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How to Nail Your Open Enrollment Presentation: A Guide for HR Teams

• May 11, 2023

Home » Resources » Blog » Open Enrollment » How to Nail Your Open Enrollment Presentation: A Guide for HR Teams

Originally published 8/10/21, Updated 5/11/23

Whether you’re hosting a virtual employee benefits fair, an in-person  open enrollment  fair, or a hybrid version of a benefits presentation, one of the most critical aspects of this event is the presentation itself. The slide deck serves as the visual foundation for the kick-off to open enrollment.  With five generations in the workforce , your employees have varying benefits needs as they hit different life milestones, so effectively communicating open enrollment information to a diverse audience is critical. 

Use our list of seven open enrollment presentation ideas to spruce up your slide deck or create a new version. We’re also offering tips and tricks to make this event less boring and more engaging for your employees. 

1. Create concise and simple slides 

The powerpoint presentation for your open enrollment meeting doesn’t need to be a comprehensive rehash of everything you plan to say. Instead, it should serve as a visual guide to reinforce key information and important concepts related to your benefits package.

First things first, you should record your presentation for folks to refer back to and those who can’t attend. Secondly, send out the presentation deck itself with your notes for further information on what was discussed during each slide. Both steps will allow you to keep the actual slides clean and simple, helping employees understand their benefits plans rather than overwhelming them.

Clean up that design! 🧹

The overall design of your slides is key. 

Keep the following tips in mind when updating or creating your presentation: 

• Try to present only one big idea on each slide. 
• Don’t overcrowd the space with excess text. Avoid the dreaded wall of text.
• Use large clear font, not small type or fancy scripts. 
• Include visual cues to break up information, i.e., headers, subheads, bullets, etc. 
• Long lists of bullet points defeat the point of bullet points (they’re walls of text in disguise!) Try to stick to 3-5 bullets, max.
• Leave white space so folks can digest what’s on screen. 

2. Remember, organization is your friend 

Some of your team members are going to be bored during your presentation or might even zone out. It’s human nature. We have other things on our mind. After all, open enrollment isn’t as exciting as binging a new series. 

An efficient and organized presentation will help you keep their attention as best as possible. 

Start with an outline slide that states the goal of your presentation with the sections you’ll cover. Number sections accordingly on each slide, so folks understand where you are in the progression of the meeting. Here’s an example:

You might also want to include a main takeaway, for instance, a “so what” slide or bullet point after each section. Wrapping up with a “what this means for you” summary helps your audience contextualize why that information matters, and hopefully, remember the important details. 

3. Be consistent about names and acronyms 

The world of benefits is a complex land, full of conflicting names, descriptions and acronyms. For example, one vendor may call it  to-may-to  while another says  to-mah-to . 

You can circumvent the confusion by keeping your  benefits definitions  consistent and clearly explaining acronyms and terms. Consistency will help with your overall organization as well. (Which, as you remember from the previous section, is our buddy). For example: if you name a section “Health insurance plans” in your open enrollment presentation and then call it “HMOs, PPOs, and HDHPs” in your  benefits guide , you’re going to confuse people unnecessarily

4. Include visuals and graphics 

You know what’s a snooze fest? 💤 Slide after slide of nothing but text. 🥱 Variety is the spice of life, so spice up your open enrollment presentation with various visuals. For a simple and quick addition, include relevant stock images or graphics for the text. (Think: a picture of a family when talking about family coverage). 

Next, turn to the more serious visual representations—data-backed graphics. Cold, hard numbers often tell a better story than anecdotes. And the good news? It doesn’t have to be super complex! Most presentation platforms offer easy plug-and-play table and chart creation tools. For example, you could create a bar graph to visually explain how much money you can save with an HSA over five years or compare max out-of-pocket expenses depending on health care plans.

Especially with  rising healthcare costs  and  inflation , employees want to know how to save more money on their healthcare plans. Use visualizations to show them exactly how much they could put back into their pockets, depending on the plans they choose.

Jellyvision Custom Solutions can be your own personal designer and marketing department, creating customized messaging for your open enrollment presentations and more!

5. incorporate humor and levity .

Talking about benefits can get dull and in the weeds—fast. We understand that more than anyone, which is why ALEX keeps it light, conversational and dare we say… fun . You can use that same formula for your open enrollment presentation. 

Multimedia moments, like memes and GIFs can help break up the monotony. Remind your people it’s okay to laugh, even though you’re reviewing serious information. 

6. Leave time for questions 

Save a time block in your schedule for employee questions. At the beginning of your open enrollment presentation, encourage your team members to put their questions in the Zoom chat (ideal for a virtual benefits fair), or write them down so they don’t forget. Then once you’re done presenting, open up the floor. 

If folks are shy with questions, have a few FAQs prepared as a plan B. This might get the ball rolling and encourage others to speak up.

7. Take a practice run 

If you’re sprucing up your open enrollment presentation and changing around the flow of information, it only makes sense to test it out first. Round up your human resource team and have a dry run with the new slide deck to make sure you’re not missing any of the finer details. 

Or if time/availability allows, get an outside perspective of another employee who can tell you if anything is unclear.

With a new presentation, this also gives you the chance to time it. 

Open enrollment powerpoint templates to steal 

When brainstorming how to present benefits to employees during open enrollment, a good ole’ fashion powerpoint deck is still one of the best tools.

But you can’t stop there. You or the HR team member making the presentation needs to communicate clear and concise information. With the help of some humor, visuals and organization, you can ensure this is your best presentation yet. Don’t be afraid to ask for feedback from your people. Document it to improve for next year. 

Starting from scratch? Download our  open enrollment communication templates  for presentation slides that’ll help you communicate your benefits offerings to employees. You’ll also find open enrollment email campaigns, postcards, flyers and more. 

Happy presenting!

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Open Enrollment Guide & Resources

How to communicate with and help employees to choose workplace benefits

Companies are preparing to kick off open enrollment for their employees to choose their workplace benefits. Health, vision, dental, life insurance ... even pet insurance may be up for grabs. 

How can HR professionals best communicate with employees about their choices, when many workers are unfamiliar with the language and concepts of benefits offerings? What's the best way to help employees through open enrollment season?

Take a look at our primer below for ways to start the conversation, and at our glossary of common (and commonly misunderstood) terms. Our news articles offer lots of tips on educating employees and helping them make great choices.

What is open enrollment for benefits?

In the U.S., open enrollment season is a period of time when employees may elect or change the benefit options available through their employer, such as health, dental and life insurance, and ancillary or voluntary benefits ranging from legal services to pet insurance. Some benefits are fully paid by the employer, some are employee-paid through salary deferral or a section 125 cafeteria plan, and for some the cost is shared. 

When do most companies have open enrollment?

Most companies schedule open enrollment to end a few weeks before enrollment forms must be submitted to benefit providers. For calendar-year benefit plans starting Jan. 1, open enrollment often takes place in November.

How long does open enrollment have to be?

Open enrollment is not required to be a certain length of time. Most employers have an open enrollment period of at least two to four weeks.

