example of effective paraphrasing

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How to paraphrase (including examples)

Jessica Malnik

Paraphrasing has gotten a bad reputation due to its association with plagiarism . However, when used correctly, paraphrasing has the potential to elevate your writing and give you a better understanding of the research.

In this post, we’ll discuss what paraphrasing is, why we do it, and 6 steps to walk you through the process. We’ll also share what not to do with paraphrasing, along with some examples.

Paraphrasing definition and rules

Paraphrasing is simply a way of summarizing someone else’s content in your own words. When you paraphrase, you keep the meaning or intent of the original work without copying it word for word. However, paraphrasing can quickly become a form of plagiarism if done incorrectly. This is why it’s crucial to follow the rules of paraphrasing.

When borrowing the ideas from someone else’s content, there’s one important rule to follow: you must correctly cite your source. This can be done in a number of ways depending on the style guide you use. 

Source citing is different for MLA and APA formatting and style guides. You’ll need to familiarize yourself with the citation formats for whichever one you follow. However, in some cases, simply hyperlinking the source will be sufficient.

Why do we paraphrase?

There are a number of reasons that professional writers and students alike choose to paraphrase content. Here are just a few of the common reasons that a writer would choose to paraphrase instead of including a quote or summarization.

Process information better 

One benefit of paraphrasing is that it helps you process the author’s ideas. When you have to rewrite the material in your own words, it makes you really think about the context and how it fits into your piece. If you want to really understand the material you’re citing, try rewriting it. If you were to quote the same information, you would miss out on the benefit of analyzing the source material.

For example, if you are writing a research paper all about Shakespeare’s influence on modern-day literature, you don’t want to just use a ton of direct quotes, instead by paraphrasing original passages, it can help you comprehend and analyze the material better.  

Improve your credibility with readers

You can also improve your credibility by association with the sources you decide to paraphrase. 

When you rewrite the material, you create a connection between your content and the knowledge from the source. 

Your audience will have a better understanding of the direction of your piece if you’re paraphrasing a reputable source with established authority on the subject.

Present data in an interesting way

If you’re referencing a data-heavy webpage or study, then paraphrasing is an engaging way to present the information in your own writing style. 

This allows you to tell a story with the source material instead of simply citing numbers or graphs.

Show that you understand the source

Another reason for paraphrasing that’s particularly important in academic writing is to demonstrate that you’ve read and comprehended the source material. 

For example, if all of you are doing is copying and pasting the original words of a textbook, you aren’t really learning anything new. When you summarize the material in your own words, it helps you to understand the material faster.  

How to paraphrase in 6 steps

Paraphrasing is simple when you break it down into a series of steps. 

Here are the 6 steps you can use to paraphrase your sources:

1. Choose a reputable source

First, you need to pick a credible source to paraphrase. A credible source will likely have ideas and concepts that are worth repeating. Be sure to research the author’s name and publisher’s credentials and endorsements (if applicable).

You’ll also want to check the date of the publication as well to make sure it’s current enough to include in your writing.

2. Read and re-read the source material

You want to be sure that you understand the context and information in the original source before you can begin to rework it into your own words. Read through it as many times as you need so you’re sure that you grasp the meaning.

3. Take some notes 

Once you have an understanding of the passage, you’ll want to jot down your initial thoughts. 

What are the key concepts in the source material? 

What are the most interesting parts? 

For this part, it helps to break up the content into different sections. This step will give you a sort of mini-outline before you proceed with rephrasing the material.

4. Write a rough draft

Write your version of the content without looking at the original source material. This part is important. 

With the source hidden, you’ll be less likely to pull phrasing and structure from the original. You are welcome to reference your notes, though. This will help you write the content in your own words without leaning on the source but still hit the key points you want to cover.

5. Compare and revise

Once you have your initial draft written, you should look at it side by side with the original source. Adjust as needed to ensure your version is written in a way that’s unique to your voice. 

This is a good time to break out a thesaurus if you notice you have used too many of the same words as the original source.

6. Cite your source

Whether you use MLA, APA, Chicago, or another style guide, now is the time to give proper credit to the original author or source. When posting content online, you may only need to hyperlink to the original source.

Keep in mind that the paraphrased text will not change depending on the citation style that you follow. It will just change how it’s cited.

