example of cover letter for recruitment agency

Sample Cover Letter to Recruitment Agency

No matter what you do for a living, having the right recruiter in your corner can help you land the job of your dreams. In fact, some companies only hire through recruitment agencies. So going through one is your only chance of breaking into the industry.

Yes, some recruiters work with all job seekers. However, the truth is that the best recruiters with connections to high paying jobs are selective. You’ll need to impress them with a great cover letter and resume. That’s why we’re providing you with these helpful writing tips, followed by a sample cover letter to a recruitment agency.

How Do I Write a Cover Letter to a Recruitment Agency?

Your cover letter structure will slightly differ depending on whether you are approaching a recruitment agency out of the blue or follow-up with a recruiter you’ve connected with earlier (e.g. via LinkedIn). 

In the first case, your cover letter will be somewhat more formal, and perhaps even somewhat generic since you are not petitioning for a specific position. 

If you do, however, was invited to apply for a job by a connection, keep your cover letter more personalized and aligned with the scope of positions you are after. 

In both cases, however, it helps to follow this simple structure for writing a cover letter:

• Introduce yourself and mention your credentials in the opening paragraph
• Detail the type of work you are looking for and your most marketable skills in the body 
• Close the cover letter with a call to action offering the recruiter to meet up for in-person or over video conferencing. 

Now let’s take a closer look at how to put the above framework to practice.

How to Address a Cover Letter to Recruiter Agency

Cover letter salutation is the first “stumbling block” for many candidates. Since you are approaching an agency, not a direct employer, it may be hard to determine who will be reviewing your letter.

Respectively, go with a “safe option” and address your cover letter to a recruiter agency by:

• Using the company business name 
• Mentioning the point of contact listed on the website
• Referring to a recruiter you may know

Pro tip: You can try email lookup tools such as Voila Norbert to find email addresses, associated with the recruiting agency. Then choose an email, associated with a specific person, and email them directly. 

If you read our other posts about writing cover letters , you already know that your cover letter is your chance to share your enthusiasm for a particular job and show that you did some research on the employer. In this case, however, you’ll want to ignore that advice entirely.

With a recruiter, stick with the relevant facts only, and keep your letter short . That’s not to say that you should be abrupt or terse. It’s just that your recruiter is very busy. They want to quickly determine whether they can help you. Then, they want to get to work doing just that. Save any information about being a cultural fit, or excited about the opportunity to work for a particular company for later in the process.

State Your Needs Clearly

The more direct you are about your needs and expectations, the better your recruiter can help you. Outline details such as:

• Your willingness to travel
• Companies that interest you
• Salary expectations
• Your preference regarding contract/temp work.

No recruiter wants to waste their time on submitting you for jobs that will not interest you. Finally, don’t forget to let them know if you are willing to relocate, and where you are interested in going.

Try something like this:

‘Because I have more than a decade of experience as a Systems Analyst, I’m only interested in jobs that pay at least 75 dollars per hour. I am willing to travel, as long as the benefits include an attractive per diem, and I can be home at least 20% of the time. My preference is to accept permanent positions, but I will consider contract to hire.’

Outline Your Availability

A recruiting agency employee will want to know two key pieces of information. First, when will you be available to start a new position. If you’ll need two weeks after accepting an offer, let them know that. Otherwise, give a firm date if you can. Next, you’ll need to include when you are available for interviews. Here’s an example:

‘I am prepared to give notice at my current employer immediately upon accepting an offer. However, to properly close out any open projects, I will need to provide 30 days’ notice. ’

Disclose Any Conflicts

This is a tough one. Every recruiter is different. Some will absolutely not work with you if you are working with other headhunters . Others will request that you agree to drop other recruiters and work only with them. There’s a reason for this. It looks bad for a recruiter when they double submit a job seeker to a client.

As part of your cover letter, be certain that you disclose the names of any other recruiting agencies you’ve worked with, and where you’ve submitted your resume within the past six months. You can do this with a simple bulleted list:

“I’ve worked with the following recruiters and employers.

• Data Staffing
• Eastern Missouri Technical Recruiting
• Sacramento Board of Education

Cover Letter Example to Recruitment Agency in .docx Format

Download example (Word version)

Sample Cover Letter to Recruitment Agency – Text Format

Our mutual friend, Chuck Lewis suggested that I reach out to you. My name is Ellen Ninja, and I am a programmer analyst with six years of experience in software development for the banking and finance industry. I am interested in making a change and would like to find a job as a software developer in the South Florida area. Your office comes highly recommended by Chuck and several other IT specialists in my network. I believe that my qualifications will make it reasonably easy for you to find a placement for me.