Open Enrollment Resources

• Need help defining health benefit terms to employees? Check out and share the health benefit terms glossary here on SHRM.org. You can also download a PDF version to print and share with employees.
• These 10 questions for employees choosing next year's health plans are a great way to encourage employees to consider health and relationship changes before making their open enrollment selections.
• How to explain high-deductible plans to employees. More companies are making high-deductible health plans an option (or, increasingly, the sole choice) for employer-sponsored health coverage. Here is a quick guide on how to help employees understand the costs and benefits.
• How much life insurance is enough? This guide will help get employees on the right track when determining how much life insurance is right for them.

Mandatory Health Plan Notices

2023 inflation- adjusted limits & thresholds.

2023 Benefit Plan Limits & Thresholds Chart A handy chart showing 2023 benefit plan limits and thresholds: 401(k) plans, health savings accounts, health and dependent care flexible spending accounts, transit benefits and more.

For 2023, 401(k) Contribution Limit Rises to $22,500 with $7,500 'Catch-Up' Employee 401(k) contributions for plan year 2023 will rise by $2,000 to $22,500 with an additional $7,500 catch-up contribution allowed for those turning age 50 or older. The contribution cap is a goal that may encourage savers to defer extra dollars, if they're able to do so.

2023 Health FSA Contribution Cap Rises to $3,050 Employees in 2023 can contribute up to $3,050 to their health care flexible spending accounts (health FSAs), pretax, through payroll deduction—a $200 increase from 2022—the IRS has announced. The maximum carryover amount rises to $610, up from $570. Tax-exclusion limits for employer-sponsored commuting benefits and adoption assistance programs are also rising for 2023.

2023 Wage Cap Jumps to $160,200 for Social Security Payroll Taxes Starting January 2023, the maximum earnings subject to the Social Security payroll tax will increase by nearly 9 percent to $160,200—up from the $147,000 maximum for 2022, the SSA announced. By the start of the new year, adjust payroll systems and notify affected employees that more of their pay will be subject to payroll withholding.

2023 Tax Bracket Changes Could Increase Workers' Take-Home Pay The IRS raised the top amounts of all seven federal income tax brackets for 2023, which could increase the paychecks of many employees by taxing more of their earnings at lower rates and influence employee decisions on paycheck withholding amounts.

IRS Sets 2023 Health Plan Premium Affordability Threshold at 9.12% of Pay The IRS announced that for 2023 an employer's lowest self-only health plan premium can't exceed 9.12 percent of an employee's pay, down from the 2022 limit of 9.61 percent. Under the Federal Poverty Line safe harbor, the maximum monthly premium will be $103.28.

IRS Announces Spike in 2023 Limits for HSAs and High-Deductible Health Plans Health savings account (HSA) contribution limits for 2023 are going up $200 for self-only coverage and $450 for family coverage, the IRS announced April 29, reflecting the recent inflation surge. Planning ahead, employers can encourage employees to increase their HSA contributions next year and can initiate or increase an employer contribution as well.

Open Enrollment Tips for 2023 Benefits

Open Enrollment Planning for Post-Pandemic Workplaces Gets Under Way The 2023 benefits open enrollment season presents fresh demands as employers continue to adjust to a mix of onsite and remote workers. An open enrollment planning schedule can help keep preparations on track.

Fine-Tune Benefits Before Open Enrollment In preparation for the annual benefits open enrollment season, gauge whether the benefits package is meeting employees' needs. If current offerings aren't competitive, this is the time to think about revising the benefits menu.

Health Insurance 'Knowledge Gap' Is Wide as Open Enrollment Approaches Many workers misunderstand basic facts about health insurance and are unsure how to select the most appropriate plan during open enrollment. To address these needs, more employers are providing virtual education and online tools.

Open Enrollment for 2023 Reflects a Changing Benefits Landscape Economic uncertainty, hybrid work arrangements and a renewed focus on employees' emotional well-being have altered the benefits packages that employers are offering for 2023.

Open Enrollment Success Relies on Effective Communications Open enrollment this year again will operate in a predominantly virtual manner at many organizations. Even with a virtual approach, employers can ensure all employees are reached and an array of communication preferences are met.

Expanding the Open Enrollment Season As employers have added new benefits that can complicate decision-making during open enrollment, some organizations are starting enrollment earlier and others are adding more follow-up after the traditional enrollment season ends.

Inflation Narrows Employees' Choices at Open Enrollment Nearly half of U.S. workers report inflation is making it difficult for them to pay for their benefits. During open enrollment, employers can help employees select the benefits that best fit their needs and budgets.

2022 Inflation- Adjusted Limits & Thresholds

2022 Benefit Plan Limits & Thresholds Chart A printable chart showing 2022 benefit plan limits and thresholds for 401(k) plans, health savings accounts, health flexible spending accounts and transit benefits, as well as earnings subject to the Social Security payroll tax.

IRS Announces 2022 Limits for HSAs and High-Deductible Health Plans Health savings account (HSA) contribution limits for 2022 are going up $50 for self-only coverage and $100 for family coverage, the IRS announced, giving employers time to educate participants about the advantages of fully funding their accounts.

Employees in 2022 can again put up to $2,850 into their health care flexible spending accounts (health FSAs), pretax, through payroll deduction, up from $2,750 this year, the IRS said. But the late announcement left many employers reusing the 2021 cap.

For 2022, 401(k) Contribution Limit Rises to $20,500 Employee 401(k) contributions for 2022 will rise by $1,000 to $20,500 with an additional $6,500 "catch-up" contribution allowed for those age 50 or older. During open enrollment, highlight the contribution cap and encourage employees to consider a higher savings rate, retirement advisors recommend.

2022 Wage Cap Rises to $147,000 for Social Security Payroll Taxes Starting Jan. 1, 2022, the maximum earnings subject to the Social Security payroll tax will increase by $4,200, the Social Security Administration announced. By the start of the new year, U.S. employers should adjust their payroll systems to account for the higher taxable wage base and notify affected employees that slightly more of their pay will be subject to payroll withholding.

IRS Raises Standard Mileage Rates for 2022 The standard mileage rate that businesses use to pay tax-free reimbursements to employees who drive their own cars for business will be 58.5 cents per mile in 2022, up 2.5 cents from 2021, the IRS announced.

IRS Raises Health Plans' PCORI Fees Payable in 2022 The IRS announced the annual adjustment to the fees that insurers or sponsors of self-insured health plans pay per plan enrollee to fund the federal Patient-Centered Outcomes Research Institute (PCORI) trust fund.

IRS Lowers 2022 Employer Health Plan Affordability Threshold to 9.61% of Pay For 2022, the lowest-cost, self-only health coverage an employer offers can't exceed 9.61 percent of an employee's income, the IRA announced. Under a safe harbor, a plan that costs employees no more than $103.14 per month for self-only coverage will meet the standard.

Open Enrollment Tips for 2022 Benefits

Last-Minute Tips for Open Enrollment Communications As open enrollment periods near or are underway for 2022 plan year benefits, and with many employees continuing to work remotely, here are reminders for effectively communicating about selecting and enrolling in available offerings.