What you shouldn’t do when paraphrasing

Now that you understand the process of paraphrasing and can follow the steps, it’s important that you know what to avoid. When paraphrasing, here are a few things to keep in mind:

1. Do NOT write while you’re still researching

You might be tempted to start writing during the research phase. However, this sets you up to miss information or restate the copy too closely to the source material. Be sure to do your research first, take notes, and then start writing the piece.

2. Do NOT skip the citations

When you pull a small amount of information from a paraphrased source, you may think you don’t need to cite it. However, any idea or copy that’s taken from another source is considered plagiarism if you don’t give it credit, even if it is only a little bit of information.

Paraphrasing examples

Here are some examples to help you understand what paraphrasing looks like when done correctly and incorrectly

Excerpt from LinkedIn’s Official Blog:

“When reaching out to connect with someone, share a personalized message telling the person why you would like to connect. If it’s someone you haven’t been in touch with in a while, mention a detail to jog that person’s memory for how you met, reinforce a mutual interest and kickstart a conversation.”

Here’s another example. This one is from the U.S. Department of Education:

“ The U.S. Department of Education does not accredit educational institutions and/or programs. However, the Department provides oversight over the postsecondary accreditation system through its review of all federally-recognized accrediting agencies. The Department holds accrediting agencies accountable by ensuring that they enforce their accreditation standards effectively. ”

Here’s one more example to show you how to paraphrase using a quote from Mark Twain as the source material:

“Twenty years from now you will be more disappointed by the things that you didn’t do than by the ones you did do. So, throw off the bowlines, sail away from safe harbor, catch the trade winds in your sails. Explore, Dream, Discover.”

Paraphrasing can be a beneficial tool for any writer. It can give you credibility and a deeper understanding of the topic. However, to successfully use paraphrasing, you must be careful to properly cite your sources and effectively put the material into your own words each time.

--> “A wide screen just makes a bad film twice as bad.” -->

May Habib CEO, Writer.com

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Examples of Paraphrasing Without Plagiarizing

Paraphrasing involves taking a passage — either spoken or written — and rewording it. Writers often paraphrase sentences and paragraphs to deliver information in a more concise way, as you'll see in the examples below. When paraphrasing, it is important to keep the original meaning so that the facts remain intact. Basically, you are writing something in your own words that still expresses the original idea.

Paraphrasing is common when writing an essay or research paper. It allows you to explain important ideas in your own writing style and focus on the information that is most useful in making your point. Even when you put someone else's ideas into your own words, you must cite the source of your information. This gives credit to the original author for their ideas.

Paraphrasing is slightly different than summarizing . When you summarize a passage, you focus on restating only the main idea in your own words. Paraphrasing, on the other hand, aims to provide most of the information in a slightly condensed form. Summaries are much shorter than the original passage, while paraphrasing can be shorter, longer or the same length.

Sometimes you only need to paraphrase the information from one sentence. Here are some examples of paraphrasing individual sentences:

• Original : Her life spanned years of incredible change for women as they gained more rights than ever before. Paraphrase: She lived through the exciting era of women's liberation.
• Original : Giraffes like Acacia leaves and hay, and they can consume 75 pounds of food a day. Paraphrase : A giraffe can eat up to 75 pounds of Acacia leaves and hay daily.
• Original : Any trip to Italy should include a visit to Tuscany to sample the region's exquisite wines. Paraphrase : Be sure to make time for a Tuscan wine-tasting experience when visiting Italy.
• Original : Symptoms of influenza include fever and nasal congestion. Paraphrase : A stuffy nose and elevated temperature are signs you may have the flu.
• Original : The price of a resort vacation typically includes meals, tips and equipment rentals, which makes your trip more cost-effective. Paraphrase : All-inclusive resort vacations can make for an economical trip.
• Original : He has tons of stuff to throw away. Paraphrase : He needs to get rid of a lot of junk.

Paraphrasing a longer passage can take a little more effort, as you have to ensure it is different enough from the original to be classed as your own work.

Here is an example of paraphrasing a paragraph from “Family Values and Feudal Codes: The Social Politics of America’s Twenty-First Century Gangster.” Journal of Popular Culture 37.4 (2004) by Ingrid Field Walker, taken from Duke University Libraries .