To help you get started, here is a brief list of my needs, expectations, and potential conflicts of interest:

• Salary requirements: $75-85K annually with benefits
• Willing to relocate to any larger metropolitan area south of Miami
• Have worked with RH Associates in the past 6 months
• Interested in Working with Banks, FinTech companies, credit bureaus, and retail companies.

I am currently between contracts. Because of this, I can start any new position immediately.

Thank you in advance for adding me to your list of job seekers. I’ve included my resume as well as a letter of recommendation. I look forward to speaking with you further.

Ellen Ninja

Should I Send a Cover Letter to a Recruiter?

As a rule of thumb, you do. It might not always be a standard cover letter though, but rather a letter of introduction (LOI), explaining your professional background, key qualifications, availability, and jobs you are looking to get. If it’s your first time contacting the recruiter, it’s best to keep the above brief and also inquire whether they are currently looking to fill in any roles in your industry and what would be the best way to forward them your resume.

“Thank you for connecting with me. I’ve noticed that your firm specializes in hospitality staffing. So I was wondering if you are looking for full-time bartenders at the moment. I’m a winner of the National Bartending Competition 2019 and previously worked at the Hilton Hotel, as well as catered at private events for GM, Siemens, and a number of other private customers. What would be the best way to send you over my resume?”

What Should I Say in an Email to a Recruiter?

Once you get the recruiter’s private email, be sure to follow up with all the information they requested in their earlier message (if you’ve communicated earlier).

If you happen to have been passed on a recruiter email by a friend or colleague, start with a more general introduction. Include the following details:

• Reason for contacting
• How you obtained their contact details
• Brief summary of your skills and work experience
• Current job status
• Availability 

Most will get back to you with either a more detailed intake form or request a copy of your resume and other relevant documents. Also, most will briefly explain the next steps and any other terms of collaborating with them or the agency they represent.

Final Tip: Do Your Research

If you submit a cover letter with salary requirements that are too low or too high, potential recruiters won’t consider you in any case. The same is true if you show interest in a company or industry for which you are a poor fit. Before you send your cover letter, be sure that your salary requirements and other expectations align with reality.

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A huge collection of cover letters created by a ninja team of writers and career advisors. Learn how to write, style and file cover letters that employers actually enjoy reading.

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How to Write a Recruiter Cover Letter (With Template)

Key takeaways

• A cover letter can be the most important element in a job application. Ensuring your profile stands out to recruiters is crucial to your professional success.
• A well-tailored cover letter should provide relevant information clearly and concisely. Focus on detailing your skills and why you are the right person for that specific role.
• The included Recruiter cover letter template provides an easy starting point to craft your own cover letters. Adapt and personalize it to fit your profile.

A well-written cover letter is key to quickly getting the attention of prospective employers. Among countless job seekers, resumes, and application letters, yours need to stand out on first impression if you want to ensure your job search   translates to a new role .

In this post, you will discover:

• Reasons why a well-crafted cover letter is key to professional success, from entry-level roles to senior positions
• Cover letter do’s and dont’s
• A Recruiter sample cover letter you can easily adapt and personalize

A well-tailored   cover letter : The key to   job application   success

Ensuring you know how to write a cover letter that is clear, informative, and tailored to the role you are applying to will benefit you in many ways. Well-crafted cover letters have many benefits, which include:

• Showcasing relevance:   Tailoring your cover letter allows you to emphasize the most relevant skills, experiences, and achievements that align with the specific job requirements. This immediately captures the attention of the   talent acquisition   team, recruiters, or human resources reps.
• Demonstrating research:   A good cover letter conveys your understanding of the organization's needs and illustrates how you can contribute to its success, signaling to potential employers that you've done your homework.
• Telling your story:   Each job application is unique, and a tailored cover letter enables you to craft a personalized narrative. It lets you connect your professional journey with the role's specific challenges and opportunities, making your application more compelling.
• Highlighting cultural fit:   Your cover letter allows you to address the company's values, mission, and culture. By aligning your experiences and values with those of the organization, you demonstrate a cultural fit and convey your enthusiasm for being part of the team.
• Addressing specific requirements:   Job postings often include   specific skills or qualifications   the employer is seeking. Tailoring your cover letter enables you to address these requirements directly, showcasing how you possess the desired attributes and can meet the company's expectations.

Cover letter tips

A great cover letter should reflect your professional profile and personality. However, no matter what your cover letter's content is, the tips below will help ensure the message you want to convey is clear and easily accessible to hiring managers.