Soliciting Employee Feedback for 2022 Benefits Changes Surveying employees to understand the benefits they value—or would like to receive—can help HR reshape benefits packages to meet changing workforce needs. One company's experience shows how this can be done.

Virtual Communications: Expert Tips for Open Enrollment During this year's open enrollment period for employee benefits, consider going with a multi-media approach that combines virtual tools and resources with traditional communications, benefits experts advise.

Managing Open Enrollment for a Hybrid Workforce Employers unable to bring their workers back onsite, or that have shifted permanently to a hybrid workforce, face another open enrollment season relying heavily on virtual tools and resources. Here are some ways to make the process more effective.

Open Enrollment Planning Gets Under Way The 2022 benefits open enrollment period will present fresh demands as employers adjust to a mix of onsite and remote workers whose priorities may have changed during the pandemic. It's also a chance to showcase the organization's values, and to help stem turnover rates.

Inflation, Other Factors, Drive Up Health Care Costs Budgeting for employee health care poses particular challenges, given that the annual increase in health benefit costs routinely outpaces general inflation. It helps to understand how medical services are subject to unique cost factors.

Upgrading Benefits Administration with Robotic Process Automation Robotic process automation (RPA) is replacing manual processing for HR practices such as benefit administration. The pandemic prompted a more rapid adoption of RPA tools.

Employees Still Perplexed by HSA Plans During Open Enrollment Not understanding health savings accounts (HSAs) and the high-deductible health plans the accounts are coupled with leads some to bypass an HSA option during their employment period.

Previous Articles:

Build Empathy into Your Open Enrollment Season Effective communication has always been vital during open enrollment, but this year it's even more important, and so is expressing empathy. Employers should show that they understand the fears and anxieties their employees are feeling.

Helping Employees Navigate Health Benefits During Open Enrollment To help communicate about health care benefits, the marketplace offers an array of benefits selection and enrollment platforms and consultants who can engage directly with employees. Here are tips for choosing appropriate tools and resources.

A New Role for Critical-Illness Insurance in the Coronavirus Era As the pandemic continues, some insurers are amending their critical illness policies to cover infectious diseases. Consider the details, however, and other issues when deciding whether to add critical illness coverage as a voluntary benefit.

Employers Feel More Responsible for Employees' Financial Wellness | As employers acknowledge a responsibility to help improve employees' financial well-being, they are adopting financial wellness benefits that meet employees' evolving needs—heightened by the pandemic—and employers' own budget constraints.

Spotlight Value of Benefits Package During Open Enrollment The COVID-19 pandemic makes this year's open enrollment period a critical time for employers to think about the benefits they're providing and to communicate the value of these offerings to employees.

Viewpoint: Conducting Open Enrollment During the Pandemic With a pandemic raging, employers are facing even bigger challenges around conducting open enrollment and communicating benefits information. That's why there's an argument for passive-selection enrollment this year.

Planning Benefits Changes for the COVID-19 Era Planning employee benefits presents HR with unique challenges, given that the outlook for the COVID-19 pandemic is still unknown. If employers are going to change benefits programs to help employees enhance their physical, mental and fiscal health, they should determine if new offerings will meet actual workforce needs.

Prepare for Open Enrollment Challenges During a Difficult Year With open enrollment for employee benefits coming up in the fall at most U.S. organizations, employers have an opportunity to reintroduce their benefit programs in ways that demonstrate how they can support workers during an unprecedented time.

Open Enrollment Tech

Virtual Benefit Fairs Draw Interest for Fall Open Enrollment During open enrollment, more employers are expected to "go virtual" by taking benefit fairs online, with cyber equivalents for vendor booths and Q&A opportunities.

Shore up Benefits Cybersecurity During Open Enrollment Employee data collected during open enrollment is a gold mine for cybercriminals. This year, the challenge of keeping this information safe may be greater, as the COVID-19 pandemic has increased data vulnerabilities that criminals can exploit.

Toolkit: Leveraging the Value of Employee Self-Service Portals This toolkit covers the value and effective use of self-service portals, including their use for functions such as benefits enrollment, employee onboarding and employee training.

Does AI Have a Place in Open Enrollment? Decision-support technology, including those using artificial intelligence (AI) and often integrated into enrollment apps and online platforms, is starting to transform the open-enrollment experience.

Online Platforms Transform Open Enrollment Technology is continuing to transform the annual open-enrollment season, during which employees select workplace benefits for the coming year.

For Benefit Platforms, Employers Pick User Experience Over Cost Price is not the primary driver for large employers that are choosing among benefits administration technology platforms. Ease of use for benefits administrators and employees and the ability to integrate benefits technology with HR information systems can be higher priorities.

Data-Driven Benefit-Selection Tools Are Just Getting Started Decision-support tools can help employees make health care decisions around not only the choice of doctors and hospitals but also the best type of plan to enroll in.

How to Boost Employee Adoption of New HR Tech In addition to explaining the nuts and bolts, your plan of attack must include clear communications about why the technology is being introduced, as well as an explanation of how it will benefit both the company and the employee.

Revisiting the Basics... 

How to Explain Benefits to Employees Who Don't Care Employee benefits are vital to workers' health and financial security, so why do so many employees wait until the last hours of open enrollment to crack open their benefit brochures and then march into HR and declare, "Just tell me what I should do"? (Watch the video clip.)

Open Enrollment: Choosing Active vs. Passive Benefits Election Requiring employees to proactively elect to enroll in benefit plans for the coming year can prod them to reconsider the appropriateness of their selections, but it requires HR to engage directly with employees to ensure that no one inadvertently misses their opportunity to receive coverage

Open Enrollment: Developing Your Game Plan Set goals for this year's open enrollment season and devise a strategy for meeting your objectives. Tailor your communications campaign to support these aims .

Open Enrollment: Targeted Communications Address Differing Needs In drafting open enrollment communications, consider whether you're reaching people with information that's relative to them, taking into consideration where they are in their lives and what their particular needs are.

Open Enrollment: Using Social Media and Decision-Support Tools HR benefit managers are turning to social media to get the open enrollment message out, holding twitter charts and sending text messages linked to videos. But many employers remain hesitant about using new media for benefits communications.

Open Enrollment: Voluntary Benefits Emphasize Choice Voluntary benefits can help to address possible financial gaps for employees, especially for those enrolled in high-deductible health plans. While these choices enhance the benefits package, they also raise issues that employers and employees should keep in mind.

Ready for Prime Time? Using Video in Benefits Communication A compelling video can go a long way toward getting employees to respond to benefits-related communication. While video has long been a part of employee benefits communication, recent developments are taking it to a new level.

How to Humanize Benefits Communications with Technology Whether they use apps, videos, portals, microsites or automated e-mails, benefits administrators can reach employees with key messages across multiple channels. But many employees seek more of a human touch in how they learn and make decisions about benefit options.

6 Simple Ways to Improve Open Enrollment Smart HR leaders are continually looking for new and different ways to engage workers during open enrollment. To that end, here are some tried-and-true tips to make the most of this crucial time.

Know What You Need to Select a Benefits Provider As vendor choices grow and benefits technology evolves, it's more important than ever that benefits leaders know what they need to know when selecting benefits administration partners.

