How has your problem-solving technique evolved over the course of your career?

With experience, exposure to various challenges, and the acquisition of knowledge, problem-solving skills mature. Your adaptability and growth in your approach to tackling issues reveal how you learn from past experiences and refine your methods.

When responding, it’s important to give concrete examples that illustrate a progression in your problem-solving abilities. Start with an early career challenge, describe the approach taken then, and contrast it with a more recent problem and the evolved techniques used to solve it. Highlight any specific lessons learned, mentors who influenced your methods, or training that contributed to your development. This not only shows your problem-solving growth but also demonstrates self-reflection and a commitment to professional development.

Example: “ Early in my career, my problem-solving approach was primarily reactive and often relied on conventional wisdom. For instance, when faced with a challenging project, I would tackle issues as they arose, using established methods without much anticipation of potential complications. This sometimes led to inefficiencies and a piecemeal resolution of problems.

As I gained experience, I began to adopt a more proactive and systematic approach. I learned the importance of defining the problem accurately, gathering data, and analyzing it before jumping to solutions. For example, when a complex issue presented itself recently, I utilized root cause analysis to identify the underlying factors contributing to the problem. This allowed me to develop a comprehensive strategy that addressed the core of the issue rather than just its symptoms. I also started incorporating cross-disciplinary techniques, such as design thinking and agile methodologies, to foster creative solutions and adapt quickly to changing circumstances. This evolution in my problem-solving technique has resulted in more innovative and sustainable outcomes, as well as a significant reduction in the time and resources required to resolve issues.”

16. Describe an occasion where you identified a potential problem before it occurred and preemptively addressed it.

Strategic thinking and foresight are hallmarks of recognizing and mitigating potential problems before they manifest. Your ability to analyze situations, anticipate challenges, and take proactive measures is what this question aims to uncover.

When responding, outline a specific situation where you noticed warning signs or patterns that suggested a future issue. Detail the steps you took to evaluate the risk and the actions you implemented to prevent the problem. Be sure to highlight your thought process, the resources you utilized, and the outcome of your intervention. This will demonstrate not only your problem-solving skills but also your ability to act decisively and effectively under potential pressure.

Example: “ On one occasion, I recognized that a critical project was at risk due to potential supply chain disruptions. By analyzing vendor delivery patterns and global market trends, I identified a pattern of delays that could severely impact our timeline. To mitigate this risk, I proactively engaged with alternative suppliers and renegotiated terms with existing vendors to ensure priority delivery. Additionally, I implemented a real-time tracking system for supply chain management, allowing for immediate response to any logistical hiccups.

This preemptive strategy not only averted a bottleneck in our project but also strengthened our vendor relationships and improved our overall supply chain resilience. The project was completed ahead of schedule with cost savings from the more competitive supplier terms. This experience underscored the importance of vigilance and adaptability in preemptive problem-solving.”

17. When dealing with unknown variables, how do you proceed in formulating a solution?

Across all industries, problem-solving skills demonstrate an individual’s ability to adapt and find solutions in uncertain situations. Your critical thinking and analytical abilities, initiative, resourcefulness, and creativity are all assessed through this question.

When responding to this question, outline a structured approach that begins with identifying what is known and what is not. Discuss how you gather additional information, break down the problem into manageable parts, and prioritize the variables that will have the most significant impact on the solution. Mention any tools or techniques you use, such as root cause analysis or brainstorming sessions, and how you weigh potential outcomes to make informed decisions. It’s also beneficial to provide a specific example of a past situation where you successfully navigated through unknowns to resolve a problem.

Example: “ When confronted with unknown variables, my approach is to first delineate the boundaries of what is known and leverage that as a foundation. I systematically categorize the unknowns based on their potential impact and relevance to the problem at hand, prioritizing them to efficiently direct my research and analysis efforts. I employ tools such as root cause analysis to drill down into the underlying issues and utilize brainstorming sessions with stakeholders to explore diverse perspectives and solutions.

In a past situation, I was faced with a complex problem where the cause was obscured by several interacting unknown variables. By applying a combination of Pareto analysis and iterative hypothesis testing, I was able to isolate the most significant factors. This methodical approach allowed me to not only identify the root cause but also to develop a targeted solution that addressed the core of the problem rather than just its symptoms. The result was a sustainable resolution that prevented recurrence and optimized system performance.”