• Keep it concise:   Aim for a cover letter length of 250-400 words. Be succinct in presenting your qualifications and experiences.
• Use a clean layout:   Opt for a professional and clean cover letter format with a standard font (e.g., Arial, Calibri, or Times New Roman) and a font size of 10-12 points.
• Include   contact information :   Provide your contact information at the top of the cover letter, including your name, phone number, and professional email address.
• Use   headers   and sections:   Organize your cover letter into clear sections with headers such as Introduction, Work Experience, and Achievements for easy readability.
• Maintain a professional tone:   Keep the tone of your cover letter professional and upbeat. Avoid overly casual language, and focus on showcasing your skills and experiences.
• Use keywords:   Incorporate relevant keywords from the Agile Project Manager   job description   and company website into your cover letter. This can help your application pass through   applicant tracking systems (ATS)   used by many employers.
• Highlight achievements with bullet points:   Use bullet points to list specific accomplishments or notable projects. This makes it easier for the reader to grasp your accomplishments quickly.
• Use quantifiable data:   Whenever possible, include quantifiable data to demonstrate the impact of your achievements. Numbers provide concrete evidence of your contributions.
• Match company tone:   Adapt your writing style to match the tone of the company and industry. Research the company's culture to strike the right balance between professionalism and personality.
• Showcase company knowledge:   Demonstrate your understanding of the company by referencing its values, mission, or recent achievements. Explain why you're excited about the opportunity to work for this specific organization.
• Address employment gaps (if applicable):   If you have employment gaps, briefly address them in a positive light, focusing on any skills or experiences gained during those periods.
• Proofread   thoroughly:   Eliminate typos and grammatical errors by proofreading your cover letter multiple times. Consider using tools like Grammarly to catch any overlooked mistakes and ensure your English (or any language you use) is correct.
• Include a   call to action :   Conclude your cover letter with a call to action, expressing your enthusiasm for the opportunity and indicating your readiness for an interview.
• Follow submission instructions:   If there are specific instructions for submitting the cover letter, such as naming conventions or document formats, ensure that you adhere to them.
• Save as a PDF:   Save your cover letter as a PDF before submitting it. This ensures that the formatting remains consistent across different devices and software.

While understanding the correct steps to write a cover letter is crucial to your professional success, knowing what mistakes to avoid is equally important. The best cover letter can easily be made useless by a tiny blunder. Avoid making the mistakes listed below; you will be halfway to your new job.

• Don't use a generic greeting:   Avoid generic salutations like "To whom it may concern," “Dear sir or madam, “ or “Dear hiring manager.“ Whenever possible, address the cover letter to a specific person.
• Don't repeat your resume:   An effective cover letter should complement your resume, not duplicate it. Focus on specific experiences and achievements that showcase your qualifications for the role.
• Don't exaggerate or lie:   Be truthful in your cover letter. Exaggerating your qualifications or providing false information can harm your chances and damage your professional reputation.
• Don't use unprofessional email addresses:   Ensure that the email address you use in your contact information is professional. Avoid using nicknames or unprofessional terms.
• Don't include irrelevant information:   Keep your cover letter focused on the job. Avoid including unrelated personal details or experiences that do not contribute to your suitability for the role.
• Don't use jargon unnecessarily:   While demonstrating your knowledge is essential, avoid unnecessary jargon that may confuse the reader. Use clear and straightforward language.
• Don't sound overly eager:   Expressing enthusiasm is positive but can easily feel unauthentic if overdone.

Remember, the goal of a practical cover letter is to present your qualifications in a clear, organized, and compelling manner while adhering to professional standards.

How to structure your Recruiter cover letter

Express your genuine interest in the Recruiter position in the opening paragraph. Convey your passion for talent acquisition and your eagerness to contribute to a dynamic and results-driven recruitment team. If applicable, mention any referrals that have influenced your decision to apply for this specific role.

About your current role

Highlight your achievements that have positively impacted the success of your current team. Emphasize your role in implementing specific recruitment procedures or tools that have streamlined processes, demonstrating your proficiency in identifying and attracting top-tier talent.

Use this section to outline your current responsibilities and ongoing projects, emphasizing how they align with the requirements and objectives of the Recruiter role.

About your experience

Detail your hands-on experience in recruitment tasks, underscoring your commitment to finding the right talent and contributing to the overall organizational success. Clearly communicate that your recruiting skills and readiness for the role are well-established. 

This section is also an opportunity to highlight the number of years you've spent as a Recruiter and any additional skills acquired throughout your recruitment career path .

Notable achievements

Highlight notable accomplishments that showcase your effectiveness as a Recruiter. Whether you played a key role in successfully filling critical positions, implementing innovative sourcing strategies, or improving the efficiency of the recruitment process, use this section to concisely mention your achievements, how they were measured, and their impact on the overall talent acquisition efforts.