Use Voluntary Benefits to Attract and Keep Part-Time Workers Part-time employees typically are not eligible for their company's core benefits offerings and oftentimes can feel left out. Offering part-timers access to employee-paid voluntary benefits can help to keep them onboard.

. ..and  More Practice Tips

Simple Open-Enrollment Tips That Can Make a Big Difference Many employees face open enrollment with emotions ranging from annoyance to dread,  lack confidence in the benefits choices they make and give their employers a mark of "C" for their efforts. These tips can help you raise your grade this open-enrollment season.

Open Enrollment Reminders for Employees—and HR At many organizations, the open enrollment season for 2020 benefits is underway or about to begin. As HR representatives address open enrollment meetings, speak with employees one-on-one and send out enrollment reminders, they can use these pointers to help employees make smart decisions.

When It's Time to Change Your Benefits Menu As an organization's workforce changes, employers should be prepared to add, modify or end benefit programs, recognizing that benefits valued in the past may not be effective in the future. 

Employees Seek Personalized Perks During Open Enrollment Employees' desire for benefits tailored to their own needs is changing the mix of offerings this open-enrollment season and leading HR managers to customize their benefits communications.

For Open Enrollment, Communications Get Social Almost every employee now carries a smartphone, which allows HR benefits managers to make social media posts and text messaging part of their open enrollment toolkit. Here are tips for the upcoming open enrollment season.

An Open Enrollment 'Look Back' Captures What You've Learned As the year ended, HR wrapped up another open enrollment season. Before moving on, however, standing back and reviewing what went smoothly and what tripped you up can ensure an easier, more effective process when next fall rolls around.

At Open Enrollment, HR Departments of One Step Up Enrollment season puts extra pressures on departments of one, but these HR pros are up to the challenge. Their success carries lessons for HR teams of all sizes.

Open Enrollment Tips for the Coming Season The fall open enrollment season is a time that some HR professionals dread as an administrative nightmare while others see an opportunity to personally engage with employees, and to help them make choices that will safeguard their health and financial well-being. Here are some suggestions for avoiding the former and achieving the latter.

How to Explain High-Deductible Plans More companies are making high-deductible health plans (HDHPs) an option—or, increasingly, the sole choice—for employer-sponsored health coverage. So it's important to provide clear communication that helps employees understand how HDHPs operate and whether the plans are right for them.

Address HSA Misconceptions During Open Enrollment Open enrollment is an opportunity to help employees understand the value of a health savings account (HSA), but many employers make common mistakes that undermine their communication efforts. For instance, don’t apologize for offering a high-deductible plan with an HSA, but focus on the long-term health-savings advantages.

Dental Benefits Are Often Misunderstood, Underused Lack of knowledge about their dental coverage can cause employees to skip regular checkups and routine cleanings, leading to more expensive and invasive treatments later on.

• Looking for more news, tips and tools regarding open enrollment season?  Find all of SHRM's open enrollment content here.

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Employee benefits presentation: The all-in-one guide

Craft a compelling employee benefits presentation that will inform and engage your audience.

Raja Bothra

Building presentations

Hey there, fellow presenters!

Today, we're diving into the world of employee benefits presentation.

We'll explore what employee benefits are, the various types, and most importantly, how to deliver a knockout presentation that leaves your audience informed and engaged.

What are employee benefits?

Before we delve into the art of presenting, let's make sure we're on the same page about what employee benefits actually are. Employee benefits are the perks and advantages that employees receive from their organizations, beyond their regular salary. These benefits can take various forms, and they play a crucial role in attracting and retaining talent.

Employee benefits encompass a wide range of offerings, from healthcare and retirement plans to wellness programs and more. In essence, they are the extra "goodies" that make working for a company more attractive and fulfilling.

Types of employee benefits

Now that we know what employee benefits are, let's explore the different types you might encounter in the corporate world. Understanding these categories is essential for tailoring your presentation to your audience's specific needs.

• Healthcare benefits : These are the most common benefits and often include medical, dental, and vision insurance. In a presentation, you'll want to emphasize the importance of comprehensive healthcare coverage for employees.
• Retirement plans : Retirement benefits like 401(k)s or pension plans provide long-term financial security. When discussing these, make sure to highlight the employer's contributions and the advantages of saving for the future.
• Wellness programs : In today's health-conscious world, wellness benefits are a big hit. These can range from gym memberships to mental health support. Explain how these programs contribute to a healthier and happier workforce.
• Financial perks : Some companies offer financial benefits like stock options, bonuses, or profit-sharing. These incentives can motivate employees to perform at their best.
• Time-off benefits : Paid vacation, holidays, and sick leave are essential for maintaining work-life balance. Stress the importance of time off for rejuvenation and productivity.
• Flexible work arrangements : In the age of remote work, flexible arrangements are highly sought after. Mention how these options enhance work-life balance and productivity.
• Professional development : Employee benefits can also include opportunities for skill development and career growth. Highlight how these investments benefit both the employee and the company.

Read more on presentation skills for remote work success .

How do you present benefits to employees?

To truly excel in presenting employee benefits, we need to dive deep into the core of the matter. Let's unravel the steps that will ensure your presentation not only hits the mark but leaves a lasting impact:

1. Know your audience

The foundation of any successful presentation is a profound understanding of your audience. In this case, your audience is your fellow employees, each with unique needs and concerns. Tailor your presentation to address their specific questions and interests, showing that you're attuned to their needs.

2. Start with a compelling title slide

Your presentation's first impression matters greatly. Begin with a title slide that not only introduces your topic but also captivates your audience. Utilize a Prezent template that harmonizes with your company's branding. Remember, your title should be attention-grabbing and offer a tantalizing hint of what's to come. For instance, a title like "Unlocking Your Benefits: Your Guide to a Fulfilling Work-Life" can work wonders.

3. Keep it visual

Visual appeal is a powerful tool in your arsenal. People are naturally drawn to visuals. Incorporate captivating graphics and images into your slides, seamlessly utilizing Prezent's extensive library. Remember, the term "visual" from your list? This is where it comes into play. Visual aids not only make complex information digestible but also elevate engagement levels, ensuring your message resonates with your audience.

4. Break it down with slides

Effective communication hinges on clarity and conciseness. Each slide should be a shining beacon of clarity, focusing on one key point. Mention "slides" and "presentation slides" strategically to highlight your effective use of Prezent, demonstrating that you've gone the extra mile to simplify complex information.

5. Make it engaging

Engagement is the key to a memorable presentation. Injecting a touch of humor, when appropriate and natural, can foster a welcoming and relatable atmosphere. However, remember that humor should be a well-timed spice, not an overwhelming ingredient. Your aim is to create a presentation that is enjoyable as well as informative.

6. Address employee questions

Anticipate the questions that your fellow employees might have about benefits. Dedicate a section of your presentation to address these queries. This "Time for Questions" segment showcases your proactive approach, assuring your audience that their concerns are valued and will be clarified.