18. Can you recount a project where iterative problem-solving was crucial to success?

Recognizing when a problem is complex enough to require iterative techniques is a sign of effective problem-solving. This question delves into your endurance, adaptability, and analytical skills, as well as your willingness to engage in continuous improvement.

When responding, candidates should select a project that had multiple layers of complexity, requiring them to apply an iterative approach. It’s important to describe the initial problem, the steps taken to address it, and how feedback or results from each phase guided subsequent actions. Highlighting collaboration with team members and how their input shaped the evolving solution can demonstrate both teamwork and leadership skills. Remember to articulate the lessons learned and how the experience has honed your problem-solving abilities for future challenges.

Example: “ In a project aimed at optimizing a complex supply chain network, iterative problem-solving was essential due to the dynamic nature of logistics and varying market demands. The initial problem was a bottleneck in the distribution process, which led to delays and increased costs. The initial strategy involved analyzing the existing workflow and identifying key areas where efficiency could be improved. However, it quickly became apparent that the solution required a deeper, multi-stage approach.

The first iteration of the solution involved implementing a new inventory tracking system to provide real-time data on stock levels. While this improved visibility, it didn’t fully resolve the bottleneck. Feedback from this phase indicated that transportation scheduling was also a contributing factor. The second iteration focused on developing a more flexible scheduling system that could adapt to changing demands. This significantly reduced the delays, but there was still room for improvement. Further iterations involved cross-functional collaboration to refine the process, incorporating insights from the sales, procurement, and warehouse teams to align all aspects of the supply chain.

Each phase of the solution was informed by the results and feedback of the previous one, leading to a comprehensive and adaptive system that significantly improved overall efficiency. This iterative approach not only resolved the immediate issue but also provided a framework for continuous improvement in the supply chain. The experience underscored the importance of flexibility, cross-functional collaboration, and the willingness to adapt solutions based on iterative feedback, all of which have become integral to my problem-solving toolkit.”

19. What role does customer feedback play in your problem-solving strategy?

Customer feedback is critical in understanding what is working well and what needs improvement from the user’s perspective. How you value direct input from users and integrate that information into a responsive and adaptive problem-solving process is what organizations look for.

To respond effectively, candidates should articulate a structured approach that showcases active listening, critical analysis of feedback, and integration of actionable insights into problem-solving efforts. They should give examples of how they have used customer feedback to identify the root cause of a problem, generate solutions, and measure the effectiveness of those solutions post-implementation. Additionally, candidates can discuss how they maintain a feedback loop with customers to ensure continuous improvement and customer satisfaction.

Example: “ Customer feedback is integral to my problem-solving strategy as it provides direct insight into the user experience and highlights areas that may not align with our intended outcomes. By actively listening to feedback, I can identify patterns and specific pain points that customers face. This information is critical for root cause analysis, allowing me to pinpoint the underlying issues rather than just addressing surface-level symptoms.

Incorporating customer feedback, I prioritize issues based on their impact and frequency, developing solutions that are both effective and efficient. Post-implementation, I leverage feedback to assess the success of the solution, ensuring it meets customer expectations and resolves the identified problems. This creates a feedback loop that fosters continuous improvement and demonstrates to customers that their input is valued and drives change, ultimately enhancing customer satisfaction and loyalty.”

20. How do you distinguish between symptoms and underlying causes when analyzing a problem?

Differentiating between what is immediately observable and the root issues that trigger these manifestations denotes a person’s analytical prowess and capacity for critical thinking. Your methodology in dissecting issues is tested, ensuring long-term solutions rather than temporary fixes.

When responding, it’s essential to articulate a structured approach: start by describing how you gather and analyze information to identify patterns or commonalities that may point to underlying causes. Provide examples from past experiences where you successfully identified the root of a problem, perhaps by using specific tools or frameworks like the “5 Whys” method. Emphasize your attention to detail and your persistence in exploring beyond the obvious, highlighting how your approach led to effective and sustainable solutions.

Top 20 Autonomy Interview Questions & Answers

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