Original passage:

In The Sopranos , the mob is besieged as much by inner infidelity as it is by the federal government. Early in the series, the greatest threat to Tony's Family is his own biological family. One of his closest associates turns witness for the FBI, his mother colludes with his uncle to contract a hit on Tony, and his kids click through Web sites that track the federal crackdown in Tony's gangland.

Paraphrased passage:

In the first season of The Sopranos , Tony Soprano’s mobster activities are more threatened by members of his biological family than by agents of the federal government. This familial betrayal is multi-pronged. Tony’s closest friend and associate is an FBI informant, his mother and uncle are conspiring to have him killed, and his children are surfing the Web for information about his activities.

The main point of this passage is that problems within the family are as bad as, if not worse than, problems caused by the federal government. Details about this betrayal include someone close turning informant, a hit being put out on Tony by family members, and Tony’s kids tracking his activities. As you can see, the main idea and important details are included in the paraphrased version, though the wording is quite different.

Here is a summary of some of the main changes made during the paraphrasing process:

• Early in the series = first season
• Greatest threat = more threatened
• One of his closest associates = closest friend and associate
• His mother colludes with his uncle = his mother and uncle are conspiring
• His kids click through Web sites = his children are surfing the Web

There is a fine line between plagiarism and paraphrasing. If the wording, or even the sentence structure , of the paraphrased text is too close to the wording of the original content, it will look like you are trying to pass off someone else's words as your own. This is plagiarism, which is unethical and even illegal in some cases. The main ideas need to come through, but the wording has to be your own.

If you don't think you can paraphrase a sentence or passage and have the meaning come across as clearly, you can use the original author's exact words if you put them in quotation marks. You will also need to identify the source of the material by giving the author's name. For example:

• Dr. Martin Luther King, Jr. famously said, "In the end, we will remember not the words of our enemies, but the silence of our friends."

In this example, Dr. King's exact words are quoted, and he is given credit for them in the sentence.

If you choose to paraphrase information and put it into your own words instead, you will still need to give credit to the original author for ideas that are unique and not common knowledge. For example:

• According to New York Times columnist Paul Krugman, the economy is doing well based on GDP and falling unemployment.

In this case, the writer put Paul Krugman's ideas into their own words, but still gave credit for them by naming him as the source. This is required when the ideas aren't considered general knowledge available to all. Because Krugman is an expert in economics, these ideas are his and should be cited as such.

On the other hand, common facts like historical dates and basic information do not need to be cited. For example, you would not need to find an encyclopedia article to back you up if you wrote that the Battle of Gettysburg ended on July 3, 1863, or that the earth revolves around the sun. These are well-known facts accepted by all and do not require sources.

When writing a report or a research paper, you'll need to master paraphrasing to present relevant information in a clear, concise way. Practice putting facts and figures into your own words, and be sure to cite sources in the format required by your instructor, and you'll have no trouble getting your point across without worrying about plagiarism.

Now you know how to successfully paraphrase, we can show you how to correctly cite your sources with some bibliography examples .

Want to create or adapt books like this? Learn more about how Pressbooks supports open publishing practices.

Paraphrasing

Paraphrasing is taking the ideas from a source and putting them in your own words. You won’t always be able or want to quote a source word-for-word, and paraphrasing is a way to relay the author’s ideas to your audience without relying on their actual language.

This skill is critical for your academic success. First, learning to paraphrase will help you better understand what you are reading. Moreover, some disciplines only use quotations rarely—and some not at all. In most academic writing, you’ll use paraphrasing more than quoting, and frankly, if you quote, you usually need to include a paraphrase anyway.

Using a Two-Part Process

First, you need to understand the passage. Of course, you need to understand the text as a whole, but to paraphrase well, you also have to make sure that you understand more precisely the ideas in the passage you want to reference. Careful reading will help you do this.

The second part is putting the passage in your own words, frequently the more difficult part. It is not enough to substitute a few synonyms—even really good ones—to paraphrase well. Instead, you have to both alter the vocabulary where possible and avoid using the same sentence structure.

Let’s unpack that a bit.