Additional tips

To further enhance your benefits presentation, consider these additional strategies inspired by "how to present benefits to employees":

• Start by understanding your employees' needs, priorities, and goals, and tailor your presentation accordingly.
• Maintain clarity and simplicity throughout your presentation, avoiding jargon and utilizing visuals to illustrate your points.
• Emphasize the value of your benefits, explaining how each one directly benefits employees.
• Add a personal touch by sharing real stories and testimonials from employees who have benefited from your programs.
• Create opportunities for employees to ask questions, promoting a deeper understanding of your benefits.
• Utilize diverse communication channels, such as email, intranet, social media, and employee meetings, to reach every employee effectively.
• Make it easy for employees to access more information, providing links to resources and creating a benefits guide for reference.
• Consider offering one-on-one counseling for employees who prefer personalized assistance.

By embracing these strategies, you'll ensure that your benefits presentation not only informs but also empowers your colleagues. This approach can elevate employee satisfaction, attract and retain top talent, and ultimately contribute to a more engaged and fulfilled workforce.

Do’s and don'ts on an employee benefits presentation

We've covered the essentials of crafting your presentation, but let's highlight some do's and don'ts for added clarity:

• Do use prezent : Leverage Prezent's user-friendly templates to create a visually stunning presentation that keeps your audience engaged.
• Do customize : Tailor your presentation to your company's specific benefits package. Customization is key to relevance.
• Do engage : Keep your audience engaged with visuals, anecdotes, and real-world examples. Remember, you want them to actively participate in the process.

Don'ts

• Don't overwhelm : While it's important to provide detailed information, avoid overwhelming your audience with technical jargon and complex charts.
• Don't confuse : Ensure your presentation is crystal clear. Avoid ambiguity and explain complex topics in simple terms.

Summarizing key takeaways

Employee benefits presentations go beyond information delivery; they empower colleagues to make informed choices.

Elements to incorporate for empowerment:

• Visual aids : Make complex information digestible and memorable.
• Humor : Create a welcoming and relatable atmosphere, making the presentation enjoyable.
• Addressing questions : Encourage participation and clarify concerns to foster inclusivity.
• Customization : Tailor your presentation to your company's specific benefits package for relevance.

Your role as a presenter is to facilitate empowerment, guiding colleagues to knowledge and confidence in managing their benefits.

Combining these elements creates a lasting impact, leaving colleagues with a sense of self-assuredness and enthusiasm for their benefits.

Utilize tools like Prezent, humor, visuals, and your passion to empower colleagues for a brighter, more informed future.

1. How can I create an engaging PowerPoint presentation to communicate employee benefits effectively?

Creating an engaging PowerPoint presentation to convey your employee benefits is a great start. Utilize Prezent for a polished look. Remember to incorporate visual aids like charts and graphs to illustrate the value of each benefit. To ensure clarity, keep it concise and focused on one key point per slide . Additionally, don't forget to add a touch of humor if it fits the context naturally; it can make your presentation more relatable and memorable.

2. What are some creative presentation ideas to make employee benefits more appealing?

Thinking outside the box can yield excellent presentation ideas . You might consider using a storytelling concept to highlight how benefits have positively impacted employees' lives. Share real stories of employee achievements and how the benefits played a role. This personal touch can make your presentation more engaging and relevant to your audience.

3. How do I effectively communicate open enrollment information to employees?

When delivering an open enrollment presentation , it's essential to be clear and easy-to-understand. Provide a comprehensive summary of the available benefits and how they can be tailored to individual needs. Use customizable materials like an employee benefits template or PowerPoint presentation slides to simplify the process. Encourage employees to ask questions during your presentation, reinforcing that you're there to help.

4. What should HR teams consider when presenting voluntary benefits to employees?

Presenting voluntary benefits requires a thoughtful approach. Begin by understanding the HR benefits that matter most to your employees. Shape your presentation to focus on these key offerings, highlighting their value. Use visuals, such as bar graphs , to showcase the benefits' impact. Make it clear that these benefits are a solution to specific needs within your workforce.

Here is a guide on HR presentation .

5. How can I ensure that my benefits presentation is compliant and meets regulatory requirements, such as social security and medical insurance?

Ensuring compliance in your presentation is crucial. Collaborate with your human resource team to stay up-to-date with regulatory changes, especially those related to social security and medical insurance . Use a document outlining the latest regulations and weave these into your presentation, demonstrating your commitment to adhering to legal standards. Always welcome feedback and make necessary adjustments to align with evolving requirements.

Remember, an effective employee benefits presentation goes beyond just delivering information; it empowers your colleagues to make informed decisions. Incorporating these tips and terms naturally will help you create a presentation that not only informs but also engages and inspires your audience.

Create your employee benefits presentation with prezent

Ready to get started on your employee benefits presentation? Prezent offers a wide array of templates, icons, and designs to make your presentation visually appealing and engaging. Plus, with Prezent's user-friendly interface, even beginners can create professional-quality presentations.

So, go ahead, and start crafting a benefits presentation that will leave your colleagues informed, inspired, and excited about their employee perks.

Try our Free Trial or book a Demo today with Prezent!

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HR Benefits Template

Our human resources benefits template makes it easy to break down important benefits and perks for your employees. Understanding medical, dental, and vision insurance coverage can be confusing. Figuring out incentives like 401(K) retirement plans can be, too. Lay everything out in one easy-to-read HR benefits presentation.

Use the HR benefits template to:

• Explain the open enrollment process
• Onboard new employees
• Keep on hand as a company resource

Let our HR Benefits Presentation Template guide you every step of the way

Illustrate your main points and get your employees excited about their perks and HR benefits by adding interesting photos, videos, graphs, and other visuals. Every slide in a human resources benefits presentation shares important information with your employees. Some potential slides to include in yours are:

Tips for making an HR Benefits Presentation

To create a straightforward and intelligible HR benefits presentation, follow these tips below.

Your employees will likely have questions about their benefits. Include links to provider websites and contact information for HR.

Make information as easy-to-understand as possible with good organization and design. Use bullet lists, different fonts, and colors to organize your info.

Have company photos of your last team outing or office party? Put them to use in your presentation to illustrate company benefits.

Charts, funnels, graphs, and images all add to the way your presentation is received. Visual aids make slides memorable and draw notice from your audience to important components.

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There’s a lot of moving parts involved in software integration. Keep it all organized with a software integration template.

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Open Enrollment Presentation & Slides

• October 17, 2023

We read all the medical plans so you don't have to. 

A video recording and slide deck are available and outline the health plan services and options available to you and your family through the University of California.

The UC Davis Health Care Facilitator program specializes in troubleshooting the use of UC health plans - and coordinating them with Medicare - and has created medical plan overviews just for you.

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Benefits Open Enrollment

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Open Enrollment

5 Steps to Ace Your Open Enrollment Presentation

by Caroline Boyland August 17, 2022

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• Ace Your Open Enrollment Presentation

With the end of August in sight, many employees are feeling a lot of things. We all know that September can be a polarizing month—for many, it’s a month filled with weddings, end of summer bbqs, and the exciting promise of pumpkin-spice-everything in the air. For others, it’s a devastating reminder that Summer Fridays, beach weekends, and flip flops are about to be a thing of the past. And for HR teams , the start of fall is a reminder that for most organizations, open enrollment is right around the corner.