Why you want to work there

Express your interest in the company by highlighting specific aspects of its workplace culture, mission, and values related to recruitment that resonate with you. Convey how these align seamlessly with your professional goals and how you envision contributing to the company's success through your expertise in recruiting. Be concise but articulate about your motivations.

Specific projects or initiatives that motivated you to apply

Demonstrate your understanding of the organization by referencing specific recruitment-related projects or initiatives that have captured your interest. Draw connections between these initiatives and your skills and experiences, emphasizing how your contributions align with the company's recruitment goals. This shows your genuine interest and proactive approach to aligning with the company's mission.

In the closing paragraph, reiterate your enthusiasm to contribute to the company's success as a Recruiter. Express your eagerness to discuss how your skills align with the company's recruitment objectives and invite the reader to reach out with any questions they may have. Sign off with a professional salutation.

Recruiter   cover letter template

Dear [Hiring Manager’s name],

I am writing to express my keen interest in the Recruiter position at [Company Name], as advertised. With a dedicated background in talent acquisition and a proven track record of successfully identifying and securing top-tier candidates, I am confident in my ability to contribute effectively to your organization.

About my current role

In my current position as a Recruiter at [Current Company], I have:

• Conducted end-to-end recruitment processes, from job requisition to candidate onboarding, ensuring a seamless and positive experience for both candidates and hiring managers.
• Utilized a variety of sourcing methods, including online job boards, social media, and networking, to identify and attract high-caliber candidates.
• Collaborated with hiring managers to understand staffing needs, define job requirements, and develop effective recruitment strategies.

About my Recruiter experience

My experience extends to:

• Evaluating resumes, conducting interviews, and assessing candidates for cultural fit and alignment with organizational goals.
• Managing candidate pipelines and ensuring timely communication to provide a positive candidate experience.
• Staying updated on industry trends and best practices to enhance recruitment strategies and processes.

Some of my notable achievements include:

• Successfully reducing time-to-fill by [percentage] through the implementation of streamlined recruitment processes.
• Spearheading campus recruitment initiatives that resulted in the hiring of top graduates and strengthened the company's talent pipeline.
• Implementing a diversity hiring program that increased the representation of underrepresented groups within the organization.

Why I want to work for [Company]

I am particularly drawn to [Company Name] due to its [mention aspects unique to the company and are a core part of its mission and values such as commitment to attracting top talent, dedication to fostering a diverse workforce, growth,...]. I am excited about the opportunity to apply my recruitment skills to contribute to [Company Name]'s success in building a high-performing and diverse team.

Specific projects or initiatives of [Company] that motivated me to apply

In researching [Company Name], I was impressed by your recent initiatives in [specific recruitment-related project or achievement]. I believe my experience in recruitment aligns seamlessly with your organizational objectives. My commitment to identifying and securing the best talent and my dedication to delivering high-quality recruitment services would make me a valuable addition to your team.

Thank you for considering my application. I am eager to further discuss how my skills and experiences align with the Recruiter role at [Company Name]. I look forward to contributing to your team's success.

[Your Full Name]

Get your career rolling with Deel

Your job application is your chance to tell your professional story, and a well-tailored cover letter is your narrative's opening chapter. Remember that personalization is key. Make each word count, emphasizing how your background uniquely positions you as the ideal candidate, and get your dream job. 

Looking for even more inspiration?   Discover how to write a stellar cover letter in 5 steps .

Discover more tips and tools to help boost your career further and climb the steps to your dream job on   the get-hired content hub .

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• EXPLORE Random Article

How to Write a Cover Letter for a Recruitment Consultant

Last Updated: May 20, 2023 Approved

This article was co-authored by Katherine Kirkinis, Ed.M., MA . Katherine Kirkinis is a Career Coach and Psychotherapist who has served as a career expert for Forbes, Medium, Best Life, and Working Mother Magazine, and as a diversity and inclusion expert for ATTN and Quartz. She specializes in working with issues of career, identity, and indecision. She has doctoral-level training in career counseling and career assessment and has worked with hundreds of clients to make career decisions through career assessments. She is pursuing a doctoral degree at The University of Albany, SUNY where her work focuses on diversity and inclusion, racism in the workplace, and racial identity. She is a published author and has been featured in academic journals as well as popular media outlets. Her research has been presented at 10+ national APA conferences since 2013. There are 7 references cited in this article, which can be found at the bottom of the page. wikiHow marks an article as reader-approved once it receives enough positive feedback. In this case, several readers have written to tell us that this article was helpful to them, earning it our reader-approved status. This article has been viewed 778,644 times.