• Alter the vocabulary. To alter the vocabulary, you need to use different words to describe the author’s point except where the specific words are necessary. Specific words to hang onto would mostly be technical language: the word itself is the most appropriate word because it is the most accurate. (Usually, this applies to nouns, but it can also apply to verbs and less frequently to adjectives and adverbs.) If the technical terms are really long or uncommon phrases, sometimes it makes sense to quote those, just so your reader knows that the phrasing comes from the author. If the words aren’t technical, you should be looking for other language.
• Change the sentence structure. Ultimately, your sentence should not look like the original, even when you are using some of the technical language. If your reader were to read the two sentences side-by-side, they should be able to see the same idea, but not the same way of phrasing that idea.

How to do this?

To write a strong paraphrase, try the following steps:

• Make sure that you understand the passage.
• Close the book or put away the article.
• Do something else for five or ten minutes—perhaps work on the rest of the paragraph.
• Without looking back at the original text, write your paraphrase. Go ahead and add it directly to the paragraph you are working on. But DON’T look at the text again until you are ready to check your paraphrase.
• Check your paraphrase against the original both to make sure your paraphrase is accurate and to make sure that you haven’t written a paraphrase that is too close to the original.

Another trick I sometimes use is imagining that I am having to explain the idea in the passage to one of my sisters. Both of them are smart people, but neither of them has the kind of detailed knowledge of the topics I write about. So, I start writing my explanation to one of them. I have to put it in relatively plain language to start, but this also helps me confirm my understanding. And those explanations can produce some pretty solid paraphrases.

Here’s an example of a paraphrase that keeps the ideas in the original source, but not the language. Notice that the paraphrase also includes citation.

Original Text

“The average cost in 2017 to install solar systems ranged from a little over $2,000 per kilowatt (kilowatts are a measure of power capacity) for large-scale systems to almost $3,700 for residential systems. A new natural gas plant might have costs around $1,000/kW. Wind comes in around $1,200 to $1,700/kw.”

Though ultimately making the case that long-term savings outweigh initial costs, the Union of Concerned Scientists points out that it costs between $2000 and $3700 per kilowatt to install different types of solar systems and between $1200 and $1700 to install wind systems. Solar and wind systems might be better environmentally, but big companies think about the money spent, especially when natural gas plants are only $1000 per kilowatt (Union).

Union of Concerned Scientists. “Barriers to Renewable Energy Technologies.” Union of Concerned Scientists , 6 June 2014, www.ucsusa.org/resources/barriers-renewable-energy-technologies .

When a writer paraphrases by relying too heavily on the existing sentence structure and vocabulary of the original, this is called “patchwriting.” Patchwriting can be considered a form of plagiarism because the writer takes the wording of someone else and claims it as their own.

Patchwriting most commonly occurs when writers keep their sources open in front of them as they write a paraphrase. It can also happen when writers memorize passages or try to write paraphrases too soon after they have put away the text. Readers are influenced not just by the ideas of writers, but also by the words that authors use to explain those ideas.

As you practice paraphrasing, you will get better at it, and it can become an excellent way to improve your understanding of difficult material. In the meantime, put your sources away, and if you find yourself patchwriting anyway, try paraphrasing your patchwriting. Every time you do it, you should find yourself a little further away from the original text.

• Good paraphrasing keeps the author’s idea, but changes both the words used by the author and the sentence structure.
• If you struggle with paraphrasing, you can get better by following a few steps: make sure you understand the passage, close the source and do something else for a little while, and then write your paraphrase without looking back at the source.
• Once you have written your paraphrase, check it against the original to make sure that you have captured the idea without relying too heavily on the language and sentence structure of the original.
• You can add short quotations to paraphrases, particularly of technical terms.
• Patchwriting, attempts at paraphrasing that stick too close to the original text, can be considered a form of plagiarism. Don’t look at the text when you write a paraphrase!

Text Attribution

This chapter was revised with the help of Lando Concepcion and Jude Ejiofor, students in my class during Spring 2022. Jude also provided the example of good paraphrasing.

An area of study, very similar to a major in college.

Reading and Writing Successfully in College: A Guide for Students Copyright © 2023 by Patricia Lynne is licensed under a Creative Commons Attribution-ShareAlike 4.0 International License , except where otherwise noted.

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