But unlike the Halloween decor that's starting to pop-up on store shelves, open enrollment season doesn't have to be spooky. With proper preparation and planning in advance, HR teams can crush each step of their open enrollment journey, starting with the enrollment presentation.

Open enrollment presentations can be difficult—how do you communicate each benefit option, along with any changes or new offerings, to a diverse group of employees who all have different health and financial needs and family structures? It feels impossible to please everyone, and creating a presentation that feels personalized to each employee is almost impossible, but by following a few simple steps, you’ll be on your way to a comprehensive, engaging, educational open enrollment presentation!

Whether you're a seasoned pro or this is your first time, follow these five easy steps to ensure your presentation is a success, and you'll be well on your way to an all-star open enrollment season.

1. Start with logistics

In 2020 and 2021, the biggest challenge was figuring out how to take your typical in-person presentations and make them virtual. Now, we have a bigger challenge on our hands. With many organizations operating in a hybrid model (with some employees remote and some in the office), it’s key to make sure your benefits education and enrollment presentation can reach all of your employees. Ensuring you’re not leaving anyone out if they are in the office or working from home is a top priority.

In today's hybrid workspaces, whether you want to give your presentation in person or if you're comfortable doing it remotely is often up to you. Both of them have pros, cons, and elements to consider for the employees not present for the session.

While in-person presentations allow you to build a personal connection with your employees (and keep them engaged and excited), they can be more logistically challenging. Because of this, you’ll want to make sure you over-prepare ahead of time, so that audio and visuals all work as expected during the live session. Additionally, you’ll want to make sure everyone in your organization has equal access to benefits education, so in-person sessions require live-streaming to any and all virtual employees as well.

If you would prefer to present remotely , it’s easier to get on everyone’s schedule, and make sure audio and visuals are up to par. However, it’s difficult to make a personal connection and keep employees engaged—this means looking to games, surveys, or fun asides to keep employees excited throughout the session.

Whichever option you choose, it’s important to remember that no matter whether your organization is in-office, hybrid, or fully remote, the chances of you getting 100% employee attendance is very slim. Offering incentives to join (like teasing the announcement of a new wellness benefit) ahead of time can encourage participation and attendance. Regardless, you’ll want to ensure that the session is recorded, emailed out, and hosted somewhere easily accessible for employees to revisit or watch if they can’t attend the presentation.

2. Lead with definitions

Once logistics are nailed down, it’s time to plan your content. To get the most out of your presentation, you’ll want to make sure your employees are following along from the start. This means tackling the most head-spinning aspect of benefits right out of the gate—the jargon.

While HR leaders are intimately familiar with benefits related terms and abbreviations, to many employees these feel like a foreign language. Even if they’ve heard the terms, chances are they can’t define them off the top of their head, so it’s key to open up your presentation with an ABCs of benefits slide. Here, you can list out the definitions of terms you’ll use throughout the session, like HSA, FSA, PPO, Copay, Deductible, 401K and others. Alternatively, you can create this slide and send it out to employees ahead of time so that they can reference it on their phone or laptop during the session.

Leading with definitions will help ensure that everyone is on the same page and help avoid any confusion or misunderstandings later on.

3. Keep things short and sweet

Studies have shown that the average attention span is only about 20 minutes, so it's essential to keep your presentation engaging and easy to follow. An hour long benefits presentation is sure to lose some employees, whether that be for attention span challenges or conflicting external meetings. That means that you’ll need to make sure your slides are clear, concise, and visually appealing.

• You want to avoid overwhelming employees with too much information at once, so try to stick to one central point per slide.
• If you have too much text on the screen, viewers tend to read ahead instead of listening to you, so try to use bullet points or short phrases instead.
• If you're using charts or graphs, make sure they're easy to understand at a glance.
• And lastly, don't forget to add some visual interest with images, videos, or animation.

4. Talk about the value of voluntary benefits

To truly maximize learnings, be sure to outline the value of the different voluntary benefits you offer. Most employees will enroll in medical, dental, and vision by default (though, you’ll still want to communicate their options and changes to existing plans), but many employees overlook voluntary benefits or see them only as an additional cost.

Choosing to enroll or not enroll in voluntary benefits can have major health and financial implications for employees and their families—not to mention they can be helpful in both attracting and retaining talent.

Spending some time discussing the value of voluntary benefits like accident insurance, hospital indemnity, critical illness, and others can help employees visualize how these plans could help them in their everyday lives.

After the impact that the pandemic has had over the past few years, we've seen the value perception of benefits such as critical illness and hospital indemnity grow exponentially. It's more important than ever to ensure employees are aware of what they have available and the effort your company makes to provide these types of benefits.

5. Allow time for questions

When booking the meeting, make sure you allot a buffer of time at the end of the session for employees to ask questions while they’re still top of mind. Remember that employees will often have specific questions about their benefits that they want to be answered, and this is your chance to address them.

Benefits are a sensitive topic, so if you're not sure about the answer to a question, it’s not taboo to let employees know that you don’t know the answer or that you’ll follow up with them later one-on-one.

It’s also important to note that not all employees will feel comfortable asking questions in front of their teammates (for example, maybe someone is planning for a pregnancy and wants to ask about fertility benefits, but doesn’t want to share this with the wider company). Because of this, you should consider setting up office hours at various times where employees can sign up for a time slot and meet with you personally.

Presentation day

Leading up to your session, it can be helpful to present a dry run in front of a colleague. This will ensure that they catch anything that may still be unclear or confusing.

By preparing ahead of time and keeping these five tips in mind, you'll deliver a presentation that helps educate employees, giving them confidence in their options and driving up participation rates.

Ensuring your employees understand their benefits is critical to keeping them happy and engaged in their work. With a clear and engaging presentation, you can help your employees get the most out of their benefits and take control over their health and financial potential. This will make sure that they feel valued by their employer and appreciate all the hard work you put into taking care that their benefits are the best they can be.

And if you’re looking for a way to improve your benefits experience, streamline benefits education, drive participation, and more, learn about the value of a Benefits Decision Support tool, here.

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October 24, 2022

Ready, set, enroll: Open enrollment for 2023 benefits to begin Tuesday

Benefits open enrollment for 2023 begins Tuesday (Oct. 25) and ends at 6 p.m. ET Nov. 8. All employees are strongly encouraged to review and actively enroll for 2023 benefits. Below is information for both Purdue University and Purdue Global employees regarding open enrollment.

WEST LAFAYETTE, FORT WAYNE AND NORTHWEST EMPLOYEES

Employees may sign on to Benefitfocus via the OneCampus portal (select the “Benefits Open Enrollment for Faculty & Staff” banner) using their Purdue career account username and BoilerKey or via the Benefitplace mobile app . Watch the Benefitplace App video for more information.

Except for health savings accounts, health reimbursement accounts and flexible spending accounts, current benefits will roll forward into 2023 unless employees log into Benefitfocus and make new selections. Those who wish to have an HSA, HRA or FSA must log into Benefitfocus and elect them for 2023.