Recruitment consultants work with businesses to match job seekers to open positions. When they believe a certain candidate will match a particular job, they forward the applicant's information to the business for further review. Writing a cover letter to a recruiter is your first step in getting a job, and you can follow these steps to make sure that cover letter is perfect.

Sample Cover Letters

Writing Your Cover Letter

• If you're unaware of the recipient's gender, then use the person's full name after "Dear."

• The opening sentence should read something like: "I am writing with interest in being matched with a job in sales and customer service."

• A good introduction would be: "I am a recent graduate of Rutgers University, where I majored in management."

• Recruiters may or may not advertise the companies that they work with. If the recruiter you're writing to has made this information public, mention the specific companies you're interested in working for. This demonstrates that you're a serious candidate who has done research into the job you want.

• Remember that this section shouldn't just restate your resume; the recruiter already has your resume. What it should do is elaborate on some points that don't get fully covered on your resume. For example, you may have done an internship for a semester. This is only one line on your resume, but you can elaborate on how it gave you invaluable skills and experience for the job you're seeking.
• You can also bring up experience that isn't on your resume. For example, tutoring your neighbor might not be suitable for a resume, but you can mention how this experience gave you a sense of responsibility, which will help you in the job you're seeking.

• Look at the transferable skills you've attained. For example, if you're looking for a job in sales, you might not think your stock worker position at a retail store gave you much experience. But if you dealt with customers, that means you've gained customer service experience. These skills easily transfer over to dealing with potential clients for your company.
• If you've never had a job, things you've done in school can also be applicable. You might have given a classroom presentation. That means you have public speaking experience. Other classroom experience that gives you job skills are the ability to meet deadlines, multitask, and work under pressure.

• Your closing should sound something like this: "As you can see from my qualifications, I am an ideal candidate for a position in sales and marketing. I greatly look forward to hearing from you and speaking further. Thank you very much for your time and consideration."

Getting Ready

• What was your area of education?
• What are your past experiences?
• Have you had a job in the past that you enjoyed?
• Consider whether you intend this as a career or as a temporary job. You might be more willing to compromise over a temporary job than over a lifelong career.

• Recruiters will typically say so if they recruit for certain jobs and positions, so make sure you read their website or posting carefully.

• Read Make a Resume for tips on putting together a strong resume.

• Place your name, title, and address on the top left of the paper.
• Place the date below this.
• Put the person's name, title, and address below this.
• Address the person appropriately. Start with "Dear Mr." or "Dear Mrs."
• Have 1-inch margins around the paper and use single spacing. Don't indent, just use a double space in between paragraphs.
• Use an easy-to-read font such as Times New Roman or Arial, in 12-point font.
• End with "Sincerely," then leave 4 lines so you can manually sign your name. Below this, type your name and title.

Expert Q&A

• Always use standard fonts, margins, and paper when writing a cover letter. Your originality should come through in the content, not the form of your letter. Thanks Helpful 0 Not Helpful 0
• Do not take on an overly conversational tone. Although your letter should sound good when read aloud, it should be professional and polite. Thanks Helpful 1 Not Helpful 0

You Might Also Like

Expert Interview

Thanks for reading our article! If you'd like to learn more about writing a cover letter, check out our in-depth interview with Katherine Kirkinis, Ed.M., MA .

• ↑ https://writing.wisc.edu/Handbook/CoverLetters.html
• ↑ Katherine Kirkinis, Ed.M., MA. Career Coach & Psychotherapist. Expert Interview. 7 March 2023.
• ↑ http://career-advice.monster.com/resumes-cover-letters/cover-letter-tips/5-simple-steps-to-a-successful-cover-letter-hot-jobs/article.aspx
• ↑ Jonathan Soormaghen. Career Coach. Expert Interview. 7 October 2020.
• ↑ https://money.usnews.com/money/blogs/outside-voices-careers/2010/11/30/the-6-worst-ways-to-pick-a-career
• ↑ http://www.letterwritingguide.com/request.htm
• ↑ http://businessletterformat.org/

About this article

To write a cover letter for a recruitment consultant, start by placing your name, title, and address in the top left corner. Next, include the date one line below that, and the recipient's name, title, and address one line below the date. Then, greet the person with the salutation “Dear” followed by their full name. In the body of the letter, state the position you’re interested in, along with your relevant skills and interests. Close the letter by reinstating why you’re a good choice, and sign the letter “Sincerely,” followed by your name. For more cover letter writing tips, like how to format using proper spacing and margins, read on! Did this summary help you? Yes No

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