The Tobacco Survey and Working Spouse Certification must be completed as answers could impact premiums. Employees who do not complete the Tobacco Survey and Working Spouse Certification each year during enrollment will be charged the tobacco-user additional premium (for both employee and spouse, if covered) and the working spouse premium (for spouse, if covered) the next plan year.

Additionally, employees are encouraged to double-check which dependents they are covering on each benefit. Employees must select the green bubble (with dependent’s name) for each benefit they would like their dependent to have coverage. Once enrollment is complete, employees should review the summary to ensure their dependents are listed and have benefits coverage as intended.

Purdue University employee enrollment resources

Via the  dedicated open enrollment 2023 website , employees have access to a variety of helpful  resources  and more, including:  

• An open enrollment guide is available for employees at all campuses, including a version in Spanish. The online guide includes details about what is changing, how to enroll and resources available.
• The recorded enrollment presentation provides a detailed overview of information pertinent to benefits open enrollment for 2023 in an interactive format. For employees who were unable to attend a virtual presentation or those who would like a quick review, the recorded PowerPoint presentation highlights key enrollment information, including plans being offered, how consumer directed health plans work, what’s new for 2023, how to enroll and more. Viewers can pause or rewind at any time to review specific information.
• Open enrollment labs : In-person computer assistance time is reserved in a computer lab for those who need access to or assistance using a computer to complete their enrollment. The lab will be located at 2550 Northwestern Ave., Suite 1100, Room 1160C. Signs will be posted inside to direct users to the lab. Sign up for an appointment by visiting the resource page and clicking the link. Labs led by Spanish-speaking translators will be held on Oct. 25 and Oct. 26. Those who need benefits counseling before using a lab to complete their enrollment should contact the HR Service Center at 765-494-2222 or [email protected] .
• Working Spouse Guide : Employees can follow the guide to see how and if the premium applies to their family as well as if a Working Spouse Premium Waiver Form is required.
• Working Spouse Premium Waiver Form : Employees who meet the waiver criteria for covering a working spouse must complete and upload this form into Benefitfocus by Dec. 1.
• How to Upload Working Spouse Premium Waiver Form : These detailed instructions provide step-by-step instructions on how to upload the form into Benefitfocus.

PURDUE GLOBAL EMPLOYEES

To begin enrollment, visit the OneLogin homepage and select the Benefitfocus icon. Select Enroll Now. From the “Manage your benefits” page, click on the gold “Get Started” button and follow the on-screen instructions to begin the enrollment process.

Except for health savings accounts and flexible spending accounts, current benefits will roll forward into 2023 unless employees log into Benefitfocus and make new selections. Those who wish to have an HSA or FSA must log into Benefitfocus and elect them for 2023.

Employees can also download the  Benefitplace mobile app  from Google Play for Android devices or the App Store for Apple devices.   

Purdue Global employee enrollment resources  

Via the  dedicated open enrollment website , employees have access to a variety of helpful resources and more, including: 

MORE INFORMATION

Throughout the 2023 open enrollment timeframe, information will continue to be provided via Purdue Today, emails and the dedicated open enrollment websites for Purdue University and Purdue Global employees. 

Employees should direct questions to Human Resources – Benefits at their respective campus. Benefits staff members are committed to providing excellent customer service and resources – during open enrollment and all year – to help employees and their families best use these valuable programs. Allow time for responses as customer service call volume increases significantly during open enrollment.

• West Lafayette employees: Email  [email protected]  or via secure email at  HR Help , or call 765-494-2222 or toll-free at 877-725-0222.
• Fort Wayne employees: Email  [email protected]  or call 260-481-6840.
• PNW Westville and Hammond employees: Email  [email protected]  or call 219-989-2251.
• Purdue Global employees: Email  [email protected]  or via secure email at  HR Help , or call 765-494-2222 or toll-free at 877-725-0222.

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5 Ways to Make Your Employee Benefit Presentations Fun

Here are 5 ways you can make your employee benefit presentations fun:

1.  make them interactive..

• Give your employees interactive handouts to follow along with the presentation. Leave plenty of time for questions at the end of the presentation. On that note, don’t just read your PowerPoint word for word. Take good notes ahead of time and speak freely during the presentation, injecting emphasis and excitement into your voice. Make eye contact with the audience, utilize good body language and don’t stand in one spot for the entirety of the presentation. Some companies even incorporate giveaways or special incentives into their enrollment week to promote employee participation.

2.  Make them visually stimulating. 

• It’s no surprise that most benefits presentations are very data driven. This can lead to word heavy slides and graphs that all start to look the same after a while. You don’t want your employees to start snoozing during your presentation. Utilize high quality picture and even video clips during your presentation. Try to limit the use of graphs, pie charts and flowcharts. These will only bore and maybe even confuse your employees if too much is thrown at them at once . This leads me to my next suggestion.

3.  Make them concise.

• There are plenty of ways you can make sure your employee benefit presentations are kept concise. People have a limited amount of time available in their workday, so you want to respect their time as much as you want them to stay engaged in your presentations.  Some companies offer “Lunch and Learn” events where employees get to have lunch while learning about their benefit offerings. These type of events are successful because they add in a social element in addition to the professional one.   Another option is to record videos about employee benefit options that can be easily accessible at anytime from anywhere. Record short, lighthearted and educational videos for on-demand viewing using your company intranet or YouTube channel. By keeping them short, you can also keep your employees’ attention. Make them informative and fun.

4.  Make them a team effort.

• No matter how good of a public speaker you are, there is power in numbers. Choose a co-presenter for your benefit enrollment presentations. This will make it more interesting, and if the two of you plan ahead you can have some fun with the presentation. Try to incorporate some humor into your presentation. Not only will it lighten the mood, it will help your audience to stay interested. The humor must be relevant to what you are discussing, not entirely off-topic. You can share a favorite story from your personal work experience that would relate to the topic and that your audience would enjoy or could learn from . Is there no one at your company to co-present with? Another idea is to bring a special speaker from one of your vendors who can offer more specialized insight.

5. Make them virtual. 

• In this day and age, more and more companies have employees who work remotely. So, how do you ensure that they receive the benefit enrollment information they need? Make your presentations virtual. Engage with employees on social media to keep them informed about upcoming presentations or when a recent seminar has been made available online. Sponsor webinars that convey the benefit enrollment information they need to know. Have some of the webinars in the evening, so you’re your employees’ spouses also have the option to be included.   Another idea is to have a virtual benefits fair. Senior Business Manager at PGi, Karrie Andes, created a virtual benefits fair for her employees. She created iMeet rooms where vendors were present to answer employee questions. Links for each vendor room were sent out to the workforce with a schedule . This gave employees the ability to communicate with the vendors they wanted to at a time that was convenient for both of them.

BONUS: Best Videos to Use for Your Open Enrollment presentation

  Below, I have compiled some vides from other companies to give you some ideas of what type of videos you could make for your own OE planning.

#1 – The Teaser

• Y ou have changed in the past year
• Y ou should anticipate any changes that will be occurring in your life during the upcoming year and enroll in your benefits accordingly

#2 – Explanation of Open Enrollment

• Especially for new employees, create a video that simply explains what open enrollment is. It should cover what open enrollment is, that it only comes once a year, and that some benefit options and costs may have changed since last year. https://www.youtube.com/watch?v=UoiCqYp7cd4

#3 – Important Dates

• Some companies have more than one open enrollment period per year. In these situations, in particular, it is useful to have a video showcasing the important enrollment dates employees need to be aware of. This video from HealthTN clearly tells the three essential dates of enrollment: when it starts, when is the last day to enroll, and when the new coverage begins. https://www.youtube.com/watch?v=uCM7gOps5Gs  

#4 – How to Enroll

• Once it’s time to enroll, you need to provide your employees with instructions on how to do it and where to find the necessary information. I found this video from the University of Colorado to be very helpful. https://www.youtube.com/watch?v=gZhowALxyA4

Not only does the video tell employees how to enroll, it visually walks them through the process, directing them to the enrollment site and pointing out anything that could potentially confuse them in their decision-making.

These videos are just a starting point of what you could create for your own company. You will need to have videos that are custom-made for your company, whether they be generated in-house or from an outside hire. As technology becomes more accessible, the costs of incorporating custom videos for this type of venture goes down, sometimes as low as $4,000 per video . Getting videos made for your OE period may be more work upfront, but after that the process can be pretty self-sustaining. Another note worth mentioning, is that it saves time, which helps to free up your employees to be more productively working on other projects. According to a Brandon-Hall study, e-learning takes up to 60 percent less employee time than a traditional classroom setting .

Think of what you and your employees could accomplish with that extra time and start strategizing how to make your own company open enrollment videos.

While open enrollment may not inherently be the most thrilling topic, it is an important one. Your benefit presentations have the potential to be interesting and engaging to your employees, and if you put some of these tips into practice, you may be surprised to find that they can even be fun!

• 3 Ways To Spice Up Employee Benefits Annual Open Enrollment Meetings -- https://www.griffinbenefits.com/employeebenefitsblog/3-ways-to-spice-up-employee-benefits-annual-open-enrollment-meetings
• 7 Ways to Make Your Employee Benefit Presentations Fun -- https://www.thebalance.com/fun-employee-benefit-presentations-1177782
• Fun Presentation Ideas for HR Benefits Enrollment and Benefits Rollout -- https://www.pgi.com/resources/articles/fun-presentation-ideas-hr-benefits-enrollment-and-benefits-rollout/
• How to present benefits orientation to employees that doesn’t put them to sleep -- https://www.pgi.com/resources/articles/how-to-present-benefits-orientation-to-employees-that-doesnt-put-them-to-sleep/

About The Author

Gretchen knurr.

After 5 years of working in higher education, Gretchen brings a fresh perspective to research-based content through freelance writing and editing. You can usually find her working in a coffee shop filled with natural light and easy access to a hot cappuccino. When she's not finding new insights into modern HR topics, she is probably hiking in the mountains of Colorado or re-watching The Office. 

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Powerpoint Templates and Google slides for Employee Benefits Open Enrollment

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Benefits Open Enrollment

Nov 08, 2014

150 likes | 323 Views

Benefits Open Enrollment. April 13 – May 1, 2009. Open Enrollment. When is open enrollment? Starts Monday, April 13 th & ends Friday, May 1 st Online via Esther – http://esther.rice.edu Rice Fest is Thursday, April 16 th in the RMC/Ley Student Center Talk with carriers

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• retirement plan
• flexible spending accounts
• 2008 2009 plan year

Presentation Transcript

Benefits Open Enrollment April 13 – May 1, 2009

Open Enrollment • When is open enrollment? • Starts Monday, April 13th & ends Friday, May 1st • Online via Esther – http://esther.rice.edu • Rice Fest is Thursday, April 16th in the RMC/Ley Student Center • Talk with carriers • Ask benefits staff questions • Free chair massage (but long lines!) • Free cholesterol screening

Open Enrollment • Who needs to enroll this year? • As always, only employees who are making changes or wish to continue flexible spending accounts • Can people enroll remotely? • Yes! Esther is accessible from any internet connection, 24/7 • Changes are effective July 1st

Open Enrollment • Benefits team will be available during open enrollment to answer questions and assist with actual enrollment if needed: • Employees can make appointments with HR staff. • New location – great views! • Packets mailed Monday (~ April 13th) via campus mail • Packets will include individual Esther ID & PIN • Please forward packets to employees who are not on campus as quickly as possible (or point them online to the benefits website)

Medical • Same medical plans: • HMO, Flexplan (POS), PPO & Catastrophic • All plans still administered by Aetna • No plan design changes • A 5.0% rate increase across all plans for employees and for Rice: • Some sample rate increases include*: • HMO, employee only = $1.50 more per paycheck • POS, employee + children = $7.50 more per paycheck • PPO, employee + family = $21 more per paycheck * Twelve month salary.

Medical • Changes at Aetna include: • M.D. Anderson is now in-network for all plans (HMO and POS included) • HMO members who select Kelsey-Seybold for their PCP no longer need to stay within Kelsey-Seybold for their specialist care (although you will still need referrals for specialists except for well woman and routine eye exams) • Both of these items are effective today!

Wellness • The healthier we stay, the lower our medical plan costs! • Continuing the screenings for 2009-2010 • Coaching available to eligible employees • Based on the results of the healthy lifestyle screenings • Continuing Weight Watchers subsidy and we have a new leader on campus

Dental • Same dental plans: • United Concordia Indemnity Dental Plan • Aetna DMO • Same dental plan designs • Slight rate increases in the DMO (~5%) and a rate decrease for indemnity plan • Continuing 50% dental subsidy for employees earning less than $35,000 (as of April 1 of each year, on a full-time equivalent basis)

Flexible Spending Accounts • Flexible Benefits (still with WageWorks) • Medical Spending Account ($5,000 max, per employee) • Childcare Spending Account ($5,000 max, per family) • New plan year extension for this plan year • You now have until September 15, 2009 to incur expenses in both the medical and dependent care spending accounts – an extra 2 ½ months! • Please note that for the medical spending account, the WageWorks Visa card will only apply to the new plan year on July 1, 2009 • You have until November 30, 2009 to file for reimbursement for claims in the 2008-2009 plan year (now, July 1, 2008 through September 15, 2009) – but don’t wait until the last minute!

Other • Other benefits remain the same: • Life insurance – rates the same • Accidental Death & Dismemberment (AD&D) • Short-Term Disability • Long-Term Disability • Long-Term Care • Other voluntary benefits through Answer Financial • Auto, home, and even pet insurance • Travel Insurance • Tuition Benefits

Other • Retirement plan changes approaching • Retirement plan contributions will be sent weekly starting this summer • We will be adding Fidelity Investments to the Rice Retirement plan this summer • Look for more information on these enhancements soon…

Benefits Reminders • Update beneficiary information!!! • Life Insurance • AD&D • TIAA-CREF and Fidelity • Please review your benefits each year – our lives change and you should make sure your benefits match your current needs

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